How To Write a Keeping In Touch Email (With Template and Examples)

A keeping in touch email is a message delivered via email to a professional contact or a personal acquaintance, with the purpose of maintaining an open line of communication between you and them.

Keeping in Touch Email

When should you write a keeping in touch email?

In general, you should send a keeping in touch email whenever you decide that a business associate or acquaintance you might want to work with in the future needs to be reminded that you both met and might work together in the future. A keeping in touch email can be written for a specific reason, such as to extend congratulations, or it can be written merely as a clear method of keeping in touch with the contact.

The following are a few of the scenarios you should send a keeping in touch email in:

What is a keeping in touch email?

A keeping-in-touch email is a message sent via email to a business associate or a close friend with the intention of keeping the lines of communication open. The network contacts you made in the past start to lose significance over time for a variety of reasons, including them pursuing other professional endeavors, developing new connections, or simply forgetting that they ever met you.

You can ensure that these people are aware of you and that you have an active relationship with them by sending them sporadic emails to keep up with the latest developments in their lives and careers.

How to write a keeping in touch email

Consider these steps when creating a keeping in touch email:

1. Start with a brief and friendly salutation

Start with a friendly but formal greeting before writing the body of the text.

2. Decide the topic of the keeping in touch email

Keeping in touch can be the main message of such an email or it can cover a completely different subject, like highlighting one of the recipient’s most recent accomplishments or mentioning one of your own.

3. Start the emails body by reminding them where you met

You must briefly remind the recipient of how you two first met before explaining the reason for your email.

4. Keep it brief and add an invitation to keep in touch

Most keeping in touch emails should only be a few lines long because direct delivery of the message is typically most effective. Give a succinct explanation of why you are writing, followed by an open invitation to keep in touch in the future.

5. End with a formal salutation

Similar to the opening, the closing salutation should be succinct and formal. Typically, this takes the form of a short salutation followed by your full name.

Importance of keeping in touch emails

Professionals in every field can now have a very large number of contacts and acquaintances thanks to modern technology. However, due to time constraints and limitations in human memory, it is uncommon for people to remember all of these contacts and to maintain active relationships with each of them. As a result, people either voluntarily or involuntarily prioritize these contacts according to factors like perceived importance, the amount of time since they last spoke, and other similar factors.

An appropriate keeping in touch email lets the recipient know that the sender values them as a contact and that there’s a chance the two of them will be able to work together professionally in the future. A keep in touch email has the potential to serve as a springboard for a meaningful exchange that could forge or solidify a professional connection.

Keeping in touch email template

Consider this template for a keeping in touch email:

Dear [recipient name],

It was wonderful to meet you at the [location and event where you met]. I’m contacting you because I believe our companies can work together soon on [a project that might involve both of you and the recipient]. Lets get together soon and discuss the opportunity.


[Your name]

Keeping in touch email examples

Take into account these two instances of various approaches and chances for a keeping in touch email:

Example 1

Dear Gina,

It was wonderful to meet you at the recent Realtor networking event. We should talk about the interesting projects your company is working on because I believe we could work together on them. Let’s stay in touch and meet up soon to discuss the possibility of our two businesses collaborating.



Example 2

Hey John,

I’m writing to congratulate you on your significant promotion because you have served the company admirably for so long and you fully deserve it. I hope to catch up with you soon, so keep up the good work!



Example 3

Hi Amanda,

It was great to meet you at Ralphs Birthday party. I was particularly interested in your advice on how to roast coffee properly without sacrificing any of its flavor and aroma. I’m a coffee importer, and I’d like to see if we can work together to find new South American sources for coffee. I’d love to meet with you and talk about this soon if you aren’t too busy. Please let me know if and when you are free the following week. Thanks,.

Raphael Jones


How do you say let’s keep in touch professionally?

You can reply, “Thanks, I will!” to a “keep in touch” email if you want to do so and are prepared to put forth the effort to do so. Better yet, let them know when you have time available in your schedule so that you can grab a coffee. But you can politely respond with “Thanks!” if you don’t want to keep in touch.

Is Let’s keep in touch formal?

Senior Member. They are all fairly common and informal (touch may be more formal than contact). Lose the “I would like to” and replace it with “Let’s” if you want to make them sound even less formal. ‘Let’s keep in touch’, etc.

How do you write a catch up email?

How to Email Someone You Haven’t Talked to in Forever
  1. Shift your perspective. …
  2. Acknowledge the absence of contact. …
  3. Pay attention to tone. …
  4. Give them an out. …
  5. Offer to reciprocate. …
  6. Show appreciation. …
  7. Stay in contact.

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