How To Create a High-Level Report (Plus What To Include)

Teams use high-level reporting during meetings to bring the most important information about a topic to the attendees. The information in the report is “high level” because it presents essential data and a summary of an ongoing project within a certain time frame, such as a weekly or monthly report.

High-level reporting is an essential part of any successful business. It is the cornerstone of good decision-making and helps managers understand the performance of their organization. A high-level report provides a comprehensive overview of a company’s performance, financial standing, and operations. It is a type of management report that is used to convey key information to stakeholders that can be used to identify areas of success and concern. High-level reporting is an important tool for executives and other key decision makers to analyze their performance and make informed decisions. It gives executives the ability to make changes quickly, track progress, and stay on top of their business. A high-level report should be comprehensive and cover a range of topics, from financial performance to operational processes. It should be easy to read and understand, as well as comprehensive and accurate. The information contained in the report should be presented in a way that is easily digestible and should provide the reader with an overall impression of the organization. By providing

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When to use high-level reporting

High-level reporting can be used to provide updates throughout each stage of a project’s execution. The requirements of the stakeholders and the team involved will determine how frequently you choose to create reports. The reports make sure that everyone is aware of the project’s current status and any potential issues that would be helpful for everyone to be aware of.

What is high-level reporting?

Teams use high-level reporting in meetings to give participants the most crucial details about a subject. The report’s information is “high level” because it provides key information and a summary of an ongoing project over a predetermined period of time, like a weekly or monthly report. It can assist a team in determining what is working well, where there is room for improvement, and whether the project appears to be on track for completion.

What to include in a high-level report

Here are a few of the components that are frequently found in high-level reports:

Basic information

An overview of the project or area of focus is presented in the first section of a high-level report. This includes:

With the exception of the dates, which change as you move through the project’s phases, the fundamental information remains the same each week. The dates are crucial because they establish the project’s timeline. Based on the dates listed on each report, anyone working on the project or its stakeholders can review any of the high-level reports.

Project status

It’s crucial to include the project status so that all parties involved are aware of how the project’s overall success is progressing every week. A color chart is frequently used in reports to display the status of a project in various areas, including scope, budget, timeline, and risks. However, a general color chart might include the following: You can customize the colors used in a project status chart to suit your needs.

High-level summary of progress

The high-level summary provides pertinent information that happened during the dates listed in the “basic information” section in a condensed manner. For those who didn’t read the entire report before the meeting, it’s perfect. The summary, which is typically only a few sentences long, includes any urgent issues and the most significant developments for the reporting period.

Overview of each specific area

Depending on the type of project being discussed, different sections of your report may be important. Project scope, risks, budget, and timeline are a few sections that you might want to include. You can list two or three facts in a bulleted list describing the most important information for each section. Use numerical data to evaluate each area of focus’ overall progress when appropriate.

Relevant links

A high-level report’s goal is to give interested parties the most crucial information. For those who would like a deeper understanding of certain elements, it can be useful to provide links to more in-depth information. For instance, you might want to go into more detail about the objectives of the project, the revenue from the previous quarter, or the team’s accomplishments on a current project.

Foreseeable challenges

Projects can face difficulties, so communicating the potential risks beforehand makes them easier to prevent. Making a list of any potential problems guarantees that everyone attending the meeting has a shared understanding of any risks. Some possible challenges include:

How to create a high-level report

The steps listed below can help you create a high-level report that is effective:

1. Create a template

Before you start writing, consider the report’s goals. Each week, when reading the report, choose the data that your team will find most useful. You can use a pre-made template or make your own by including categories that relate to the project’s overall goal.

It’s beneficial to use the same outline format for all high-level reports you intend to use during a single project, whether you use a pre-made template or create your own. The consistency enables the team to quickly adapt to what each meeting will entail. If the information is always presented in the same format, it also makes it simpler to locate important information.

2. Gather your information

After creating a template, compile all the necessary data for your first report. Only information pertaining to the dates listed in the “basic information” section should be included. You can get information from various sources to gain a better understanding of things like your project’s budget, timeline, and other important topics. You might also want to consult with team members to get their opinions on their areas of expertise since they might have more information to add to the report.

3. Write your first draft

Once you have the data you need to write the report, you can start writing the first draft. You have the chance to write all of your ideas and the information you discovered while doing research when you have a first draft. Additionally, it enables you to return and edit your work in the future. You can use your template to fill in each section with the information you’ve gathered.

The general information about the project, its status, and the general summary are the three most frequent pieces of information in a high-level report. The subsequent additions you make will depend on the demands of the project and its stakeholders. To help the team prepare for potential obstacles, you might want to provide more specific information about each project phase, relevant links, or potential obstacles.

4. Edit and write your final draft

Take some time to review and edit your first draft before sending it out. Sending a clear, high-level report that is simple to understand can demonstrate your professionalism, work ethic, and attention to detail. A few aspects you can concentrate on include:


What is level report?

The quantity of futures contracts that a trader or broker holds and for which the trader or broker is required to file daily reports detailing the size of the position The reporting level must be held by a significant number of contracts.

What are 3 types of reports?

There are three typical types of reports.
  • Basic Reports. Detail reports, grouped reports, crosstab reports, and other simple table samples are all categories of basic reports.
  • Query Reports. …
  • Data Entry Reports.

What is an executive level report?

Key performance indicator (KPI) metrics and operations data are two examples of the critical information that executives can access through executive-level reporting. An executive can use this dashboard tool to process information visually and filter it for usability, priority, and organization.

What is a status report?

A status report is a compilation of data describing a project’s current state. The project team and stakeholders are informed of the status of a project through project status reports.

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