How to Tender Your Resignation (With Example Letters)

How to tender a resignation
  1. Provide a simple explanation. Write a resignation letter that consists of your personal details, department and date of exit. …
  2. Resign tactfully. …
  3. Schedule a meeting. …
  4. Plan a smooth transition. …
  5. Complete the necessary paperwork.

How to Quit a Job: Leaving on Good Terms

Resignation letter template

Below is a resignation letter template you can reference:

Dear Mr./Ms. [Supervisor’s last name],

Due to receiving a job offer elsewhere, I would like to let you know that I am leaving my position as [job title] at [company name]. My last day of work will be [date of departure]. I sincerely thank you for your support throughout my time here and am grateful for the worthwhile experiences I have had. It has been a pleasure working with you.

If necessary, I’d be happy to support my replacement and assist you in making the transition smoothly.

Thank you and best wishes,
[Your name]

What does it mean to tender a resignation?

Here are a few techniques to employ when submitting a formal resignation:

1. Provide a simple explanation

Include in your resignation letter your name, department, and the date you will be leaving. It’s also a good idea to briefly state your reason for quitting your job, though you are not required to do so, particularly if it was a personal decision. If your boss requests a face-to-face meeting, you can add that you’re open to going into more detail about your resignation.

2. Resign tactfully

Whatever your reason for leaving the company, mention the experience you gained there and how much you value the opportunities your employer provided for you. Consider leaving without mentioning the important details if you are leaving the company despite a disagreement with it. Respectfully resigning could increase the likelihood that your employer will recommend you or take you into consideration for future positions.

3. Schedule a meeting

Making a time to meet with your boss and expressing your resignation in person can be more respectful. You can make the same arguments in a letter or email if you choose to meet in person. If you get along well with your boss, you could also talk to them about your future plans. If your employer needs a written resignation letter for HR records, you can then follow up with one.

4. Plan a smooth transition

Generally, you should give two weeks’ notice when quitting your job. Check the terms and conditions of your employment contract, though, if you are protected by one. To be in compliance with the contract, you might be required to provide a specific amount of notice.

Make sure to give your boss the specifics of any projects you are working on at the time of your resignation so they are aware of their status and know how to proceed. You could be kind and inquire with your manager if they require assistance in finding or training a replacement for you. This will show that you’re a professional and respect the company, and it might even help you keep the relationship going after you leave.

5. Complete the necessary paperwork

When you resign, you might have to complete some paperwork. Meet with HR to go over the necessary paperwork and make sure you’ve followed all the necessary steps when quitting. During this meeting, you might also talk about your final pay and other benefits, like your retirement fund.

Additionally, your employer might want to conduct an exit interview to learn more about your experiences there and your opinions of the management. Be respectful and truthful during this interview by expressing your opinions and offering constructive criticism, regardless of how you feel.

Resignation letter examples

Examples of resignation letters with an explanation of resignation are provided below:

Resignation due to a better job opportunity

Dear Ms. Lopez,

I wanted to let you know that I accepted a job offer from a business that I believe will help me advance my career. Accept this letter as my resignation from Hollyfield Contractors as construction superintendent. My last day of work will be Jan. 12, 2020.

I sincerely thank you for your support throughout my time here and am grateful for the worthwhile experiences I have had. It has been a pleasure working with you.

If necessary, I’d be happy to support my replacement and assist you in making the transition smoothly.

Best wishes and thank you,
Mustafa Leonard

Resignation due to family reasons

Dear Mr. Parker,

Please accept my resignation effective May 1. You are aware that my sick mother is bedridden, and I must be by her side during this difficult time.

Working with you has been enjoyable, and I will always be grateful for the worthwhile experience I have gained here.

Thank you for understanding.

Jenny Chi


What is the best time to tender your resignation?

Time your resignation wisely. On a Monday or Tuesday, at the end of the day, is the ideal time to resign. The end of the day timing is for your benefit. Resigning at 5:00 p. m. allows you to have your resignation meeting and then allows you to leave the office, removing yourself from any potential discomfort

How do I resign gracefully?

6 tips for leaving your job gracefully
  1. Give sufficient notice. …
  2. Tell your manager face-to-face. …
  3. Have a direct and professional conversation. …
  4. Submit a formal resignation letter. …
  5. Make the transition as smooth as possible. …
  6. Say farewell but keep in touch.

What to say when you hand in your resignation?

Be polite, even if you don’t want to be, and keep your resignation letter short and to the point. Going into detail about why you’re leaving is probably not the best course of action. Instead of airing your grievances if you have to speak up, you could say that you are leaving to take on a new challenge.

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