You probably haven’t worked an eight-hour day in a while, as evidenced by the number of times you can count on one hand. Your productivity hardly ever lasts the entire day, whether it’s due to endless meetings, nonstop emails, or colleagues dropping by for a “quick chat.”
You’re going to run into trouble if you plan your to-do list for an 8-hour workday but only have 1-2 hours of productive time.
To-do lists are one method of organizing your day, but they aren’t the only one. Elon Musk, Bill Gates, and Deep Work author Cal Newport are among the world’s most productive individuals who have sworn off to-do lists in favor of time blocking.
Here’s how time blocking can help you maximize the time you have each day.
Planning out every minute of your day in advance and allocating specific time “blocks” for different tasks and responsibilities is the practice of time blocking.
This may seem like you’re making your calendar a complete mess. However, it can actually have the opposite effect. It’s more difficult for others to steal your time when you schedule the tasks and activities you want to do.
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How (and why) does time blocking work?
The straightforward reason why time blocking is effective is that it is made for focus.
The human brain needs guardrails at work. Otherwise, we fall into what’s known as Parkinson’s Law:
By scheduling every minute of your day you not only guard against distraction but also multiply your focus.
Single-tasking—focusing on one task at a time—can make you up to 80% more productive than splitting your attention across multiple tasks. Plus, when you know you have time set aside later for checking email or replying to Slack messages you’re less likely to give into the FOMO these tools create.
As Deep Work author Cal Newport writes:
However, this does not imply that time blocking is a perfect solution. There are actually a lot of reasons why you shouldn’t block out your daily schedule, including the following:
Qui devrait adopter un plan d’action ?
Anyone interested in step-by-step process planning will benefit from developing an action plan. This will be an opportunity to explain in detail the steps you must take to accomplish your goals, which will help you make sure you have all the necessary information and resources and to organize your task lists.
Most frequently, action plans are included in strategic planning. Plans strategically are three or five-year goals that are set for your entire business. Once your strategic plan is in place, all that’s left to do is implement an action plan that outlines the specific steps you will take to achieve your strategic goals. By doing this, you provide your team with a clear work plan and easily ensure that all individual tasks must be completed in order to achieve the overall strategic goal.
In addition to strategic planning, you can rely on action plans to adopt a systematic approach and achieve your goals in a variety of other circumstances. Quelques exemples :
Regardless of the type of action plan you are interested in, give it some thought if you want to share the actions to take and the schedules with your team while also keeping track of the tasks that have been completed. Put an end to manual updates and unclear delivery instructions for deliverables. Your team now has access to a one-of-a-kind resource for all things related to the goals.
Learn how to draft an action plan that will enable your team to understand each member’s responsibilities and work more productively.
FAQ
What is a 4 blocker?
The 4 Blocker is a one-page document that provides key information to a stakeholder quickly. This not only gives them a broad understanding of the project but also helps to make sure that the project management team communicates with clients consistently regardless of who is sending the information.
How do you fill out a 4 blocker?
- 1) An explanation of the project’s scope (WHAT)
- 2) a list of the milestones achieved (ACHIEVEMENTS)
- 3) a list of the risks and opportunities you have found and are addressing with the team (SPOTLIGHT)
- 4) an outlook on the next milestones (WHAT’S NEXT).
How do you make a 4 blocker in PowerPoint?
A blocker could be an issue or bug that you discovered during development or testing and that is preventing you from continuing to develop or test. Blockers are also referred to as issues in more conventional project management methodologies and impediments in Scrum.
