How To Use INDEX and MATCH in Excel in 4 Steps

In the world of data analysis, the ability to effectively use index and match can make an immense difference in the accuracy and efficiency of your work. Knowing how to use these powerful tools can be the key to quickly and accurately organizing and analyzing large databases. Whether you are a business professional working with complicated spreadsheets or a student navigating complex data sets, understanding how to use index and match is an invaluable skill. In this blog post, we will cover the basics of how to use index and match, offering a comprehensive guide to help you organize and analyze your data with ease. We’ll look at the differences between index and match, explore how to effectively use these tools in combination, and offer tips to help you get the most out of index and match.

How to use Excel Index Match (the right way)

When to use INDEX and MATCH

These are a few typical applications for the INDEX and MATCH functions:

Looking up a value from a table

To locate a specific value in a table and compare it to another value, use the INDEX and MATCH functions. To do this, retrieve a value from the table using INDEX based on its location, and then use MATCH to compare it to another value. You can use INDEX and MATCH to look up a sales professional’s earnings for a given time period, for instance, if you have a list of the names of the sales professionals employed by a company and their commissions for that time period.

Performing a two-way lookup

The two combined functions can also be used to look up a value in a two-dimensional range. This is the process of getting a value out of a table based on the row and column headings. You can use INDEX and MATCH to determine the value for your desired product and month, for instance, if a company sells three different types of products and you want to know how much of one type of product the company sold in a particular month.

Performing a left lookup

When the ID column is to the right of the values you need to retrieve, unlike the VLOOKUP function, INDEX and MATCH can also perform a left lookup. When attempting to retrieve data, this may give you more flexibility. For instance, you can use INDEX and MATCH to retrieve a specific car’s model name, color, and price by entering its ID number if an automobile dealership has a list with columns containing different car models and their colors, prices, and ID numbers.

Finding the closest match

To find a value from a column that is most similar to what you want, you can also use the INDEX and MATCH functions. You must also use the ABS function, which converts negative numbers into positive ones, and the MIN function, which returns the smallest numerical value from a list, to accomplish this. For instance, you can use INDEX and MATCH to determine which country’s average salary is closest to a given value if you have a list of countries and their average salaries.

Performing a multiple-criteria lookup

Using INDEX and MATCH, you can carry out a lookup based on multiple criteria. This makes it possible to simultaneously compare one value to a number of others. For instance, you can use INDEX and MATCH to find a specific item of clothing in a specific color and size by entering its price if you have a sheet with columns displaying different types of clothing and the size, color, and price of each item.

What are INDEX and MATCH in Excel?

Two Excel functions that can assist users in extracting data from a table are INDEX and MATCH. Based on its numerical position, the INDEX function can retrieve a value from a specific cell within a range of cells. You can retrieve the location in a one-dimensional range by only providing its row number, and in a two-dimensional range by providing both the row and column numbers. You can use the MATCH function to locate an item’s position in a row or column of cells.

You can look up the value in a table cell using both horizontal and vertical criteria by combining the INDEX and MATCH formulas. A quicker and more adaptable alternative to formulas with related functions, like VLOOKUP and HLOOKUP, is the INDEX and MATCH combination.

How to use INDEX and MATCH in Excel

To effectively utilize the INDEX and MATCH functions, adhere to these steps:

1. Add your data to the sheet

To retrieve specific data before using the INDEX and MATCH functions, you can first create an Excel file and add your data. Typically, this file is made up of columns with different data and values that you can use to later retrieve a specific piece of information. Due to the fact that the INDEX and MATCH functions support multi-criteria lookups, you can include two or more columns of data.

2. Introduce the INDEX function

The INDEX function can be introduced once all the data is in the sheet. Click on the cell where you want to add it, then choose the Formulas tab to do it. Then select “INDEX” by clicking the Lookup and reference button in the Function Library group. “.

3. Determine the cell range for your search

To find a specific value, introduce the INDEX function and then specify the cell range to search. This is usually a single column of data. Use the MATCH function to broaden the search so you can look up a value from a table based on both a row heading and a column heading.

4. Introduce the MATCH function

To find the row and column numbers of the value you’re looking for, you can use the MATCH function. In order to accomplish this, the system returns the value that is found where the array column and the value you specify in the MATCH function intersect. The MATCH function checks your lookup value against a combined string of data from various columns, so it also works when using multiple criteria.

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How can we use INDEX and match together?

The INDEX function allows you to retrieve an item from a particular spot in a list. The position of a value in a list can be obtained using the MATCH function. Combining the INDEX and MATCH functions creates a versatile and effective tool for extracting data from tables.

How do you use INDEX and match for multiple criteria?

Why use INDEX MATCH instead of VLOOKUP?
  1. Applying the formula =INDEX($C$2:$C$9,MATCH(F2,$A$2:$A$9,0)) to cell G2 will yield the same result using INDEX MATCH.
  2. Because you are using a dynamic reference, using INDEX MATCH will always return the price even after adding or deleting rows.

Why do we use INDEX and match?

This is the kind of magic you can do with INDEX MATCH with multiple criteria.
  1. Step 1: Insert a normal INDEX MATCH formula. The INDEX and MATCH functions combine to form the “array formula” INDEX MATCH with multiple criteria.
  2. Step 2: Change the lookup value to 1. …
  3. Step 3: Write the criteria.

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