Four Methods for How To Extract a Substring in Excel

Here is how to do this:
  1. Select the cells where you have the text.
  2. Go to Data –> Data Tools –> Text to Columns.
  3. In the Text to Column Wizard Step 1, select Delimited and press Next.
  4. In Step 2, check the Other option and enter @ in the box right to it. …
  5. In Step 3, General setting works fine in this case. …
  6. Click on Finish.

Extracting text from a cell in Excel is a useful tool when you need to separate a piece of text from a larger string of text. It can help you quickly organize data into separate columns, and it can come in handy when needing to manipulate text strings. Knowing how to extract a substring in Excel can save you time, effort, and energy. This blog post will walk you through the steps of extracting a substring in Excel so you can use it to quickly and easily manipulate your data. You will learn the different ways to extract a substring in Excel, as well as the different functions that you can use to do so. By the end of this blog post, you will have a better understanding of how to extract a substring in Excel and will be able to use it with ease.

How to Extract Part of Text String from an Excel Cell

What are the Excel TEXT functions?

Excel doesn’t have a specific function for extracting substrings, but you can perform the task using a number of TEXT functions instead. You can extract text using a specific syntax or pattern for each function. In Excel, you can extract substrings using seven TEXT functions:

1. RIGHT function

Starting with the rightmost character and ending after a number of characters that you specify, the RIGHT function enables you to separate and extract a portion of the string within a cell. The function has the following syntax:

=RIGHT(Text, number of characters)


=RIGHT(Cell name, number of characters)


2. LEFT function

You can separate and extract a substring using the LEFT function by starting with the leftmost character and ending with a specified number of characters. The function has the following syntax:

=LEFT(Text, number of characters)


=LEFT(Cell name, number of characters)


3. MID function

When you type the MID function, you can use it to separate and extract a substring that begins after a certain number of characters. It has the following syntax:

=MID(Text, starting number, number of characters)


=MID(Cell name, starting number, number of characters)


4. FIND function

You can use the FIND function to search for a specific string or character in an Excel spreadsheet. Although it can’t split strings on its own, you can incorporate it into other operations to produce specific extraction requests. Its syntax is:

=FIND(Search term, text string, [starting number])


=FIND(Search term, cell name, [starting number])


5. LEN function

You can get the precise number of characters in a text string using the LEN function. Despite the fact that it can’t find or separate characters by itself, you can combine it with other functions to make specific demands of Excel. Its syntax is:



=LEN(Cell name)


6. SUBSTITUTE function

You can find and replace a particular string or substring with a new one using the SUBSTITUTE function. For instance, it can change any occurrence of “15” to the letter “o” for techniques like coding and cryptography. Its syntax is:

=SUBSTITUTE(Text, old text, new text, [instance number]


7. TRIM function

You can eliminate all spaces from a string of text using the TRIM function. For instance, it can substitute “Email Address” for “EmailAddress” in the constant. Its syntax is:



What is a substring in Excel?

A substring in Excel is a portion of the text in a single cell. Each cell in an Excel spreadsheet typically holds a distinct portion of the data when you input data into it. The cell’s entire contents are a string, which makes up all of the data. Within a string, you can use substrings to focus on particular chunks of data. For instance, you can select to only extract the username section of an email address, which is everything before the “@” symbol, if you store data like email addresses. This ability can assist you in finding and using specific data from cells.

How to extract a substring in Excel

The four techniques listed below can be used to extract a substring in Excel:

Method 1: Using LEFT, RIGHT and MID

To extract specific text from a cell, use the LEFT, RIGHT, and MID functions. Regardless of which one you choose, the usage process is the same no matter how long the strings are:

Method 2: Using TRIM

Sometimes you only want to remove spaces from a string rather than removing any text. To do this, you can use the TRIM function. You can use the TRIM function by following the steps listed below:

Method 3: Using MID and FIND

Some functions can be combined to produce more detailed instructions for Excel to follow. One example is extracting a specific substring from a cell range using the MID function and the FIND function. You can use both functions at once by taking the actions listed below:

Method 4: Using Flash Fill

You can use a technique called “Flash Fill” to combine two strings into one cell where each string becomes a substring. For instance, you can create first and last names in column C by combining first names in column A and last names in column B. Below are steps you can follow to use Flash Fill.

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Which function is used to extract a substring?

Use the PHP substr() function to obtain the substring i e. the part of a string from a string. To return the portion of the string, this function requires the start and length parameters.

How do I extract part of a text?

There’s no CONTAINS function in Excel.
  1. Use the SEARCH function to locate a substring’s location within a text string.
  2. Add the ISNUMBER function. …
  3. Without revealing the substring, you can also determine whether a cell contains a specific piece of text.
  4. Use the FIND function instead of the SEARCH function to conduct a case-sensitive search instead.

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