How To Create a Database in Excel (Plus Why It’s Important)

How to create a database in Excel
  1. Create a data spreadsheet. Start by opening a new Excel sheet. …
  2. Add or import data. …
  3. Convert your data into a table. …
  4. Customize the table design and assign a name. …
  5. Interact with the data.

The database capabilities of Excel are very powerful. In fact, Excel can be used to create a proper relational database in addition to a basic searchable database. A master table that links to its slave tables, which are also referred to as child tables, makes up a relational database.

Creating a Database in Excel [Excel is a Database]

How to create a database in Excel

The following is a list of the steps for creating a database in Excel:

1. Create a title for your database

Making a title for your database is the first action you can take. You may place this title somewhere in row 1. You might give the database a name like “Employee Database 2021,” for instance. The title may fill more than one cell in row 1, and you may change the text’s size, font, and style. You can skip one row after creating a title in the first one and start building your database in row three. Make sure this area of your spreadsheet is the only area. Making sure that all other cells have data can help you avoid mistakes and make your database easier to read.

2. Establish your databases columns

You can enter the name of your first column into cell A3 after creating a title. If you’re building a database with the data of your employees, you could make the first column employee IDs. Determine which additional fields you desire, then complete columns B3, C3, and so forth as necessary.

3. Input all of your records

Remember that every row in a database you create represents a record. Each row represents a separate record and only includes details about one particular person or thing. Without leaving a space after creating the database’s column headers, you can start inserting your first record right away. You might need to manually enter some of your data, like names and departments. Other types of data, like ID numbers, might be easier for you to input.

Consider the scenario where an Excel user’s workplace employs employee identification numbers that all start with the alphabetic string EG899 The workers may have sequential ID numbers, such as EG899-201, EG899-202, and EG899-203. You can enter the first two ID numbers in adjacent rows if your data repeats in this way. Then you can use your cursor to highlight both of these cells, click the green square in the bottom right corner, and move it across the other cells in the column. Excel can identify the pattern and automatically insert the appropriate numbers into the cells.

4. Create a table

Click on your tables first header. Make sure to include your headers as you click and drag your cursor across all of your data. When you get to the bottom right corner of your data, you can stop dragging. Select the “Table” button from the “Insert” tab’s menu. As an alternative, you can simultaneously press the “Ctrl” and “T” keys on your keyboard. A pop-up window appears after completing either of these tasks, allowing you to confirm your choice. Make sure the range you’ve chosen is accurate and choose “My table has headers” Click “OK” to create your table.

Why is it important to create a database in Excel?

Because they enable businesses to display and organize data, databases are crucial. Databases may contain data on employees, marketing campaigns, product inventories, sales activity, or client accounts. This type of data can be kept in a single location, which can make it simpler to access and refer to important data.

How to sort the data in an Excel database

If you initially enter your data without any structure, sorting the data can help you better organize your list. The following list of guidelines will assist you in sorting the data in an Excel database:

How to filter the data in an Excel database

You don’t have to completely remove the non-essential information by filtering the data so that you can only see the necessary information. To filter the data in an Excel database, adhere to these steps.

How to expand an Excel database

You might want to add new records as you are updating your database. For instance, your company might have new client or employee information to enter into the database. The following steps will help you add more rows to your database:

Please note that Indeed is not affiliated with any of the businesses mentioned in this article.


Can Excel used as database?

In workbooks with one or more worksheets, Excel can store a lot of data as a spreadsheet program. Excel is designed to be a data analysis and calculation tool, as opposed to a database management system like Access.

How do I create an automatic database in Excel?

In workbooks with one or more worksheets, Excel can store a lot of data as a spreadsheet program. Excel is designed to be a data analysis and calculation tool, as opposed to a database management system like Access.

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