- Give Ample Notice. Once you know you’re leaving, set a meeting with your boss to put in your official notice. …
- Play it Cool. …
- Connect with your Co-Workers. …
- Wrap Things Up. …
- Offer to Train Your Replacement. …
- Request an Exit Interview. …
- Pat Yourself on the Back.
How to Quit a Job: Leaving on Good Terms
Why you should leave a job on good terms
When you leave a job amicably, your reputation as a professional is preserved. Respectfully leaving a company demonstrates to your employer that you value the business and its reputation. Your supervisor might recommend you based on your professionalism during the transition. It’s crucial to keep good relations with coworkers and superiors because you might need to work with them again or run into them at professional industry gatherings like conferences or professional development activities.
How to leave a job on good terms
You’ll maintain a good rapport with your previous organization and employer if you are truthful, considerate, and helpful while switching jobs. To quit your job amicably, follow these steps and use the sample conversations as a guide:
1. Give notice
Give your boss formal notice of your resignation once you know you’ll be leaving your position. Your letter should include your final date of work. For the hiring team to have enough time to find a replacement, you should ideally give your employer two or more weeks’ notice before your last day.
Example: “I’ve agreed to start a new job at Hampton Public Schools in the fall semester.” Here is my letter of resignation, which includes my last day of employment on December 19. I’ll complete this semester and do everything in my power to make the staff and students’ transition as easy as possible. “.
2. Be respectful
Before telling anyone else at the company, inform your boss or supervisor that you will be quitting your position. They might ask you to hold off on sharing the information with others until the company has a backup plan. Ask for advice on when to make the information public and to whom they should direct inquiries regarding the transition. Respect the chain of command in your office.
In order to discuss when and how to inform the rest of the team and company about my departure, I’m telling you first. How would you like to handle the transition?”.
3. Help with the transition
If your boss asks for your assistance, inform your team of your departure and provide them with clear instructions on how to manage your workload until management selects a replacement. Help organize the transition process by assisting with workspace organization, removing outdated files from your computer, and gathering crucial documents for your replacement.
For illustration, say, “I’ve already started drafting a continuity document in case my replacement steps in after my last day.” How else can I help with the transition?”.
4. Continue to work hard
Maintain a productive workflow after giving notice of your departure. Excellent performance demonstrates your professionalism. Additionally, it will assist you in maintaining good relations with your coworkers and employers. Work hard every day up until your last day at the office.
What are the priorities for my position before my last day? For example, I intend to help the rest of the marketing team with any outstanding tasks in addition to my daily responsibilities. “.
5. Connect with your team
Hold a meeting with the individuals on your team or those in other departments who you interact with most frequently. To make the transition from you to your replacement easier, find out what they need from you. Complete any assignments or tasks they ask for, and prepare any training materials or documents they request.
Example: “My last day of work will be May 14. Glenn has started the hiring process for my replacement now that he is aware of my departure. Please let me know how I can assist in making the transition as easy as possible for you and your team in the event that management has not yet hired a replacement before my last day. “.
6. Finish all your projects
Make sure to finish all pending projects and assignments prior to your last day of employment. To lessen the workload on your team, try to complete daily tasks in advance. Give your coworkers as few tasks and responsibilities as possible.
For illustration, say, “I’ve completed my current assignments through tomorrow, and I’m working ahead on daily taskers. Are there any important tasks you’d like me to complete before I go?
7. Offer training
Offer to train a replacement if your company hires one before your last day. Create a thorough continuity document outlining your daily tasks, shared projects, list of contacts, and any other information that will help the new employee feel at ease and competent in the role if a replacement isn’t hired before you leave.
Example: “Ive started writing a continuity document for my replacement. I’ve already outlined daily job responsibilities, internal and external contacts, and the anticipated projects for the following quarter. Would you send me any company details you’d like for me to include in the packet? “.
8. Attend an exit interview
For an exit interview, meet with human resources or your supervisor. While receiving feedback on your performance, express any opinions you may have about the job and the organization. Return all company property, including laptops, phones, and parking passes.
Example: “I’ll have my company electronics reset and ready to turn in at the meeting. When would you like to meet for my exit interview? “.
9. Maintain relationships
Keep in touch with your colleagues. In the future, you might work with them again, run into them at industry gatherings, or want to consult with them for advice. Maintaining good relations with the business as a whole is facilitated by positive relationships.
Example: “My personal email is johnallen@email. com. I’ve enjoyed working with all of you, and I hope we’ll cross paths again soon. “.
FAQ
What do you say when you quit a job on good terms?
Thank your employer and mention the last day of employment in your letter of resignation. In order to ensure a smooth transition, it’s also a good idea to mention that you’re willing to train your replacement or assist in any other way.
How do you politely leave a job?
- Keep quiet. Before telling your boss, don’t tell your coworkers that you plan to leave.
- Quit in person. Don’t quit by email or by phone.
- Give two weeks’ notice. More is better. …
- Write a letter of resignation. Turn it in after you quit in person.
How do you quit a job you hate on good terms?
- Give two weeks’ notice, if possible. …
- Tell your boss in person. …
- Keep it positive, or neutral. …
- Keep it brief. …
- Offer to help with the transition. …
- Write a resignation letter. …
- Say goodbye to coworkers.
What is good to put for reason for leaving a job?
The desire for change, whether it be in the area of advancement, industry, environment, leadership, or compensation, as well as company downturns, acquisitions, mergers, or restructuring are all acceptable explanations for leaving a job. Family circumstances may also be a factor. Deciding to leave a job is a tough decision.
