How To Count Cells With Text in Excel (Plus Tips)

How to Count Cells with Text in Excel 365
  1. Open the “Excel spreadsheet” you wish to examine.
  2. Click on an “empty cell” to type the formula.
  3. In the empty cell, type: “ =COUNTIF (range, criteria) .” This formula counts the number of cells with text in them from within your specified cell range.

In the business world, Microsoft Excel is a powerful tool that allows you to quickly and easily analyze data. Knowing how to use Excel to its fullest potential is essential when it comes to getting the most out of your data. One of the many capabilities of Excel is the ability to count cells with text. In this blog post, we will cover how to count cells with text in Excel and provide some tips for streamlining the process. Whether you are a beginner who is just getting started with Excel or a seasoned veteran, this post will provide you with the knowledge and tools to count cells with text quickly and correctly.

Count Cells That Only Contain Text in Microsoft Excel

How to count cells with text in Excel

You can adhere to these steps to count cells with text in Excel on your computer.

1. Open Excel worksheet

By finding the file in your documents folder and double-clicking on it, you can launch an Excel worksheet. Additionally, you can look up Excel by using the search box in the bottom tab of your computer screen. When the program is launched, select “file” and then “open” to begin a new worksheet or open an existing worksheet with data in it.

2. Select an empty cell

Select any empty cell on the spreadsheet. You can do this by dragging the arrow keys to an empty cell or by placing your cursor there and clicking. Choosing an empty cell close to your data set is frequently simple. For instance, you could choose the empty cell “A11” if the data in columns “A” through “D” extends down ten rows. “.

3. Input formula

You can enter the formula to count text-filled cells in the empty cell. The function’s Excel formula is “=COUNTIF (range, criteria)” without the quotes. All the cells you want to include in your count and criteria are in this formula range.

4. Specify the range in which youre searching

Examine the spreadsheet’s x- and y-axises at the top and left to specify the range for your search and text-counting operations. While the y-axis shows numbers, the x-axis shows letters in alphabetical order. As a result, a range may be “A1 through B2,” which includes “A1, A2, B1 and B2 The formula for the range looks like this when you type it in: =COUNTIF (A1:B2, criteria) “.

You must also specify that your criteria is text. In Excel, enter “*” to make your formula appear as follows in the empty cell:

=COUNTIF (A1:B2, *)

5. Apply formula to your worksheet

After entering the formula and your range, press “enter” on your keyboard to apply the formula to the data in your worksheet. The function counts all text-filled cells in that range after you press enter, then displays the value in the cell you chose for the formula. You can count specific items in the inventory with a text code, for instance, if your worksheet displays inventory with codes for each item.

After entering the formula, the COUNTIF function returns a value of three because there are three text-filled cells in this example: AB1Paper123323021500043CoffeeStraws4.

When to count cells with text in Excel

It may be necessary for you to have the option to count only cells with text when analyzing your data in a spreadsheet. The Excel “COUNTIF” function allows you to locate and isolate particular data. All cells with text you enter are counted by Excel’s “COUNTIF” function. You can use this function to count cells in a specific column or across the entire spreadsheet. This may be useful when analyzing customer data. For instance, by using the “COUNTIF” function and entering the customer’s name, an analyst can determine how many times a customer’s name appears in the order history.

When completing performance evaluations for their team members, project managers might find it helpful to have the ability to count cells with text. The manager can see which team members are volunteering for additional tasks, for instance, if the team uses a shared spreadsheet to sign up for project tasks. This feature makes data analysis tasks more effective because it can automatically count data instead of manually.

Tips for counting cells with text

Here are some more hints for counting cells with particular text types:

Counting certain words

=COUNTIF (range; *text*)

If a word appears as text, you can use this function to count the number of cells that contain that word. This will prevent you from using a word too often or help you calculate the word count of your worksheet. You may also use this function for analysis methods. Enter the range in which you want to search for the word, followed by the word itself between asterisks, to use the count function to count the number of times the word appears.

You can also locate different word forms by counting words in Excel using the “COUNTIF” function. For instance, this function could count words that contain the word “run,” such as “running” or “runs,” if you wanted to count the word “run.” “.

Counting text that is case-sensitive

=SUMPRODUCT (–ISNUMBER (FIND (“text”; range)))

A combination of Excel formulas can be used to count the instances of a specific word that is case-sensitive. By doing so, you’ll be able to count words as you type them. You can combine the “SUMPRODUCT,” “ISNUMBER,” and “FIND” functions to use this one. You can widen the scope of your search using the “SUMPRODUCT” function, and you can count each cell using the “FIND” function. You can use the “ISNUMBER” tool to make sure these features work together.

Counting text with multiple criteria

=SUMPRODUCT(–(ISNUMBER(FIND(“text”;range))+ISNUMBER(FIND(“second text”;range))

You may want to count cells that contain multiple criteria. As a result, you can conduct simultaneous searches on two different texts. To do this, you can use the formula above. This function uses a combination of the “SUMPRODUCT,” “ISNUMBER,” and “FIND” functions to count text that is case-sensitive. For each text you wish to count, separate equation strings should be created and combined with a plus sign when using this function. Afterward, insert “SUMPRODUCT” in the parenthesis after both of these equations. “.

Please note that Indeed is not affiliated with any of the businesses mentioned in this article.


How do I count text in a cell?

When a cell contains text, the Excel ISTEXT function returns TRUE, and if the cell contains any other value, it returns FALSE. The ISTEXT function can be used to determine whether a cell contains a text value or a numeric value. The NOT function in Excel provides the opposite of a specified logical or Boolean value.

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