- Centralize maintenance management. …
- Automate work order requests. …
- Meet compliance standards. …
- Increase productivity. …
- Create inventory log. …
- Establish preventative maintenance. …
- Lower maintenance costs. …
- Improve energy use.
What Are The Roles And Responsibilities Of A Facilities Manager
Typical responsibilities of a facilities manager?
The following are some of the most typical duties of a facilities manager:
What is a facilities manager?
A facilities manager oversees and maintains a building or the surrounding grounds while working there. They manage staff, plan how the space will be used, and supervise the area. Facilities managers typically work in sizable structures that house numerous businesses or departments. A bachelor’s degree in a related field, such as mechanical engineering, business management, or real estate development, is often required for positions as a facilities manager. Some might also need additional instruction in network security or systems
15 Facilities manager career goals
A facilities manager might want to advance their career by strengthening their skill set or the organization where they are currently employed. They can ensure the longevity of their careers at the facility by making improvements to it. Here are some common goals a facilities manager may have:
1. Centralize maintenance management
You can become more organized and decrease the time it takes to respond to maintenance requests by creating a central location to manage them. This could facilitate maintenance and enhance relationships with tenants. You can also keep clean and easily referenced records. Whether the process is digital or not, there should be a standard procedure for contacting you and submitting maintenance requests. Inform the building of the new procedure once a system is in place to reduce confusion and missed maintenance requests.
Have all maintenance requests submitted by email within three months, for instance.
2. Automate work order requests
You can create a more streamlined procedure for completing building maintenance by automating work order requests. With only minor changes to the original request to avoid confusion, automating your work requests can reduce the time between when a tenant makes a request and when the maintenance person arrives to fix it. Additionally, automation can assist you in scheduling each employee’s time so that they are assigned an equal number of work orders.
Find a program that is affordable to switch to in the upcoming month to automate work order requests, for instance.
3. Meet compliance standards
The federal government and various organizations develop compliance standards to ensure that buildings and staff are safeguarding the safety of occupants. These regulations have an impact on how furniture is arranged and how rooms are decorated. Each room in the facility must be approved in order to ensure that it complies with regulations. Additionally, it may entail planning and conducting drills to simulate emergency situations. Compliance requirements may also include offering facilities and services to increase accessibility for people with disabilities in addition to the building’s overall safety.
Example: By the end of the year, all hallway signs will be in braille.
4. Increase productivity
You can benefit more from the building’s amenities and staff if the productivity of the building is increased. Your team’s capacity to handle more maintenance calls in a given period of time can be increased. Additionally, you can increase productivity by keeping an eye on the caliber of your maintenance calls, which will eventually lead to fewer maintenance calls. Since it can reduce administrative work, streamlining your processes is a great way to boost productivity. A more effective workforce can result in a group of tenants who are happier.
For instance, shorten the intervals between eminence requests by 20% for each member of the facilities team over the course of six months.
5. Create inventory log
Making an inventory log for your facility, if it doesn’t already have one, can be a useful tool for you. It can aid in keeping track of the equipment you currently possess and the investments you can make in the future. Additionally, you can use it to monitor who is using which equipment so that you can keep track of it more easily and tenants may be more likely to return it. Keeping track of all of your amenities and equipment will increase the likelihood that they are available when tenants need them, giving your tenants a better experience.
Example: Over the next two weeks, keep track of all the grilling tools in the outdoor area.
6. Establish preventative maintenance
You can set up a system for preventative maintenance to prolong the lifecycle of your assets and equipment. For instance, a landscaper might take the tractor to a mechanic on a regular basis, or a network engineer might hire an IT expert to perform routine system diagnostics. Running these tests can assist a facilities manager in keeping an eye on the health of their systems and equipment to identify potentially deteriorating components before they fail. By extending the lifespan of your facility’s assets, preventative maintenance can ensure that you’re getting the full value of your investment in them.
By the end of the month, implement a system of biweekly diagnostic checks on the building server.
7. Lower maintenance costs
Lowering maintenance costs is frequently an important objective for professionals in this role because managing a facility’s budget is part of running it. You can establish procedures to reduce costs by analyzing spending trends related to building maintenance and upkeep. Rent or building fees for tenants may be reduced by reducing maintenance costs without sacrificing quality, which will enhance relationships. Additionally, it can serve as a recommendation for your organizational abilities to your superiors and promote facility longevity. You can redirect money saved on routine maintenance.
