How To Decline a Job Offer Over the Phone (With Examples)

You may need to send a job offer rejection email or make a job offer rejection phone call in a few different circumstances, including when you have already accepted another job offer, when you are not interested in the position, or when it is not a good fit for you.

HOW TO DECLINE A JOB OFFER POLITELY | How to turn down a job offer gracefully

How to decline a job offer over the phone

To decline a job offer over the phone while still sounding professional, follow these steps:

1. Think through your decision

Make sure you’ve given a job offer a lot of thought before deciding to reject it. Usually, having several job offers from which to choose makes this decision easier. Consider getting in touch with the hiring manager if you need more time to deliberate. Ask them questions that could help you learn more about the position and the business.

2. Call at an appropriate time

When you call, try to do so when there are fewer people on the line. Think about calling right away, during lunch, or at the end of the workday. By doing so, you can capture the hiring manager’s full attention and respect their time.

3. Speak to an actual person

Call the person who offered you the job. Instead of communicating with them through a secretary or receptionist, you can speak with them directly. This makes your message more personal and polite. Ask them to call you back if they leave a message on your voicemail instead of leaving a decision. This can assist you in making sure they are informed of your choice.

4. Be grateful for the opportunity

Show your appreciation for the job offer. If you want to apply for a different position with their company, it would be important for you to keep a positive relationship with the hiring manager. When you say thank you, think about mentioning a few things about the business that you appreciate.

5. Explain your reasoning

While going into great detail about your decision is unnecessary, you can briefly mention a few factors that led you to reject the offer. Providing the hiring manager with your justification gives them the chance to enhance their hiring procedure. They might even make you a better offer as a result. For instance, if you state that the role’s salary falls short of your expectations, they may make you an offer for a higher salary. Be ready for better offers and understand that it’s acceptable to request more time to consider this new information.

6. Wish them well

As you hang up the phone, wish the hiring manager luck in finding the right candidate. Express your desire for them to hire the ideal person for the job. You could even express your desire to speak with them again in the future.

Why might you decline a job offer over the phone?

You might decline a job offer over the phone rather than by email if you want to be more personable. This presents an opportunity for you to elaborate on your logic. A courteous call demonstrates your appreciation for the hiring manager’s offer and your desire to keep the relationship positive.

These could be a few justifications for rejecting a job offer when deciding whether to accept it:

Examples of declining a job offer over the phone

The hiring manager may ask you questions or make comments during the phone call, but you can prepare a loose script to follow. You can make sure you’ve said everything you wanted to say in this way. Listed below are a few phrases you can use to reject a job offer over the phone:

Example 1

Here is an example for an entry-level position:

Alex Collins is calling you back to discuss the position of junior editor. I’m calling to inform you that I’m turning down the job offer. Although it was wonderful to learn more about the job and your business, I am unable to accept your job offer at this time. I applied for several jobs at once and chose another editing position that more closely matched my interests and career objectives.

I wish you and your team luck in your search for the ideal applicant for this position. I believe that many editors would be thrilled to work here because of your exciting company culture and diverse clientele. Thank you so much for your time. Goodbye. “.

Example 2

Here is an example for a high-level position:

Meredith Jones here, your top candidate for the managerial position. I wanted to express my gratitude for the job offer because it’s a fantastic opportunity. I have to reject the job offer even though this seems like a great company to work for. It appears that the requirements I have for a more flexible work schedule and salary don’t match what the position offers.

It was a pleasure for me to get to know you during our interview, which made this a difficult choice. I hope you find a capable manager for this division, and I can give you plenty of references. Thank you again. Have a nice day. “.


How do I decline a job offer over the phone?

Declining on the Phone
  1. Choose the right time to call. …
  2. When you call them, ask them if you are calling at the appropriate time to start a conversation.
  3. Leave your name, phone number, and contact information if they are not available, and promise to call them back.
  4. Thank them for the job offer, but politely decline it.

Should you decline a job offer over the phone?

How to politely decline a job offer
  1. Make sure you want to decline the offer. …
  2. Show appreciation and gratitude. …
  3. Keep the networking door open. …
  4. Explain your decision. …
  5. If the offer doesn’t help you achieve your career goals.
  6. If the company interests you but not the position
  7. If you’ve accepted a better offer.

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