Technology has become an essential part of our daily lives and with the ever-developing software, it’s important to learn how to use it proficiently. Microsoft Excel is one of the most popular software programs and with its range of features, it’s no surprise that it’s favored. One of the most useful features of Microsoft Excel is the ability to spell check documents. Spell checking is an important step in the document creation process, but many users are unaware of how to spell check in Excel. This blog post will provide an in-depth explanation of how to spell check in Excel, as well as provide tips on how to utilize the spell checker for maximum efficiency. Understanding how to spell check in Excel will help users create detailed and professional documents in a timely manner.
How To Do Spell Check In Excel
When do you use spell check in Excel?
Here are a few typical scenarios for spell checking in an Excel document:
What is spell check?
A tool called spell check finds, suggests, and fixes spelling and grammar mistakes in an online document. There are numerous online word processing programs that the spell-check software is compatible with. In a document, it can highlight and look for misspelled words and phrases, then suggest corrections.
How to use spell check in Excel
Following these four steps will enable spell checking in an Excel document:
1. Select cells
Spell checking allows for partial or complete document editing. When only one cell is selected, the software checks the entire document. When clicking on cells in various locations, you can select multiple cells by holding down the control key. When multiple cells are selected, spell check will only evaluate the spelling in the highlighted areas.
2. Click “Spelling”
Find the “Proofing” group under the “Review” tab at the top of the Excel sheet. In this group, select the “Spelling” function. The button features a green checkmark and the letters “abc” in an icon.
3. Go through the spell check dialogue box
Selecting the spell-check tool opens a dialogue box. The pop-up lists the incorrect words or phrases and suggests actions to replace them. Here are the actions provided and their purpose:
4. Press “Ok” and finalize all changes
Click “Ok” after choosing an action for each suggestion in the dialogue box. This moves on to the following correction and applies your action to the text. Another pop-up notifies you that all changes have been made after you have eliminated all suggestions. To view your corrections and go back to the original document, click “Ok” on this message.
Tips for using spell check in Excel
Use the spell check keyboard shortcut
By using a keyboard shortcut, you can scan your document and launch the spell checker without having to go through the toolbar’s various tools and tabs. To open spell check in Excel, simply press F7. This command opens spell check for the entire document.
Use the thesaurus tool
To find synonyms for words and reports that become redundant, use the thesaurus tool. The icon of a book with the word “Thesaurus” next to it can be found in the “File” tab when you select the word you want to replace. This tool offers a list of synonyms from which you can choose, and it substitutes the selected word with the one you’ve chosen automatically.
Customize advanced spell check settings
By navigating to the spell check settings menu, you can modify and improve suggestions for changes and corrections. Under the Excel “File” tab, click on “Options”. In the menu that appears, select the “Proofing” label. A list of checkboxes and spell check options are shown on this page. Some of these tools and settings include:
Words with numbers, repeated words, and uppercase text are not taken into account by spell check’s default settings. By checking and unchecking these boxes, you can specify which elements you want to be ignored or corrected, and you can find more errors than the default.
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