By the end of the week, switch to a generic brand of floor cleaner.
8. Improve energy use
The effect a facility has on the environment can be improved with sustainable facility management. Some facility managers take on this responsibility. Making your building more environmentally friendly can be a noble goal that draws customers and tenants. You can choose more environmentally friendly options for electricity or garbage removal by negotiating prices.
Example: By the end of the year, switch to a completely green energy provider.
9. Implement a computerized maintenance management system (CMMS)
For a building with analog processes for each of its procedures, implementing a CMMS can be a significant undertaking, but it can help a facility manager achieve more streamlined maintenance requests and improve productivity. These systems can reduce a facilities manager’s workload and resolve staff communication issues.
For instance, incorporate the CMMS into the construction protocols within the next six months.
9. Build leadership skills
A facilities manager can enhance their soft skills in addition to more technical ones to help them advance in their careers. A manager must possess leadership qualities because they are frequently in charge of a team. A facilities manager may be in charge of several departments, such as maintenance or security. Your staff’s job satisfaction can be raised by improving management and communication techniques, which will decrease staff turnover and reduce the expense of hiring and training new employees.
Take a management seminar by the end of the year, for instance.
10. Get a promotion
Any profession’s common career objective can be getting a promotion. A facilities manager might want to transfer to a different building or move up the corporate ladder at their current real estate firm. Making this a goal can give you a sense of direction for your work and boost your job satisfaction. Additionally, it might result in a raise in pay and increased status for your job.
Example: Get promoted to the main building within two years.
Examples of facilities management job titles
Here are some examples of job titles one might hold in the field of facilities management:
A grounds supervisor’s main responsibilities include maintaining the area around the facility. They might oversee a group of landscapers or manage landscaping projects. These tasks can include mowing lawns, trimming weeds, raking leaves. They can also handle trash removal and recycling. To maintain the beauty of the grounds surrounding the facility, they occasionally manage the soil’s health and tend to plants for extended periods of time. They are in charge of the majority of landscaping as well as the storage, upkeep, and lending of landscaping equipment. It might call for prior experience in landscaping and gardening and can be a full-time position.
A facilities director’s main responsibilities include working at the facility and developing a plan to improve it. They keep an eye on the building’s mechanical, electrical, plumbing, and waste management systems. They also oversee system updates, planning maintenance and appointment times to prevent disruptions to the facility’s operations. For someone with maintenance experience, this position is typically full-time. The typical work schedule for this position is full-time, and there are no particular educational prerequisites.
A field operations manager’s main responsibilities are managing the field operations of teams. They make certain field marketing and sales teams have the tools they need to succeed. Additionally, they can hire and train field agents, assess their effectiveness, and organize the logistics of their travels. They might be in charge of ensuring that each member of the field team has remote access to the company’s servers and networks. This is a managerial position that requires at least a bachelor’s degree in business administration and operations experience.
Primary responsibilities: A maintenance manager oversees the maintenance department’s personnel and delegated tasks. The organization of maintenance requests by maintenance managers and staff members handling them Tenants can call the maintenance manager to schedule maintenance appointments. The facility’s equipment may also need to be maintained, and the maintenance manager may be in charge of locating maintenance supplies. The typical work schedule for this position is full-time, and there are no particular educational prerequisites.
Principal responsibilities: A director of plan operations oversees the operations of a manufacturing facility. They make sure that every piece of equipment used in the manufacturing process is working efficiently. The director of plan operations is in charge of locating new machinery when existing equipment needs to be updated. The plant’s operations are improved by the director, who also increases the yield each machine produces and streamlines the manufacturing and production process. For someone with a background in business and experience in manufacturing, this is typically a full-time position.
What are your career goals as a facilities manager?
As a facilities manager, your ultimate objective is to enhance the working environment for employees. Technology that makes the workday run more smoothly is one element of a productive work environment.
What is the main goal of facility maintenance?
Your ultimate maintenance objective as a facilities leader is to reduce expenses while fostering a stress-free, efficient maintenance system.
What makes a good facility manager?
The facilities management team will be more motivated by effective communication, in-depth subject knowledge, and people skills. To get the best performance out of staff and vendors, a great FM will actively engage both groups. Outstanding FMs view key vendors as strategic partners rather than just as service providers.