How To Group Tasks in Microsoft Project in 4 Steps

Group tasks are activities where a defined group of individuals need to perform a defined task and accomplish the goals assigned to them. Group members are expected to pitch in a variety of ways.

The workplace can be a chaotic and dynamic environment, and coordinating groups of individuals is one of the most challenging tasks a manager can face. Group tasks can be an effective way to get the most out of a team, but they can also be a source of stress and tension if not managed correctly. In this blog post, we will explore the different approaches businesses can take when assigning tasks to their teams, as well as the benefits and drawbacks of each approach. We will also look at how to ensure group tasks are completed on time and to the highest standard, and how to motivate team members to work together as an effective unit. By understanding the principles of successful group task management, businesses can have the utmost confidence that their teams will be able to deliver the best results time and time again.

Group Dynamics and Process: Tasks of the Group Leader

Why is grouping tasks important?

The following are some of the key justifications for why grouping related tasks is a crucial project management technique:

What is grouping tasks?

Task grouping is the practice of combining several tasks with similar characteristics in order to complete them more quickly. You can break down different requirements for finishing a project into smaller tasks, which will make them simpler to oversee and manage. Some of the most common criteria for grouping tasks are:

How to group tasks

Using Microsoft Project, a member of the Microsoft Office family, you can group tasks. The following steps can be used to group tasks in Microsoft Project:

1. Select your preferred view

By clicking the “View” tab and the “Task views” group before creating task groups and adding tasks, you can choose the type of view you want to use to display them. Some of the most common task view types are:

2. Create the group

You can make the task group after choosing your preferred view. To do this, select “More Groups” in the “Group by” box under the “Data” group by clicking the “View” tab. Create your group by selecting “New” under the “Groups” section’s “Task” tab. You can choose the criteria you want to use for grouping the tasks by using the “Field name” column, which is located in the “Group by” box. Then, by using the “Then by” row underneath the “Group by” one, you can add multiple criteria.

3. Select the newly created groups formatting options

You can select from a variety of formatting options after creating the group and establishing the standards for selecting the tasks that belong to it. According to how the tasks satisfy the chosen criteria, you can access the “Order” column and decide whether to display them in ascending or descending order. Other formatting options refer to the font, background and alignment. When your group structure is finished, select “Save” to save it.

4. Add the tasks

You can begin adding tasks to your group once it has been created. In order to do this, choose the first row in the “Task Name” column, and then enter the task details. Some of the most common details regarding a task are:

Please note that Indeed is not affiliated with any of the businesses mentioned in this article.


What is an example of task group?

Members of a task group carry out similar tasks but do not share a hierarchical command structure. For instance, the manager of the shop is the immediate superior of the entire sales staff.

What do you call a group of tasks?

Noun. A group or team of people working closely together. task force. squad. unit.

How do you perform a task in a group?

If you are invited to take part in a group task or group discussion, then the following tips could help you to stand out from the crowd.
  1. Arrive Early. …
  2. Prepare Your Introduction. …
  3. Use Confident Body Language. …
  4. Pay Attention and Ask Questions. …
  5. Take the Lead, But Be Inclusive. …
  6. Speak Up. …
  7. Stay Professional.

What are types of group work?

The most well-known and extensively studied types of group work are collaborative learning, cooperative learning, problem-based learning (often abbreviated as PBL), and team-based learning (also known as TBL).

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