In this ever-changing business landscape, project management plays a vital role in ensuring the success of internal and external projects across all companies of various sizes and industries. Demand for project management has been on the rise hand-in-hand with software, but now an increasing number of professionals are exploring freelance opportunities in this field.Â
Considering project management is such an involved job within the company, one might think it might be tricky to do it as a freelancer without knowing the nooks and crannies of the work. This comprehensive guide aims to provide freelance project managers with the knowledge, skills, and strategies necessary to thrive in this new ordeal. From understanding the role of a project manager to building a strong portfolio and managing the financial side of your freelance projects, this guide covers all the essential aspects of becoming a successful freelance project manager.
Freelancing as a project manager comes with exciting opportunities and unique challenges As a freelancer, you get the freedom to choose your clients and projects. However, you also take on the responsibility of finding new work, managing your finances, and working independently.
To help freelance project managers succeed, I’ve put together this list of 12 tips:
1. Clearly Define Your Services
Take time to identify your niche, skills, and offerings Create a portfolio and job description to communicate what you do Highlight your background, past projects, skills, and tools/methods you use. This will help you explain to potential clients how hiring you would benefit their project.
2. Build Your Network
Networking is critical for freelancers to find work. Start by reaching out to friends, past colleagues, and businesses you already know. Attend local events like meetups and conferences to meet new people. Don’t be afraid to ask for introductions or share that you’re open to taking on freelance work.
3. Search Job Boards
While referrals are ideal still look for gigs on job boards like LinkedIn, local Chamber of Commerce sites, freelance-specific platforms and even Craigslist. Search for terms or projects where fewer freelance PMs may be looking to uncover new opportunities.
4. Develop a Website
Your own website not only lends you credibility, but gives potential clients a dedicated place to learn about your services. Make sure to highlight your portfolio, testimonials, and contact information. This also gives you a place to showcase blog posts, resources, and updates.
5. Use Project Management Tools
Using the right tools can make managing multiple clients much easier. Look into options like Trello, Asana, Basecamp, Smartsheet, and monday.com. Tools with time tracking and budget management can provide helpful insights into your profitability.
6. Clearly Outline Your Rates
When talking to a potential new client, be upfront about your rates, payment terms, and policies. Have a consistent structure outlined to avoid surprises or confusion. Offer discounts only selectively as incentives, not as your standard rate.
7. Get Your Finances in Order
Meet with an accountant or tax professional to understand what business expenses you can write off. Track your income and spending diligently from the start. Have at least 3-6 months’ worth of living expenses saved before going all in on freelancing.
8. Stay Organized
Use calendaring and task management systems to stay on top of deadlines and priorities. Block time for finding new work, not just completing existing work. Being organized will help you juggle multiple clients while avoiding burnout.
9. Define the Client Relationship
Protect your time and boundaries by not overcommitting yourself. Be extremely clear with clients about your role, availability, expectations for them, and policies. Leave documentation trails in case you need time off.
10. Build Repeatable Processes
Look for ways to systematize repetitive tasks to work more efficiently. For example, develop templates for statements of work, status reports, and emails to new prospects. Consistent processes will also improve the client experience.
11. Continue Developing Your Skills
Take on some pro bono or low cost work to build your portfolio and gain new experiences. Attend conferences and trainings related to project management skills. Consider getting certifications like PMP® to highlight your dedication to the field.
12. Give Yourself a Raise
As you gain more experience, positive reviews, and referrals, incrementally raise your rates for new clients. Aim for a small percentage bump annually or every few years. Just be sure to give existing clients notice before their next contract cycle.
Being a freelance project manager gives you immense freedom and flexibility. However, you take on more responsibility than a traditional employee. Following these tips will help set you up for success as you embark on building your independent consulting business.
Scope Management, Risk Assessment, and Stakeholder Communication
Project scope creep is an appalling reality in any project managerâs life. Embracing the ability to constantly re-assess the projectâs risks, managing requirements and expectations of stakeholders and updating the project deliverables as needed is crucial. This also involves, developing mitigation strategies for common risks, addressing any changes and feedback to stakeholders clearly to manage their expectations.
Project Management Certifications and Training
Earning respectable certifications and training can considerably boost prospects especially for project managers lacking prior experience or other credentials. Certifications such as the Project Management Professional (PMP) and Certified ScrumMaster (CSM) demonstrate a solid foundation in project management methodologies while attending other workshops, courses, webinars etc. can provide valuable insights to discover your niche and keep up with the industry trends and best practices.
Tips On Hiring A Freelance Project Manager
FAQ
How much should I charge as a freelance project manager?
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Level of Project Manager
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Average Hourly Rate
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Basic
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30-60$+
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Intermediate – Advanced
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60-100$+
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Certified PM Practitioners
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100-150$+
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Is project management good for freelancing?
How to get clients as a freelance project manager?
What makes a good freelance project manager?
Keep Communications Clear Good communication is the best tool a freelance project manager has. Making the effort to maintain an open dialogue with stakeholders across all aspects of a project is a must.
How do I become a freelance project manager?
Becoming a freelance project management professional requires a blend of good old fashioned project management skills, plus the ability to successfully run your own business. Necessary skills include: Clients want a project manager that is capable of aligning and holding disparate stakeholder groups accountable to achieve a common goal.
How much money do freelance project managers make?
According to a survey that we issued in 2023, freelance project manager rates in the U.S. range from $51-$2,000 a day, depending on skill set and years of experience. The average daily rate is $451 per day.
How do you manage project time for a freelancer?
You should never be at your desk longer than necessary. Better project time management for a freelancer can be accomplished with a few exercises: Figure out when your most productive hours are. Then guard them like a hawk. No client calls, emails or Slack messages. No browsing or relentless scrolling of social media.
