A Guide to Depreciation Schedules (With Definition and Methods)

A depreciation schedule charts the loss in value of an asset over the period you’ve designated as its useful life, using the accounting method you’ve chosen. The point of having a depreciation schedule is to give you the ability to track what you’ve already deducted and stay on top of the process.

The depreciation of a company’s long-term assets is broken down in a depreciation schedule. It allocates the cost of each asset over its useful life and determines the depreciation expense for each asset. These schedules are used by accountants to track beginning and ending accumulated depreciation in addition to computing expenses.

Depreciation Schedule | How to Calculate & Link into 3 Financial Statements

How to structure a depreciation schedule

Follow these steps to structure your depreciation schedule:

1. Add sales revenue in the first line

Include sales revenue in the first line of your depreciation schedule because it frequently drives depreciation costs and capital expenditures for each asset. Include a section on capital expenditures under the first line, referencing any prior capital expenditures from any earlier periods.

2. Make projections for future capital expenditures

Include future capital expenditure projections by using reasonable forecast assumptions. This can come from expected operating costs, fixed recurring costs, and capital expenditures as a percentage of sales. To create a breakdown of the changes in your assets at the end of the year, start at the bottom of the depreciation schedule.

3. Include expenditures in your balance

The next section should include the beginning balance. To this balance, add capital expenditures and deduct any depreciation costs. From this total, subtract sales and write-offs. Include the following final sum as your closing balance, net of amassed depreciation.

What is a depreciation schedule?

Agencies, businesses, and accountants track their long-term assets and examine their depreciations annually using a depreciation schedule. Depreciation is the amount of value that an asset loses over a specific period of time. The depreciation schedule shows the amount of depreciation for each asset over the course of its useful life. This schedule is typically used by accountants to forecast the total value of a company’s fixed assets, capital investments, and depreciation costs.

When businesses buy and use assets like different types of property, plant, and equipment, their value begins to decline at varying rates. To accurately track the variations in the values lost and the cost of each value over time, accountants include these assets in the depreciation schedule. Important information about each asset, including its description, purchase date, cost, estimated remaining life, and final value before replacement, is typically included in a depreciation schedule.

Common depreciation terms to know

To create your depreciation schedule and determine the depreciation of assets, it’s crucial to understand common depreciation terms:

Depreciation methods

Here are some popular techniques you can use to determine how much various assets have depreciated:

Straight-line depreciation

The most common method used by businesses to evenly distribute the values of fixed assets over each asset’s useful life is depreciation. It entails dividing the cost of an asset by its useful life after taking into account its salvage value. The final sum shows how much depreciation to write off annually.

The formula for the straight-line depreciation method is:

Useful life / (asset cost – salvage value) = Depreciation write-off

For instance, if a company spends $5,000 on a printer with a $300 salvage value and a 5-year useful life, the equation would be:

(5,000 – 300) / 5 = 940

For the following five years, the company would deduct $940 from the value of the printers.

Double-declining balance

A double-declining balance method enables you to gradually write off less of an asset’s value over time while continuing to write off more of an asset’s value upon acquisition. Businesses frequently employ this strategy when attempting to recover the value of an asset.

Multiply the straight-line depreciation rate by the purchase price during the first year of ownership. After a year of ownership, you can multiply this depreciation rate by the asset’s remaining book value rather than its purchase price. An asset’s book value is calculated by deducting its cost from any prior write-offs.

The formula for this method during the first year is:

Depreciation write-off = (Straight-line depreciation rate x 2) x Original price

The formula for this method during the remaining years is:

Depreciation write-off = (Straight-line depreciation rate x 2) x Book value

Using the previous example, the straight-line depreciation rate would be 5% if the printers depreciation life was 5 years.

The company that owns the printer enters the $5,000 initial value into the formula for the first year. The formula for the first year is:

(.05 x 2) x 5,000 = 500

This indicates that the company deducts $500 from the printer’s value in the first year.

The equation for the second year is: Year two’s equation is: Year two’s equation is: Year two’s equation is: Year two’s equation is: Year two’s equation is:

(0.5 x 2) x 4,500 = 450

In the second year, the company deducts $450 from the value of the printers.

Units of production depreciation

This technique makes it simple to depreciate a piece of equipment based on how much work it accomplishes. A unit of production can be the quantity an item of equipment produces or the duration of its operation. To obtain an accurate result from this depreciation method, it is useful to monitor the use of the equipment item.

The equation for units of product depreciation is two steps:

Book value / Lifespan = Hourly depreciation

Depreciation write-off = Hourly depreciation x Units or Hours Used in the Year

This formula makes it easier for you to calculate the amount of depreciation for each unit the asset produces. You can calculate the final write-off amount by totaling all the units produced each year.

Here are the variables for an example calculation of this method, using the previous example and counting hours as units:

The company that owns the printer divides the book value by the number of hours it can be used during its useful life to arrive at the following first step:

4,700 / 200,000 = 0.024

This makes the hourly depreciation $0.024.

The formula is: In the second step, the company multiplies the hourly depreciation by the number of hours it used the printer throughout the year.

10,000 x 0.024 = 240

Using this method, the company can deduct $240 in depreciation during that fiscal year.


How do you create depreciation schedule?

Divide 1. 5 by the expected life span, in years. To calculate the depreciation amount for each period, multiply the result by the estimated book value for that period. The equation is (1. Current depreciation is equal to (5 / life span) x current book value.

Can you depreciate on schedule C?

=SYD(cost, salvage, life, per), where per is the period used to calculate depreciation The same unit that is used for the life and the period must be used; e g. , years, months, etc.

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