How To Compress a Word Document Using 7 Methods

How to Reduce the Size of a Word Document
  1. Compress Images. …
  2. Save Images at Lower Resolutions. …
  3. Avoid Embedding Fonts. …
  4. Save a Copy of the Document. …
  5. Stop Tracking Changes. …
  6. Use the .docx Format. …
  7. Insert Images Instead of Using Copy/Paste. …
  8. Optimize When Saving as PDF.

Compressing a word document is a great way to save space and optimize the documents you use for work or school. Not only does it make it easier to store and share files, but it can also help speed up the process of sending and receiving documents. Compression also makes it easier to share larger-sized documents over email, which can be especially useful if you’re sending a document to a lot of people or need to submit a document to a professor. In this blog post, we’ll provide a step-by-step guide on how to compress a word document, as well as some tips on how to make the most of this feature. With this guide, you’ll be able to compress your word documents quickly and efficiently, so you can get back to what matters most: getting your work done!

How To Compress Word File Size |Get 20+ Times Smaller Word Size| Best Way To Compress Word Document!

Why is it important to compress a Word document?

Large Word documents with attachments and images can occasionally consume a lot of storage space on your computer. A document should be as small as possible without compromising the content if you want to send it via email or transfer it to another online location. Additionally, if you need to store additional documents, this can help free up space on your computer.

How to compress a word document

Seven strategies are listed below that you can use to cut down on the size of your document:

1. Compress pictures

Compressing the images within a document can free up space because they can add a lot of data. You can do this by choosing an image from the document. Pick “Compress Pictures” from the “Adjust” section when the “Picture Format” tab appears. If you want to compress every image in the document, make sure “Apply only to this picture” is not selected under the “Compress Pictures” option.

By selecting the option to “Delete cropped areas of pictures,” you can save even more space by removing all of the data from those areas. Additionally, you can choose your preferred resolution in the “Resolution” section. Smaller resolutions may save additional space in the document.

2. Save pictures at a lower resolution

Additionally, you can reduce the size of a document by saving images at a lower but still functional resolution. You can do this by clicking “File” at the top of the screen, followed by “Options,” and then “Advanced.” You can find the “Image Size and Quality” section once you get here.

You can choose “Discard editing data” in this section to remove any extra data saved from an edited image. Additionally, make sure “Do not compress images in file” is not checked. Finally, you can choose a resolution lower than 150ppi (pixels per inch) from the list labeled “Default resolution.” While the document and its intended uses may determine the required resolution of images, you might not require a resolution higher than 150ppi.

3. Remove the embedded font option

Even if the recipient’s computer doesn’t already have your original fonts installed, you can still share your document with them by embedding them. It can also take up additional space within a document. You can disable font embedding to save space if the font of your document isn’t that important to you or if you’re using a conventional font that you believe the recipient already has access to.

You can accomplish this by selecting “File,” “Options,” and then “Save.” You can make sure that “Embed fonts in the file” is not selected under the “Preserve fidelity when saving this document” section. Choose “Embed only the characters used in the document (best for reducing file size)” and then “Do not embed common system fonts” if you want to embed fonts while still conserving space. “.

4. Convert to .docx format

Changing the format of your document from . doc to . Word versions after 2007 that support docx can easily reduce a document’s size. Choose “File,” “Info,” and then “Convert” to accomplish this. ” When available, you can click “OK” and then “Save. This will preserve the older version of your document while producing a new, more compact one. doc version.

5. Insert pictures rather than copying and pasting

As an alternative to simply copying and pasting images from the internet, you can also insert images from your computer or other programs. Because Word may use a higher default size or resolution when an image from the internet is pasted, this could reduce the size of the document. You can either use an image-editing program or the internet to save an image to your computer to fix this. You can choose “Insert,” “Photo,” and then “Photo from file” to include it in the document. Afterward, you may have the option to choose the desired picture from your computer.

6. Edit images before adding them to a document

Editing a photo before adding it to a document is another way to reduce the additional space taken up by an image. Word may save the editing data each time you alter a photo’s size, shape, or any other aspect of its appearance within a document. You might want to make any required changes before including the picture because this information can take up space. This can guarantee the photo remains as efficient as possible.

7. Open a new document

Making a copy of the information on one sheet and pasting it onto a new sheet is another method of reducing the size of a document. As a result of removing any leftover data from edits or other formatting changes, this can assist in document compression. You can streamline this procedure and save time and resources if you copy the content and paste it into another Word document while maintaining the original formatting.

To select all of the content on the page, press “Command + A” on a Mac or “Control + A” on a PC. When you’re finished, press “Command + C” on a Mac or “Control + C” on a PC to copy the entire document. You can choose “File,” “New Document,” and then “Blank Document” to start a new document. Click “Command + V” on a Mac or “Control + V” on a PC to paste after you’ve opened the new document. You can also right click and select “Paste. “.

Notably, none of the businesses mentioned in this article are connected to Indeed.

Related Posts

Leave a Reply

Your email address will not be published. Required fields are marked *