Project Expeditor vs. Project Coordinator: What’s the Difference?

The project expeditor has no authority to make decisions while the coordinator has limited authority to make decisions. The project expeditor assists the project manager with logistics and communication. On the other hand, the coordinator, assist the project manager in managing and controlling the project.

Project Coordinator vs Project Expediter

What is a project expeditor in PMP?

In the functional organizational structure and the weak matrix organizational structure, a project expeditor plays the role of a project manager. The project expeditor serves in this capacity as a staff assistant and answers to the functional manager. They don’t have the power to make, carry out, or enforce decisions, but they might offer some suggestions. Additionally, they facilitate communication between the project’s stakeholders, such as the functional manager and the various independent departments involved. Multiple project expeditors may be assigned to very large projects to improve communication, logistics, and operations

What is PMP?

PMP refers to the Project Management Professional certification. The Project Management Institute (PMI) offers this as the most prestigious professional qualification for project managers. Having the PMP certification enhances your credibility as a project professional because it is so widely recognized. It verifies your in-depth knowledge of project management concepts, your ability to apply practical techniques across industries, your ability to overcome project management obstacles, and the breadth and depth of your project management experience. As a result, those who hold PMP certification stand to benefit greatly, including higher pay and better job prospects.

You must meet the requirements, apply for certification, and pass a thorough exam to become certified as a PMP. There are two sets of requirements, but you only need to meet one of them. If you have a four-year degree, you need:

However, if you only have a high school diploma or an associate’s degree, you require:

200 multiple-choice questions covering three knowledge areas—people, processes, and business environments—make up the exam. The idea of organization structure, which refers to the hierarchy of people, responsibilities, workflow, and reporting protocols within a particular framework, is one of the key concepts you should be familiar with to pass the exam. PMP identifies four organizational structures:

Similarities between project expeditors and project coordinators

In the PMP, there are several similarities between project coordinators and expeditors. These are:

Organizational structure

Project coordinators and expeditors both work within the weak matrix organizational structure and the functional organizational structure. They both serve in a limited executive capacity as project managers. Each structure gives the functional manager authority to oversee the major project components, including the budget.

Limited decision-making

Although one has more power than the other, both coordinators and expeditors are subject to those same restrictions on their ability to make decisions. Project managers have some discretion to decide on significant issues that affect the project. For instance, they frequently direct resources, choosing where to place them. While project expeditors’ influence on decisions is largely limited to input, it may still have some bearing on the project’s direction.


Project coordinators and expeditors in weak matrix organizational structures report to the functional manager. As a result, they both play a supporting role in ensuring the successful completion of the project’s objectives. Although their specific responsibilities may vary, each is crucial for carrying out tasks that the functional manager needs assistance with. One of those tasks is communication. For project expeditors, communication is a primary duty. By updating the functional manager and other stakeholders on the status of each department, project coordinators also improve communication.

What is a project coordinator in PMP?

A project manager who works within the functional and weak matrix organizational structures is also a project coordinator. They answer to the project’s functional manager but have some authority and decision-making power, particularly in relation to resource allocation Aside from a limited decision-making role, the project coordinator oversees departments to make sure they follow the schedule and move forward. They complete other tasks the functional manager assigns and report this information and other project changes to the functional manager.

Project expeditors vs. project coordinators

Additionally, there are two key distinctions between the positions of project coordinator and project expeditor. These are:

Level of authority

The degree of authority that project coordinators and project expediters have within the organizational structure is the main distinction between the two roles. Project expeditors have no official authority over the project. Their role relates to coordination and support, not direct decision-making. Project coordinators, however, have a higher position within the structure. They are frequently in charge of allocating project resources, which can directly affect the effectiveness and timeliness of the project. Additionally, project coordinators have more managerial authority than expeditors and are responsible for ensuring that departments advance and achieve milestones.


Project expeditors and project coordinators carry out a variety of different tasks despite having similar roles. One of the project expeditors main responsibilities is communication. They communicate inquiries and problems to the functional manager in addition to reports on each department’s progress. They are then given instructions by the functional manager on how to proceed or what information to relay to the departments. As they communicate with vendors to deliver materials and other goods, this communication role also relates to logistics.

Project coordinators’ duties are more focused on assisting the functional manager in managing the project’s various aspects. The functional manager’s workload is reduced by taking on some managerial and decision-making responsibilities, which makes it easier to achieve milestones.

Tips for passing the PMP certification exam

The following advice can assist you in passing the PMP certification exam:

Understand your motivation

Your motivation is why youd like to obtain PMP certification. You might want to increase your earning potential, look for a better job, get recognition for your skills, or just push yourself. No matter what your personal motivation is, be honest with yourself and keep reminding yourself of it. Having a clear objective can help you stay focused and tenacious as you study for the test. In order for others, including your employer, to support and assist you along the way, you can also share your motivation with them.

Have a plan

Having a plan can help you get used to the routine of exam preparation. This is especially crucial if you also have to take care of other pressing obligations, like your job. First, determine how long you need to prepare. You have a year to finish the exam after your application is accepted. While some might feel they require the entire year, others might only require a portion. Then allocate certain hours of every day for studying. It’s a good idea to make a schedule that takes obligations and occasions, like holidays, into account.

Find useful resources

To prepare for the exam, you can consult a variety of books, locations, and people. Find a local training provider who can help you develop a structured study schedule. As an alternative, you can locate a local PMI chapter that might provide study groups or can point you in the direction of other authorities. Additionally, look online for the top PMP exam preparation books. Combine these efforts if you can to create a robust system of resources at your disposal.

Please note that Indeed is not affiliated with any of the businesses mentioned in this article.


What is higher project coordinator or manager?

Project managers are in charge of overseeing the entire process from planning to completion, whereas the project coordinator’s job is more concerned with carrying out particular steps in a plan.

What is the role of a project coordinator?

To keep the project running smoothly, a project coordinator performs administrative duties for the project manager and team members. This might entail placing orders for supplies and equipment, controlling deadlines and workflow, and setting up meetings and appointments.

What is project Service Expeditor?

Project Expediter Project logistics and materials management are typically assigned to project expediters. This includes making arrangements for the transportation of personnel, supplies, and materials, as well as their delivery and storage.

What is the difference between PMO and project coordinator?

Despite the fact that they are functionally related, a project manager and a PMO are distinct from one another. A PMO is a group of experts who work at the organizational level as opposed to a project manager, who is a single person responsible for a specific project from beginning to end.

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