Job offer letter templates are pre-designed formats that provide a structure for creating official job offers. They typically include essential details such as position, salary, start date, and benefits. These templates help streamline the process of creating and sending job offers to new employees.
Dimitris is the former SEO whizz of Workable and the go-to guy for identifying hot-button HR topics.
Finding the perfect hire isn’t easy. Most of the time you have to review a lot of resumes and see many candidates before you make a decision. And after all this effort, it’s time to send your job offer letter – and you realize this is equally important to any other hiring stage since you have to make your job offer stand out to bring the best candidate on board.
Receiving a job offer is an exciting moment for candidates but writing a compelling job offer letter is key for hiring managers who want top talent to say yes.
The job offer letter sets the tone for the employer-employee relationship, outlines details like compensation and benefits, and gives candidates a preview of what it’s like to work at your company. With some strategic planning, you can craft job offer letters that make candidates feel appreciated and enthusiastic about joining your organization.
Follow this step-by-step guide to learn how to write irresistible job offer letters
Step 1: Start With a Warm Welcome
Don’t plunge right into the business terms of the offer. Take a moment to congratulate the candidate and express your excitement about them joining the team.
For example:
Dear [Candidate Name]
I am thrilled to extend a formal offer for you to join [Company] as a [Job Title]. We were very impressed by your qualifications during the interview process and value the unique experience you will bring to this role.
Starting the letter off with a warm, personal touch helps build connection with the candidate right away.
Step 2: Formally Offer the Job Title and Salary
Now it’s time to formally offer the job title and compensation package. Be clear and specific when presenting these key details.
I am pleased to offer you the full-time position of [Job Title] with an annual salary of [$XXX,XXX] paid out on a bi-weekly basis. This offer also includes [list other monetary benefits like bonus, equity, relocation assistance, etc].
Providing exact salary and job title information shows you have put thought into what the candidate is worth. Outlining additional monetary benefits also emphasizes the value you place on their skills.
Step 3: specify The Start Date and Work Arrangements
Give candidates insight into when and how they will be expected to work so they can determine if the offer aligns with their needs:
Your start date will be [start date]. This role is classified as exempt and your regular work schedule will be [Work Schedule Details. e.g. Monday to Friday, 9am – 5pm]. You will report directly to [Manager’s Name and Title].
Providing details like start date, schedule, classification (exempt vs. non-exempt), and reporting structure gives the candidate a preview of what their work experience will be like.
Step 4: List Out The Benefits Package
The benefits you provide can be just as important as salary when it comes to attracting top candidates. Be explicit about what benefits you offer:
*In addition to your base salary, you will enjoy the following benefits:
-[List benefits like health insurance, retirement contribution matching, paid vacation/sick days, gym membership stipend, etc.]*
Don’t just say you offer “competitive benefits.” Spell them out so candidates understand the full value of what you’re offering.
Step 5: Give An Overview of Next Steps
Tell the candidate what they can expect over the next few days and weeks when it comes to finalizing the offer:
Over the next [number] of days, we will work with you to finalize any outstanding items related to your employment, including:
– Completing background checks
– Finalizing your start date
– Reviewing and signing job offer paperwork
Letting the candidate know what’s left to complete sets clear expectations.
Step 6: Warmly Welcome Them Again
End the letter like you began it – with excitement. Reiterate how much you want them to join the organization:
We are truly excited at the prospect of you joining [Company]. I am confident you will make significant contributions in this role.
Best regards,
[Your name]
Closing with enthusiasm gets the candidate energized about accepting. Provide a clear call to action by stating when you need the signed offer letter returned.
Additional Tips for Writing Compelling Job Offer Letters
Beyond the basic sections, there are some additional strategies you can use to write job offer letters that wow top talent:
Use a personalized salutation – Say something more warm like “Dear Sarah” instead of just “Dear Candidate.”
Highlight why the candidate stood out – Reference specific qualities and accomplishments that made them the top choice.
Describe the team they’ll be joining – Getting them excited about potential colleagues helps fuel acceptance.
Summarize the most attractive parts of your company culture – Share special perks and values that resonate with the candidate.
Add quotes from the hiring manager – Quotes communicate genuine excitement and humanize the letter.
Mention future career growth opportunities – This motivates ambitious candidates to say yes.
Link to your latest news or launches – Shows momentum they could be part of.
Provide info on the next steps if they accept – For example, discussing equipment needs shows you’re ready for them.
With some thoughtfulness and strategic planning, you can produce job offer letters that give candidates a sense of appreciation while also accurately representing your company’s opportunities and culture. Putting effort into these employment offers can help top talent see why your organization is the right choice for the next step in their career. Use the tips provided in this guide to start writing irresistible offers today.
Internal job offer template
Sometimes it is common for companies to offer a new job opening to a current employee. Although this is an existing employee, the company still has to send an internal job offer to them in order to make this internal promotion official. This email should follow a discussion and verbal agreement between the employee and their current manager to ensure the promotion aligns with the employee’s career goals.
The sample job offer letter template for internal promotion can be found here.
8 job offer letter examples for any case:
If you want a simple job offer letter sample, then this template is for you. This is a job offer email template you can use when you have found your perfect candidate and want to officially offer them a position. Feel free to customize it in order to include as many details as you think your candidate will want to know before making up their mind.
The general job offer template can be found here.
How To Write A Job Offer Letter Step by Step Guide | Writing Practices
How do you write an official job offer?
Here are the steps you can take to write and extend an official job offer: 1. Format the letter Use a formal business letter format to write an official offer of employment to the candidate. A formal letter usually includes the date of the letter and the sender’s and recipient’s contact information.
How do I write a job offer letter?
A job offer letter can be customized based on your desired level of formality and how much detail your company wishes to include. For a professional touch, use your company’s official letterhead. You can organize your job offer letter how you see fit, although consider including basic information, such as:
What is a standard job offer letter template?
Here’s a standard job offer letter template that you can customize according to your organization’s specifics: [Your Company’s Letterhead] [Date] Dear [Candidate’s Full Name], We are delighted to extend an offer of employment for the position of [Job Title] at [Your Company Name]. Your skills and background make you an ideal fit for our team.
How do you get a job offer?
Depending on the company’s policy and hiring process, the candidate will also receive the offer via email or in writing. A job offer to a candidate, whether it is made via phone or email, must be followed by a formal job offer letter where the details of the offer of employment are confirmed.
