How To Record Accrued Revenue (With Steps and Examples)

Recording Accrued Revenue

Accrued revenue is recorded in the financial statements by way of an adjusting journal entry. The accountant debits an asset account for accrued revenue which is reversed with the amount of revenue collected, crediting accrued revenue.

Accrued revenue is a concept that is essential for any business to understand and record accurately. It is a type of income that a company is owed, but has not yet been paid or received. This can arise from services provided or goods delivered, but not yet invoiced or paid. The importance of understanding and recording accrued revenue correctly cannot be overstated, as it plays an important role in financial reporting. In this blog post, we will explore the process of recording accrued revenue, provide helpful tips to ensure accuracy, and discuss the potential consequences of failing to record it properly. By understanding and implementing the steps outlined in this post, you can ensure that your business is accurately recording its revenue and complying with generally accepted accounting principles.

How to record Accrued Revenue?

Why is accrued revenue important to understand?

Businesses may benefit from using accrued revenue depending on their needs. The following list of factors makes it crucial for you to comprehend accrued revenue:

What is accrued revenue?

The income that a business receives from offering customers a good or service, which the customer pays for later, is known as accrued revenue. Companies frequently have accrued revenue from long-term clients. Instead of one sizable payment, it entails receiving several smaller payments.

Since accrual accounting enables customers to spread out a sizable payment over a long period of time, it might encourage them to buy goods or services that are more expensive. Instead of making a full payment before a project begins, it can also help businesses pay for materials or services over the course of a lengthy project. The following are some scenarios in which a business might use accrued revenue for a transaction:

Differences between accrued and deferred revenue

Deferred revenue is the reverse principle of accrued revenue. Deferred revenue requires customers to pay in full before receiving a product or service, whereas accrued revenue permits customers to receive a product or service before paying in full. Since they haven’t yet provided the customer with their product or service, businesses frequently record the client’s payment as a liability on their balance sheet. Businesses have the option to convert the transaction into a completed sale once the customer has received their order.

How to record accrued revenue

A company’s accrued revenue is typically entered by accountants and financial experts in an income statement, a report that details the company’s transactions and costs during a given period of sales. Use these steps to help you record accrued revenue:

1. Enter the total amount earned

Start by entering the full amount due from a client on your business’ income statement. Make sure to record the transaction as revenue accrued so that your colleagues are aware that the client can pay in installations. For instance, if a customer purchases a $400 item, record that sum as accrued revenue on the company’s income statement.

2. Track each payment received

Track each payment that a client makes to your company next. Include the payment date, the payment amount, and the transaction that the payment is intended to support. Include the precise payment amount, the deposit date, and the refrigerator’s name in the income statement, for instance, if a client pays $50 for a refrigerator.

3. Determine the rest of the payment amount

You can also keep tabs on how much money a customer has left over. Giving the client advance notice of their upcoming payments may encourage them to make the correct payment on time. To do this, deduct the total amount the client has already paid from the total amount due. For instance, if a client owes $500 and has made three payments of $50 each, multiply $50 by three to get $150, and then take $150 out of the balance to get $350.

4. Make adjustments according to the payments

To reflect the most recent payment, make sure to update your income statement. To make sure your records are accurate and your payments are current, it may be helpful to frequently review your income statement. To ensure timely payments from clients, some businesses employ software, while others track their payments manually.

Examples of accrued revenue

Here are two examples of accrued revenue:

Example of accrued revenue for a contract

For $1,000, Capital Heating and Cooling sold a customer an air conditioner. Their accountant records the full amount owed by the client in the business’s income statement and then provides information regarding the transaction. A contract that stipulates that the client must pay $100 each month has been agreed to by both parties.

The accountant records each payment made by the client in the income statement, along with the date, the deposit amount, and the air conditioning unit’s name.

The accountant calculates how much the client still owes after three weeks. The accountant determines that the client still owes $700 on the air conditioner because they have made three payments of $100 each so far. 3 x $100 = $300, then $1,000 – $300 = $700 is subtracted from $1,000 to arrive at this result.

The accountant monitors the company’s accrued revenue on their income statement each week to make sure the client pays on time.

Example of accrued revenue for an objective-based project

West Construction Company wants to pay a lumber company $5,000 in lumber. The construction company will pay $500 for each stage of the project, and both parties agree that they will pay for the entire amount of lumber up front. The $5,000 total debt owed by the construction company is entered on the income statement by the lumber company’s accountant.

The accountant keeps track of every payment the construction company makes, recording the date, the amount, and a brief description of the transaction, which includes the quantity of lumber they received.

The accountant keeps track of how much the construction company still owes after four months. To do this, they calculate that they have made four $500 payments, so 4 x $500 equals $2000. After that, they deduct the remaining balance from what they’ve already paid, which comes to $5,000 – $2,000 = $3,000

To make sure the construction company is kept up to date on its payments, the lumber company consistently tracks its accrued revenue.


What is accrued revenue example?

Accrued revenue is shown on a company’s financial statements as earned revenue on the income statement and as an adjusting journal entry under current assets on the balance sheet. The payment is recorded as an adjusting entry to the asset account for accrued revenue at the time it is made.

Where is accrued revenue recorded?

Earnings from providing a good or service for which the provider has not yet received payment are referred to as accrued revenue. As a result, accrued revenue is noted as money the customer owes for the business transaction. For instance, a SaaS company might sign up a client who requires a service for the upcoming six months.

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