How To Create a Construction Work in Progress Report

Work In Progress for Construction Accounting – WIP Schedule

What is construction work in progress?

An important financial tool known as a general ledger account called “construction work in progress” is used to record the total cost incurred to complete a project. Given the significant costs associated with construction projects, it may be one of the significant fixed asset accounts. On a balance sheet, a debit balance for these accounts is shown under the property, equipment, and plant line item. You can also think of construction projects as one of the best ways to accurately gauge the true profitability of contract work.

Until the project is finished and put into service, the asset construction costs are accumulated in the construction work in progress account. Following project completion, you can debit the relevant plant, project, and equipment account to reflect the accumulated costs. On the construction process, there are three main types of stages and inventories, including:

These accounts’ differences are based on the different stages of the project’s construction. However, they may differ based on a specific construction company and project. These phases are based on the inventory’s lifecycle and the end of the overall inventory.

What does work in progress mean?

A supply chain management, production, or construction term for partially finished projects pending completion is “work in progress.” WIP stands for work in progress, and it describes the labor costs, raw materials, and overhead incurred for the project at various stages of construction. On a balance sheet, the project’s work is a part of the inventory assets account. In the future, you can transfer its expenses to the account for finished projects and eventually to the cost of sales.

WIPs’ figures only represent the total value of goods or unfinished projects in the construction process because they are also current assets on a balance sheet. Different techniques are employed by accountants to determine partially completed projects in WIP. They use the WIP report to analyze profit trends up to their current stage of construction and predict how they will profit from the project once it is complete.

Why are construction work in progress reports important?

Construction WIP reports are crucial risk management tools for businesses, and they are advantageous to banks, surety companies, and construction companies. Contractors can track the development of their construction projects using the construction WIP reports, and they can use the data to evaluate their own work performance. Additionally, they use work in progress reports to monitor crucial financial information about their ongoing and previous construction projects. Determine other importance of construction WIP reports, including:

How to create a construction work in progress report

Depending on the information the project owner needs and the format chosen, construction WIP reports can take many different forms. To create a construction work in progress report, follow these helpful steps:

1. List work details

Every WIP report should begin with an overview of the construction project. Make sure to include the project name, phase of construction, start date, anticipated completion date, and type of construction. You could also include the date of the report, the manager in charge of the construction WIP reports, your address, and any other pertinent details.

A WIP report’s contents provide a thorough overview of the project and a frame of reference for where the construction project is at. Additionally, it aids the project owner in comprehending the report you are about to deliver.

2. Determine weather

The construction sector may be more affected by weather than any other profession. Show the project owners how the weather might affect the construction project by including a list of the weather conditions in your earlier report. For instance, the contractor might have to put in more time to finish a client project on a day when it’s raining. A contractor can assign particular work to employees to complete on the same day by describing the weather conditions.

Write a succinct statement in your work-in-progress report that provides the project owner with a thorough overview of the weather you encountered while working on the project and any mitigation measures you took.

3. Include completed tasks

List all tasks that have been completed in your construction work in the progress report after describing the overall situation of the construction project. Explain in a few succinct sentences the tasks your company has already completed and how long it took to complete each one. Describe the remaining work on the project so that the project owner can see how you’re doing each day and whether you think you’ll be able to finish it by the deadline.

4. List hours worked and employees involved in the construction

List how you used your construction resources, including labor, materials, and equipment, after describing what your team accomplished. List the employees in order of labor, including their positions and the hours they each worked. When generating your construction WIP reports, make sure to include all personnel, including subcontractors. Make a list of everyone who visited the construction site, regardless of whether their name was on the work schedule, and added up all the hours they put in.

5. List equipment and usage

When preparing your construction WIP report, be sure to list every piece of equipment utilized at the site. Identify the use of that equipment and its significance during the project by looking for any pertinent equipment numbers. Make a special note to alert the project owner if there is a problem with the equipment during construction, such as damage that needs repair or maintenance.

List any construction-site equipment that wasn’t used, as doing so may help the project owners find ways to reduce waste. Write down the date the equipment arrived, when it left, and whether it is still at the construction site in your report.

6. Include materials and usage

Other crucial components to include in your work for the progress report are materials. You might be asked by project managers to provide a list of all the materials you and your crew used on a construction site. Make sure to categorize them by types of materials and record any late shipments. Your report may need to demonstrate how your business used these resources to complete a project.

7. Identify potential delays

Contractors are aware that delays can affect their projects. Many contractors are looking for the best solutions to deal with these problems. Include potential outcomes for each event that could hinder your construction work in your work in progress report. For instance, a potential delay in the delivery of materials could prevent your team from completing the planned work on that day.

Determine the best mitigation steps to help you manage delays. If you assign workers to other tasks to manage delays, you can note this in your progress report to demonstrate how you were successful in avoiding delays.

8. Add a safety report

A brief safety report highlighting any safety or inspection issues encountered during construction may be included in each WIP report. Include only a statement indicating whether the inspection took place and noting that no safety incident occurred if the construction team had no incidents during the period covered by the report.

Include a thorough report of all safety issues, no matter how minor, and describe the steps you took to address them. You could also make a statement in your report outlining how you instructed your staff on construction site safety procedures.

9. Attach photos and relevant documents

You can use certain construction management software to create progress reports with facts that show what is occurring on a construction site. These applications allow you to upload pertinent files and images that can later be included in your WIP report.

Because they show how the work is being done on the job site, photos are useful to include in your construction work in progress report. Purchase orders or blueprints are documents that further the information you describe in the report.


How do you record construction work in progress?

An account called “construction work in progress” tracks all costs, expenses, etc. , when the construction is still on, i. e. the building is still under construction, and no one is using the service.

Where does CIP go on the balance sheet?

Here are the steps to track and record construction-in-progress expenses:
  1. Determine which expenses are CIP. You must ascertain which expenses are related to the ongoing project.
  2. Identify the expenses. …
  3. Log expenses. …
  4. Transfer the enter construction-in-progress amount when the project is finished.

Why is WIP important in construction?

The proper recording of construction costs in financial statements is mandated by the CIP procedures. Construction in progress is typically found under the heading of PP & E (Plant, Property & Equipment) in the company’s balance sheet.

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