How To Draft an Explanation Letter for Being Late To Work (With Examples)

Apology Letter for Late Coming to Work – How To Write Apology Letter

How to write an apology letter for being late to work

1. Start with an apology

Your actual apology should be in the first sentence of your letter of apology. You should also be as specific as you can when expressing your regret. This demonstrates to your manager that you are fully cognizant of the issue and have given consideration to what went wrong. This increases the credibility of what you will say later in your letter about how you plan to prevent this problem in the future.

For illustration, you might say, “I’m sorry I was over an hour late yesterday and missed the crucial meeting with Jones and Jacobs. “.

2. Show youre aware of the consequences

After expressing your sincere regret, mention that you are aware of the negative effects of being late. This demonstrates to your manager that you are aware of the impact being late had on business. This is especially crucial if you’ve missed a crucial meeting or interaction with a client or customer that could have an impact on the business’s financial aspects. Recognizing how your tardiness impacted your coworkers and teammates is also beneficial.

As an illustration, you might write, “I acknowledge that my tardiness necessitates a rescheduling of the meeting with Jones and Jacobs, which adversely affects both our clients and my colleagues. “.

3. Take responsibility

An effective apology is one that acknowledges responsibility for what happened. You can still be held accountable for not having a plan in place in case of events like traffic delays, problems with public transportation, health emergencies, or other similar circumstances, even if you are not entirely to blame for them. Your employer wants to know that you are aware of all of your options before you arrive late and miss something crucial.

Say, “I did not have a plan in place to avoid this situation and for that, I sincerely apologize.” as an example. “.

4. Explain the cause

Explain to your manager what occurred that resulted in your tardiness without necessarily offering an explanation. You don’t have to go into great detail, but try to be succinct and clear about the specific circumstance. That includes acknowledging how you were unprepared for this circumstance.

You might say, “I boarded a train later than I intended, and then there were delays along the way due to some passenger issues.” I probably would have arrived on time if I had been able to get on the necessary train in time. “.

5. Assure your manager it wont happen again

Make sure you have a clear plan in place for how you’ll make sure it doesn’t happen again, whether that involves looking for alternative commute options or handling any emergencies that may arise in the future to prevent missing work. Don’t make this a promise you can’t keep by being overly enthusiastic. For instance, if delays that are out of your control frequently affect your commute, you might want to make the commitment to leave earlier from home on days when you have meetings rather than vowing to never be late again.

For instance, you might say, “I didn’t leave my house early enough to get to work on time because I didn’t account for the possibility of delays.” I’ll depart from meetings extra early in the future to ensure that I’m there when needed. “.

6. Show regret

This section of the letter doesn’t need to take a lot of time, but you should probably demonstrate your regret for the circumstance. You might mention in your statement of regret that you are aware of the consequences your employer suffered as a result of your tardiness.

For instance, you could say, “I utterly regret that I let you down and damaged our relationship with our clients Jones and Jacobs. “.

7. Explain how youll correct it

This step is about fixing the problems brought on by your being late this particular time, not about how you will avoid being late in the future. You could explain how you’ll make it up to the client or how you’ll make up for the business you lost by skipping the meeting. You could offer to stay late or help the team in another way if you need to make up for not being available to help them with the workload.

For instance, you might say, “With your permission, I’m going to reach out to Jones and Jacobs right away to apologize for the delay and let them know I’ll be there for our next meeting. “.

Why is it helpful to write an explanation letter for being late to work?

In order to let your employer know that you are aware that arriving late to work on a regular basis is unacceptable, it can be helpful to write an explanation letter. This is especially true if you have arrived late several times in the past or were extremely tardy. A letter may not be required if you are only five or ten minutes late and have already spoken with your manager to apologize in person. However, if you were an hour or more late or this is the fourth time you’ve been late in as many months, a letter can be a good way to apologize.

An apology letter demonstrates to your manager that you understand being late is unacceptable and that you have a strategy in place to make up for the time you lost. Additionally, you can discuss your strategy for resolving this matter in the future in the letter. Your letter should remain professional and concise.

Sample of explanation letter for being late to work

Here are two examples of letters giving justifications for arriving late to work:


Here is an example of a more casual letter you might send if your workplace is laid-back or you get along well with your manager:


If your business is more formal or if you don’t know your manager well, you might send a letter like this one:


How do you write a letter of explanation for being late to work?

How to write an apology letter for being late to work
  1. Start with an apology. Your actual apology should be in the first sentence of your letter of apology.
  2. Show you’re aware of the consequences. …
  3. Take responsibility. …
  4. Explain the cause. …
  5. Assure your manager it won’t happen again. …
  6. Show regret. …
  7. Explain how you’ll correct it.

How do I write a letter to office for being late?

Due to [reason], I’m running [minutes] late this morning. I hope to get into the office by [time]. I apologize for the inconvenience. Just so you know, I have [what’s on your schedule] and still intend to deliver [projects to you by today’s deadline] to you.

How do you write an email apologizing for being late?

I want to start by apologizing for taking so long to respond to your request, dear [name]. I appreciate you considering me for the opportunity, but I’m afraid I can’t take part this time. I’ve been working a lot lately, and I don’t have a lot of free time right now.

How do you apologize for delay in work sample?

I want to apologize to [Name] for the recent work delay. I know I should have notified you of this work delay via email sooner. We regret this error and are working to put this unfortunate situation behind us.

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