Companies occasionally plan training sessions for their staff members to advance their skills. The workforce needs these programs to hone their skills and stay current with the most recent advancements in their industry.
Participants should receive a letter of invitation inviting them to the training program. The tone of this letter should be formal. Worry not if you can’t think of the right words to use in such a letter. We are here to help.
How to write professional emails in English
Include a final paragraph
Include details about the supplies that employees will require to successfully complete the training in your concluding paragraph. You could ask staff members to bring a laptop, pencils, a notepad, or a packed lunch. Include a line encouraging staff to get in touch with you for more details or with inquiries about the training.
Include a call to action
You might want to add a call to action so you can make sure every employee got their email. A call to action could also reveal how many workers intend to attend the training. Here are some illustrations of calls to action you might use:
What is in a training email?
The following should be included in a training email sent to staff members:
What to include in a training invitation email
It’s crucial to consider (and confirm) the four “Ws” before sending out a training invitation email: Who, Why, What, and When.
1. “Who”
Who should send the email and who should receive it?
The sender will typically be your HR Manager or L&D Lead, though it could also come directly from team managers or the trainer. Decide which is most appropriate. The email may be sent to the entire company, a single team or department, or specific people depending on the training program (e g. , new hires. ).
2. “Why”
Why does this email need to be sent?
This training announcement template’s main purpose is to encourage staff to schedule and bookmark the training session. But it’s also crucial to give your audience a reason to participate. So, don’t forget to explain why this training is necessary and what benefits they will receive.
3. “What”
What’s the essential information that should be included?
This will depend on the course itself. The following practical information should be sufficient if it is a standard or regular training course. For example:
To put a new course in context and give it meaning, you should add background material. For instance, was there a recent event, such as new legislation, a shift in strategy, or a new client or business development, that prompted the new training?
Keep in mind that the main goal of this email is to provide recipients with all the information they require and to reduce follow-up questions. Therefore, it must be concise and include all necessary details.
4. “When”
When should this email be sent?
Timing is key. Make sure to schedule the training session and allow enough lead-in time so that your students can immediately put the knowledge into practice. Don’t send your email out too early, though. If you do, it’s likely to get dismissed and forgotten.
Need more training email templates? Download our free, customizable samples:
Download your mandatory training invitation email template
The following mandatory training announcement email template is free to download, edit, and personalize as needed. There are three options that account for the different types of training delivery: in-person training, live virtual training, and online asynchronous training.
Training Invitation Email
Subject- Letter of invitation for training
I am [mention the name] and I hold the [mention the designation] of the [mention the name] of the reputable institution. I’m writing this letter to encourage young people to pursue various forms of professional training. Our institution does a good job of preparing students for various professional exams.
This year, we have a new module planned that we believe will be more useful. We have also planned several cost-efficient courses for easy access. Any interested party may get more information by contacting our office at [provide contact information].
Every weekday, we are open, and we welcome new trainees. We will be obliged to serve your needs. Thanking you in anticipation.
Letter Template: 2
FAQ
How do you write an email to provide training?
- name of the course.
- relevant deadlines.
- information on whether the training will be given in person or online, for instance.
- basic guidelines for accessing and finishing the course (this information is especially important if the course is brand-new or intended for new hires)
- if any preparation is required.
What should I write for training?
- Know your audience (the trainees/learners) …
- Write for your training audience. …
- Write to your training audience. …
- Use conversational language for training. …
- Tell stories to improve training. …
- Put people in scenarios. …
- Use short words instead of big words. …
- Use short and simple sentences.
How do you announce a training?
Indicate the type of training that will be provided, who will receive it, the day, date, time, and location (if necessary), as well as whether it will be optional or required. Describe the training’s components and how it will help participants.
How do I ask my boss for training by sample email?
You could state, “I admire your leadership style and want to acquire similar skills,” or “Since you have served as an example for me in my position, I’d like to ask for your advice on pursuing an opportunity to acquire additional skills.” ”.
