How To Add Notes to PowerPoint in 3 Simple Steps (Plus Tips)

To add notes to your slides, do the following:
  1. On the View menu, click Normal.
  2. Select the thumbnail of the slide you want to add notes to.
  3. The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you’d like to add.
  4. To hide the notes pane, click the Notes button.

You must create your presentation in PowerPoint format when giving a presentation. Additionally, there are times when you need to make straightforward PowerPoint notes for your presentation. However, there is a problem with adding notes to PowerPoint. Fortunately, this article will walk you through the procedure to add notes to each slide.

How to Add Notes to a PowerPoint Presentation

Why do you use notes in PowerPoint?

A few reasons you might use notes in PowerPoint include:

Stay organized during your presentation

While your slides can help you navigate your presentation, taking notes will keep you even more organized. You can include a main points-only outline to help you remember your main points. For instance, in order to engage your audience, your main point might prompt you to discuss pertinent anecdotes. When you’ve finished making that point, you can move on to the next one by using your outline.

Because the audience cannot see your notes, they may contain information that you would not include on your slides. For instance, rather than having them clutter your slides, you might create a list of statistics to read aloud. To make sure your presentation has a smooth flow, you can also make a list of cues. Some people use notes to serve as a reminder to start an animation or move to a specific location on stage.

Provide additional context to a presentation

You could email the file to someone if they can’t watch your presentation live so they can still get the information. Including notes can help them understand your slides by giving them context. For instance, you could send a new hire an orientation presentation. Additional information on using company benefits or setting up direct deposit could be included in the notes.

Make it easier to edit presentations

Most presenters take notes during their talks, but you can also use this section to edit your slides. Before including information in your slides, you can use it to organize it or to brainstorm ideas. When collaborating with others on their presentations, people also take notes. You could, for instance, offer suggestions for changes or leave feedback in the notes section.

What are notes in PowerPoint?

In PowerPoint, notes are additional information that complements the slides’ content. Many people use this feature to highlight the key points of their presentations and to list significant statistics. You can view and modify this data while working on your presentation by going to the notes section below your slides. Only you can see your presentation’s notes; the audience only sees your regular slides.

How to edit notes in PowerPoint

Heres how to edit notes in PowerPoint:

How to add notes to PowerPoint

Heres how to add notes to PowerPoint:

1. Open the “Notes” section

Open your presentation. The slide to which you want to add notes should be selected. Click on the “Notes” button in the toolbar.

2. Add notes

Under the slide, select the “Click to add notes” section. Press “Enter” to add a new line of text whenever you want to enter new information in this section. You can also paste statistics or links into this section.

3. Save notes

Click anywhere outside of the notes section once you’ve finished typing. This action automatically saves the information youve entered. Keep in mind that hitting “Enter” does not save the information; rather, it adds a new line to your notes.

How to hide notes in PowerPoint

If you don’t want to see your notes as you edit your presentation, follow these steps to hide them in PowerPoint:

What to include in your PowerPoint notes

What to include in your PowerPoint notes? Here are some ideas:

Outline main ideas

Try outlining the key points for each slide in your presentation notes. This strategy can assist you in recalling your main points and expanding on them when necessary. Throughout your presentation, you can always turn to your outline if you find yourself veering off course. For instance, if a slide discusses the value of regular exercise, your notes may list three important health advantages.

Add story reminders

During your presentation, telling stories can help you relax and interact with the audience. Consider including cues to aid in your transition from imparting knowledge to sharing anecdotes. You can sum up the narrative in your reminder to make sure you have all the important details. Some notes include the who, what, when, where, and why information of the narrative, whereas others provide a brief summary in the form of bullet points or sentences.

List statistics

Another element that can increase credibility and interest in your presentation is statistics. An estimate of the amount of waste the world produces, for instance, could persuade audiences of the value of recycling. Think about compiling statistics pertinent to your slides and reading them out loud while you present. To cite the source of the information, you may also include one.

Include reminders

Your notes can also contain reminders of the proper times to carry out specific actions in addition to important talking points and statistics. You could, for instance, state when to move on to the following slide or pose a query to the audience. You could also give cues about your body language, like instructions to look the audience in the eyes.

Tips for using notes during your presentation

Here are some tips for using notes during your presentation:

Use two monitors

You can view your notes on one monitor while projecting your slides for the audience on the other if you have two monitors. Open your presentation on the device where you intend to view your notes to access this feature. Check the box next to “Use Presenter View” by selecting the “Slide Show” tab. On the second monitor or projector, the audience first sees your standard slides as you begin your presentation. The current slide, presenter notes, and a sneak peek of the following slide are all displayed on your screen.

Print notes

You can begin your presentation and show it to your audience as usual even if you only have one monitor. You can print your notes rather than viewing them on a different device. A printed copy of your notes can make it simpler to refer to your main points while moving around the stage, even if you have two monitors.

Use notes as cues

Try to use your notes as cues rather than reading them verbatim. Speaking naturally and engagingly with your audience is made possible by letting your notes serve as a reminder of your main points. Note that some information can be read exactly as it appears, such as statistics and the sources of those statistics.

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How do you add notes in PowerPoint that only presenter can see?

When a presentation is connected to another output, such as a monitor, a projector, a video conferencing app, etc., PowerPoint is configured to only display notes to the speaker. To enable a display on your computer that only you can see, simply choose the Slide Show tab and click Presenter View.

Where is the Notes pane in PowerPoint?

You must have your PowerPoint presentation set to “Normal” view in order to add notes to your slides. Individual slides can have notes added to them by pressing the “Notes” button. As your slideshow plays, presentation notes appear next to your slides on the screen, but they can also be printed out with the slides.

Can you write notes on PowerPoint?

Notes are entered in the reference notes pane, which is below the slide pane. When making the presentation, the printed notes can be consulted. The view area is at the bottom right of the screen.

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