Today, we are more and more often using digital communication. Instead of communicating via traditional letters, we simply send text messages or use online meetings, so the classic memo seems to have almost no place in the modern office.
In reality, however, writing memos in a formal style is crucial for effective communication with your supervisor and coworkers. Good memos can help you plan more effectively, solve problems, promote transparency within the company, and advance your career.
A well-written memo can cut through bureaucratic red tape and convey key corporate information to the right people in a clear and simple way, especially if you ensure it ends correctly.
In this article, we will explain how to write a business memo and how to end it. We will also present aesthetically pleasing templates for such documents, that you can later use to create your memo with our proposal builder.
Memos are a crucial communication tool for businesses and organizations. A well-written memo distills complex information into a concise, readable format.
However, even a great memo can fall flat without an effective conclusion The closing section ties together the main points and prompts action.
This article will guide you in writing strong memo endings. You’ll learn:
- The purpose of the concluding section
- Dos and don’ts for closing a memo
- Examples of effective closings
- Tips to perfect your memo wrap-up
Why the End Matters
The conclusion is your last chance to drive home the purpose of the memo, An impactful close
- Summarizes key details
- Issues a clear call to action
- Provides contact information
- Conveys a polite, professional tone
Without a solid ending, recipients may miss your main point or next steps. The conclusion removes any uncertainty around how to move forward.
Dos and Don’ts for Closing Memos
Follow these dos and don’ts when finishing up your memo:
DO:
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Keep it brief. The conclusion should be 2-5 sentences or bullet points.
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Restate the purpose Quickly recap the reason for the memo
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Summarize main points. Hit key details, recommendations, and takeaways.
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Issue a call to action. Provide clear next steps for readers.
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Offer contact details. Invite recipients to follow up with questions.
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Maintain a professional tone. Use formal language appropriate for a business document.
DON’T:
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Introduce new information. Only reiterate previously discussed details.
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Use an overly casual tone. Avoid slang, emojis, or excessive exclamation points.
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Make demands. Phrase calls to action as polite requests.
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Leave things open-ended. Give specific directions for next steps.
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End abruptly. Wrap up with a final sentence to provide closure.
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Use closing salutations. Avoid “Sincerely” or “Best” in a memo.
Examples of Strong Memo Endings
Review examples of solid memo conclusions:
Restating Purpose and Summarizing
This wraps up the memo by restating the analysis done and main findings. It also issues a clear call to action for recipients to request additional analysis.
Call to Action and Contact Details
Please complete the cybersecurity training module by November 30, 2022. Email any questions about accessing or completing the module to me at [email protected].
This conclusion sets a deadline for an action item and provides an email address for follow-up. The call to action and contact details give clear direction.
Polite Request and Expression of Thanks
I would appreciate if you could review the attached reports and respond with your feedback by the end of next week. Thank you for your time and cooperation.
This ending courteously requests an action and thanks the recipient. The polite, formal language maintains a professional tone.
Tips for Perfecting Your Close
Use these strategies to master writing conclusions for memos:
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Focus on brevity. Stick to key points and essential information.
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Funnel details. Move from summarizing main points to issuing calls to action.
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Use bullet points. Break up long concluding paragraphs into easy-to-digest bullet points.
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Avoid introductions. Only reiterate previously discussed information.
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Proofread carefully. Double check for spelling, grammar, punctuation, and wording.
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Read aloud. Verify the closing section sounds natural when read out loud.
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Ask colleagues to review. Get a second opinion to ensure your conclusion is clear.
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Revise and refine. Tighten up phrasing and remove unneeded words.
Putting It All Together
Your memo conclusion leaves a final impression on readers. Follow the guidelines above to craft closure that firmly drives home your purpose.
Aim for a brief, polite wrap-up that:
- Quickly recaps main points
- Clearly states next steps
- Provides contact details
- Maintains a professional tone
With a carefully written conclusion, your readers will walk away informed, directed, and ready to take action. A strong ending ensures your memo makes an impact.
Frequency of Entities:
indeed.com: 1 time
grammarly.com: 1 time
Use text formatting
To help readers find what they are looking for, use formatting features such as headings, bolding, etc. The points you list can be formatted as an ordered or unordered list with bullet points. When you write a memo in an email, add links. This allows the reader to quickly jump to the main points of the memo and their location in the document.
Add a summary
If your memo takes up several pages, it’s a good idea to present a summary in the first or last paragraph. You can often add it as the first line or first sentence of such a long message – business people don’t read long text. The executive summary is a concise summary of the memo’s purpose and content, so it’s useful for those who are busy or looking for key information.
The Key Forms of Business Writing: Basic Memo
Why is the end of a memo important?
The end of a memo is important because it summarizes the tone your readers take from your message. The last part of your memo can recap the purpose of the entire piece of communication as well as establish if there needs to be further action by those receiving the message.
How do you write a good memo?
Keep it brief. Every section of a memo is brief, including the conclusion. Consider writing one or two sentences to conclude your memo. End on a positive note. Ending on a positive note keeps the communication light and positive, setting the tone for the information inside the memo, as well as the next communication between you and the reader.
How do you end a memo?
Consider writing one or two sentences to conclude your memo. End on a positive note. Ending on a positive note keeps the communication light and positive, setting the tone for the information inside the memo, as well as the next communication between you and the reader. Keep a professional tone.
How do you conclude a Business Memo?
This type of memo should thank the person for the inquiry, and should also reiterate why the policy or action is appropriate. Communication and clarity are essential to getting action. Concluding a business memo depends on the type of memo you are writing. Most memos are concluded with a call to action setting out the required next steps.
