8 Productive Time Management Activities

• The 60 seconds game. Although a minute is by definition 60 seconds, many people might have less awareness of how long it feels. …
• Calibrate your internal clock. …
• Build a puzzle. …
• The time jar. …
• Practice role-playing. …
• Shuffle the deck. …
• Line up. …
• Gathering blocks.

Time Management Training Activities

What are the benefits of using activities for time management in the workplace?

Utilizing time management exercises at work can increase team productivity while also being enjoyable and fostering goodwill. Making sure team members can effectively manage their workload during the time they have available can have a variety of favorable effects that are advantageous to both the employee and the employer. Here are some potential benefits of improved workplace time management:

Workplace time management activities

Utilizing exercises to improve a team’s time management abilities can aid in achieving the benefits while promoting and honoring employees’ work experiences. Here are some tktktk activities you might try if you want to use this strategy to improve your own or your team’s time management:

1. The 60 seconds game

Although a minute is defined as 60 seconds, many people may not be as aware of how long a minute actually is. Try asking your participants to close their eyes while concealing all the clocks in the space. When one minute has passed, ask them to open their eyes and stand up. They’ll almost always stand up at various intervals and realize that each person perceives the passage of time differently. By emphasizing the subjective perception of time passing and the significance of using time management tools, this can support time management skills.

2. Calibrate your internal clock

Request that participants record their activities over the course of a 24-hour period. For instance, they could keep a journal or use an app to track their daily activities. then request an evaluation of their output at each of those times. For labeling productivity levels, you could create a fun system or use a scale of numbers. Help your participants assess their energy levels throughout the day and come up with ideas for how to make the most of their natural peak productivity periods.

3. Build a puzzle

Create different teams out of your participants, and give each team a jigsaw puzzle. Allow some teams to see the anticipated image on the puzzle box, while requiring the other teams to finish their puzzles without using the expected image as a guide. Ask each participant to reflect on how long it took them to complete their puzzle, how difficult it felt, and why after all teams have finished assembling their puzzles. Your team members will probably observe that putting the puzzle pieces together is made simpler when they are aware of the intended outcome.

Use this as a chance to talk about how important it is to understand the “big picture” or the scope of your mission at work. This can help your team understand how important their contributions are to the company and perhaps inspire good time management.

4. The time jar

Some team members may better understand the value of prioritization after viewing this time management visualization. Begin by setting out an empty jar. After that, add a medium, like sand, to help your team realize that not much else will fit. After that, remove the sand from the jar and add large rocks, then smaller rocks, gravel, sand, and water. To make room for the smaller, more flexible materials, your team should first incorporate the larger items. Discuss how prioritizing important issues and fitting smaller ones around them can be a metaphor for time management.

5. Practice role-playing

Divide your participants into groups. Encourage them to engage in role-playing exercises in their groups to practice time management skills. For instance, you could give one person a list of goals and ask them to practice assigning tasks to another participant while a third person observes and offers feedback You could practice using this technique in scenarios where a team member needs to effectively stop distracting office conversations or run productive meetings. Include a debriefing or reflection session to help participants make sense of what they learned.

6. Shuffle the deck

To take part in this activity in front of the group, ask two volunteers. Provide each one with a deck of cards. Sorting one deck by suit and positioning it in the same direction is recommended. Other cards should be mixed up, with some facing the wrong way. Ask both participants to find the same card. Discuss which one took longer and why once they’ve both located their card. Make an effort to focus the conversation on the value of organization and how neatness can impact time management and, ultimately, productivity.

7. Line up

Ask your participants to form a line according to a specific criterion, like height. Ask that they do so without using words. When they finish, discuss what was challenging about that experience. Then, request that they line up according to a different criterion, like their birthday. This time, they may use any communication. Discuss which was easier and why. Help your participants realize that organizing themselves was simpler and more effective when they could utilize all of their communication resources Discuss the value of effective communication as a component of effective time management techniques.

8. Gathering blocks

Set up a variety of colorful blocks in front of your participants. Set a one-minute timer and tell participants to pick up as many with their non-dominant hand as they can, one at a time. When the timer goes off, total up everyone’s blocks and give one point for each block that is reached.

Repeat this exercise after that, but this time give a different point value to each color block. Depending on the colors of the blocks that each person gathered, award points. Discuss how participants might have approached the task differently the second time during the debriefing. Encourage your team to relate this activity to the value of setting priorities as part of efficient time management.

FAQ

How do you teach time management in the workplace?

1. Plan Ahead. By making plans in advance, you can mentally get ready for anything that may happen.
2. Prioritize Tasks. …
3. Understand the Role Energy Plays in Productivity. …
4. Use Technology to Automate Certain Tasks.

What are 4 tips for time management?

• Set reminders for all your tasks. Knowing your deadlines and setting reminders are the keys to effective time management.
• Create a daily planner. …
• Give each task a time limit. …
• Block out distractions. …
• Establish routine.

What are the 5 steps for better time management at work?

1. Step 1: Have a Plan for Your Time. …
2. Step 2: Take Advantage of Your Hot Spots. …
3. Step 3: Recognize Your Distractions and Plan to Minimize Them.
4. Step 4: Cut Back on Your Hours. …
5. Step 5: Evaluate.