How To Prepare a Balance Sheet in 5 Steps

How to Prepare a Basic Balance Sheet
  1. Determine the Reporting Date and Period. …
  2. Identify Your Assets. …
  3. Identify Your Liabilities. …
  4. Calculate Shareholders’ Equity. …
  5. Add Total Liabilities to Total Shareholders’ Equity and Compare to Assets.


What is included in a balance sheet?

By business and industry, a balance sheet’s contents can differ. Typically, the document is divided into three sections: assets on one side, liabilities on the other, and equity on the third.


There are two types of assets: liquid assets that can be converted into cash and non-liquid assets that cannot.

There are two major types of assets: tangible and intangible.

Tangible assets have two sub-classifications: current and fixed. Current assets are typically short-term assets that last less than a year, such as cash or inventories. Long-term investments, real estate, machinery, and other items that aren’t sold for cash or used up within a year are considered fixed assets.


Liabilities are funds owed by the business. They are categorized as current and long-term liabilities.


The amount of money that would remain after all of the company’s assets were sold and its liabilities were settled is known as shareholders equity. Equity is calculated using the following formula: Equity = Assets – Liabilities.

What is a balance sheet?

Three financial records, including a balance sheet, an income statement, and a cash flow statement, must be made available for public inspection. Together, they are used to assess a business and show how its financial situation has changed over time, such as from quarter to quarter or year to year.

Benefits of a balance sheet

Businesses can benefit from balance sheets in a number of ways, including:

How to prepare a balance sheet

The general procedures to create a balance sheet for your company are as follows:

1. Choose the date and period of reporting

The balance sheet is intended to display all of a company’s assets, liabilities, and shareholders’ equity as of a particular date, known as the reporting date. The reporting date is typically the last day of the reporting period.

The reporting date will fall on the last day of the quarter for the majority of publicly traded companies. For example:

Annual reports of publicly traded companies typically have a reporting date of December 31.

2. Verify your assets

The following step is to list the assets of your business as of the reporting date. Assets are typically listed on a balance sheet as separate line items and then as total assets. It is simpler to understand what your assets are and where they came from when you list them as separate line items.

The following illustrates the division of assets into separate line items for both current and long-term assets:

Comparing total assets to total liabilities plus equity is necessary to ensure that a balance sheet is accurate.

Example of balance sheet



What is balance sheet and how it is prepared?

A balance sheet offers a momentary snapshot of the state of a company. It is a list of the assets and liabilities the company has. Typically, balance sheets are created at the end of an accounting period, such as a month, quarter, or year.

What is the basic format of a balance sheet?

The basic formula that forms the basis of the balance sheet is: Assets = Liabilities + Equity.

What are the 3 basic parts of a balance sheet?

The balance sheet, which provides a summary of the company’s financial situation, is divided into three main sections: (1) the assets, which are likely future economic benefits that the entity owns or controls; (2) the liabilities, which are likely future sacrifices of economic benefits; and (3) the owners’ equity, which is determined as the difference between (1) and (2).

What is the formula used to create a balance sheet?

The assets, liabilities, and equity of a company are balanced to create a balance sheet. Total assets = Total Liabilities + Total Equity is the equation.

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