- copy the formula or value to the clipboard.
- select the filtered column.
- hit F5 or Ctrl+G to open the Go To dialog.
- Click Special.
- click “Visible cells only” and OK.
- hit Ctrl+V to paste.
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Paste into Visible Cells Only | Copy Visible Cells and Paste Values Only to Visible Target Cells
When to paste to visible cells only
When attempting to modify the data in a table with hidden components, such as rows or columns, you may need to learn how to paste values only into visible cells in Excel. Users frequently conceal data in tables to improve data manageability, simplify presentation, or view only the information pertinent to a particular need. There are two typical methods for concealing data in an Excel table. The first is to utilize the context menu’s hide option. The alternative is to use filters to eliminate values that do not match the parameters you have entered.
Both techniques can be used to hasten data revisions in your tables. Imagine, for instance, that you need to update an inventory list because you completely replaced one brand with another. You could use filters to only show products from that brand, and then substitute a new brand name for the old one. As an alternative, consider organizing your list into a single table by product type, with subtotal rows displaying the quantity of each item. You can hide the subtotal rows and then apply the changes if you want to make bulk changes without affecting the subtotals.
How to paste to visible cells only
Unwanted outcomes can occasionally occur when attempting to paste data into a range of cells in a table with hidden components. You might discover that you accidentally copied data into cells that were hidden, which would skew your data arrangement and impair the accuracy of your table. There are a few strategies you can employ to get past this obstacle. Think about the straightforward methods listed below to paste only to visible cells:
1. Use the Fill function
When you want to copy data from one column to an adjacent column, the Fill function is helpful. Highlight the relevant cells in one column when working with a table that has hidden components. Select the cells in the adjacent applicable column by holding down the “Ctrl” key. Choose “Fill” in the far-right corner of the “Home” tab on the ribbon. This brings up a dropdown menu with the choices “Right” and “Left.” When changing the left-side column’s contents, select “Left.” Choose “Right” to make changes to the right-side column. “.
Think of an inventory table with columns for “Old Price” on the left and “New Price” on the right. You want to copy data from the latter into the former, but only for specific items. The table would first be filtered to only show the items you wanted to change. You would then select all of the information in one of the price columns while holding down the “Ctrl” key, and select all of the information in the other column. You would choose the “Left” option in the “Fill” menu to apply “New Price” values to the left column.
2. Use the “Alt” + semicolon keyboard method
When you want to copy data from outside of your table, you can use the “Alt” + semicolon keyboard shortcut (or “Command” + “Shift” + “Z” on macOS). Begin by copying the value that you wish to paste. Then, choose the range of cells into which you want to paste the value by clicking and dragging with the mouse or by selecting the top- and bottom-most cells in the range while holding down the “Shift” key. Next, press the “Alt” and “Semicolon” keys simultaneously to only select the cells that are visible. Finally, hold down “Ctrl” and “V” to paste.
Take a look at a table with 10 rows, for instance. You conceal rows 4 through 8 because you only want to edit the first three and last two. You type “In stock” in a different cell outside of the table, highlight it, and copy it because you want to insert it there. You then select the rows in your table that are visible, press “Ctrl” and “V” while holding down “Alt” and the semicolon key. ” All of the visible rows now read “In stock. Rows 4 through 8 only would read differently if you unhide them.
3. Use the “Go to Special” method
The on-screen equivalent of the “Alt” + semicolon method is “Go to Special.” Once more, copy the desired value and then pick the cells you want to paste it into. Locate “Find & Select” under the “Home” tab of the Excel ribbon at the top of the interface. Select “Go to Special” from the drop-down menu that appears after clicking that option. ” This reveals a dialog with multiple options. Click “OK” after choosing the option that says “Visible cells only.” To paste the value, use your keyboard’s “Ctrl” and “V” keys.
4. Add and use a Quick Access Toolbar command
The Quick Access Toolbar, or QAT, a customizable toolbar to which you can add commands separate from those in the currently displayed ribbon, is the last straightforward method for pasting only to visible cells. Open the QAT menu by clicking on the icon in the far upper left corner of the Excel interface, which is a downward-facing arrow with a horizontal line above it, to add the “Select Visible Cells” option. In the menu, select “More Commands. “.
A dropdown menu labeled “Choose commands from” is present in the dialog box that appears. Choose “All commands” there, look through the choices, single out “Select Visible Cells,” and then click “Add” in the interface’s middle. Click “OK” to exit the dialog box. Now the “Select Visible Cells” option is more easily accessible. You can use this alternative in place of the keyboard shortcut or “Go to Special” method after copying your desired value and selecting the cells you wish to replace.
FAQ
How do I paste excluding hidden cells?
Select Go To Special by selecting Home > Find & Select. Click Visible cells only > OK. Click Copy (or press Ctrl+C). To paste (or Ctrl+V), select the upper-left cell of the paste area.
How do I paste only visible rows in Excel?
- Choose cell E2 and press CTRL+C to copy it to the clipboard.
- Select the range you want to paste to. In my case E3:E51.
- Click “Special” in the bottom left of the Go To dialog box after pressing CTRL+G:
- Select “Visible cells only” from the Go To Special dialog box, then click OK.
