- I would like to request a quote for _________.
- I would be interested to know the price of ________.
- Please could you send me a quote for_______.
- Please could you provide me with a quote for ______?
- I would be grateful if you could send me a quote for the following_______.
Cover Letter for Quotation Request – Sample Letter for Quotation Request | Letters in English
What to include in a request for quotation email or letter
When composing a letter asking a vendor for a quote, keep the following details in mind:
What is a letter requesting company quotation?
A request for a company quotation is one made by someone who needs a good or service from a supplier and is curious about the possible cost of that good or service. It’s crucial for businesses to contact them with their specific requests and circumstances because many supply-based companies provide individualized quotes based on each customer’s circumstances. It’s crucial to understand the dos and don’ts of writing quotation inquiries because the language and tone you use can have a big impact on the supplier’s willingness to work with you or negotiate.
For instance, if a home renovator is considering hiring a pool construction company for their most recent project, they might get in touch with that business’ management and request a quote based on the size and materials they desire for the pool. The pool service provider may respond with their anticipated prices and even provide options or suggestions for negotiating or improving services. They might decide after reading the project description that it is outside of their area of expertise.
How to write a letter or email requesting a company quotation
You can use the following steps to write your own letter or email to a business asking for a quote:
1. Address the sales representative by name
When writing a quotation request letter, the first step is to research the company you intend to do business with in order to ascertain the name of the sales representative. Directly addressing the letter’s recipient can help you come across as professional and respectful. Address your letter to the department rather than the specific person if you are unable to identify who will likely read it.
2. Introduce yourself
After addressing the recipients correctly, you can move on to briefly introducing yourself and your career. If you are employed by a company, describe your responsibilities and the company’s long-term objectives. If you work independently as a freelancer, you might want to talk about some of your previous projects, especially those that were successful for your company.
3. Outline the exact products and services you need
When communicating with contracting companies, it’s crucial to be clear about what you’re looking for. Give the reader a succinct and clear description of the project you’re working on, along with information on how their services can help the project succeed. If you require particular goods or services, think about mentioning them in bullet points or bold type so the contractor can quickly find the letter in the future.
4. Inquire about pricing
Try to include your price point when writing your company quotation request. You might want to do some research first to make sure it is reasonable and within your spending limit. Consider enquiring about a bulk discount if you’re interested in placing a large order for products. You might also want to ask about shipping costs and delivery schedules, as these factors can significantly affect the project’s cost.
5. Provide your contact information
When you are prepared to sign your letter, try to include a concluding paragraph highlighting your interest in the company’s goods or services and your desire to hear from them. Include some of the fundamentals of your contact information after signing your name, such as your first and last name, job title, company name, email address, and phone number. As a result, the vendor will be able to contact you in a variety of ways.
Example of a request for quotation letter
Here is an example letter that you can use as a model when composing your own email or letter requesting a company quotation:
Subject: Quotation Request
Dear Mrs. Jane Windsor,
On behalf of my employer, Right Side Productions and Shows, I, Amber Gourd, a production coordinator, am writing to you. We are a Brooklyn, New York-based independent performance venue company that plans events for aspiring actors, comedians, singers, and other performers in the greater New York City area. You might be able to provide us with the performance equipment we need for a function on December 18 The pieces we are requesting include:
For the period of December 13 through December 19, we’re interested in renting these items to make sure that our staff is familiar with the technology before our show. Our asking price for all of these items is $4,000, but we’re willing to negotiate.
Please get in touch with me by phone or email if you have any questions or to discuss pricing and contracts.
Thank you for your time, and we hope to hear from you soon!
Best,
Amber Gourd
Lead production coordinator
Right Side Productions and Shows
[email protected]
123-456-7890
FAQ
How do you write a letter requesting a price quote?
Hello, my name is [your name] and I work for [your employer’s name] as [your position title]. I’m sending you this email to ask for a price quote for the following items: [Item with the precise quantity you require]
How do you write a quotation letter to a company?
The format of a formal letter should be used when writing a quotation letter. It must include the sender’s and receiver’s addresses. The date and subject should be mentioned. The salutation should come first, followed by the complimentary closing, the sender’s name in block letters, and a signature.
How do I write a letter asking for a quote for material purchase?
Please confirm the availability of these products and send us the pricing for these materials as well as the cost of shipping. I’m writing to request a quote on the following materials: (Insert list here). I expect a response by the 14th Of July. Thank you for your time. I look forward to your reply.
How do I write a quotation?
- It begins and ends with quotation marks.
- Since the quotation doesn’t start a new sentence, it doesn’t need to start with a capital letter.
- Before the period and after the final quotation mark is the author-date citation.
