How to Write a Business Recommendation Letter

1. Collect all the required information. …
2. List positive experiences with the company. …
3. Obtain the names of all key people of the company. …
4. Address the recipient by name and title. …
5. Enter the subject line as “Recommendation” or “Reference.” …
6. Write the contents.

Use one of the formatted templates provided here for assistance if you have been asked to write a business reference letter but are unsure of where to begin. Simply choose the letter type that best suits your requirements, then click to open the template as an editable PDF. If you need assistance, check out these helpful tips.

Tips for Writing a Successful Letter of Recommendation

What to include in a business recommendation letter

Your choice of format for a business recommendation letter will depend on the sector and industry it is intended for. For example, the criteria for recommending a service-oriented company or vendor will differ from those for a retailer because they will include different elements. However, there are a few standard components that should be included in almost every business recommendation letter.

What is a business recommendation letter?

A business recommendation letter, also known as a reference letter, is an endorsement of the products or services that one company has provided to another business or individual. The third party who creates the letter may be either an individual or a business, as long as there is a favorable evaluation of the concerned entity or person.

The reference letter can serve several different uses:

How to write a business a reference letter

There are a few steps to take to write a strong recommendation after outlining the letter’s goal, including:

1. Collect all the required information

Ascertain that you have all necessary details about the business you are endorsing. You’ll need, for instance, their telephone number, business hours, and specialty Consider contacting the business and asking questions if you can’t find everything online.

2. List positive experiences with the company

Describe all the advantages of the business that you have encountered in your interactions. Making sure the person receiving your recommendation fully understands why they should work with the person or company you’re recommending will help ensure your success.

3. Obtain the names of all key people of the company

Obtain the names and positions of the company’s key executives, including the CEO, managers, and owner or owners of the business.

4. Address the recipient by name and title

Address your recipients properly at the outset of your letter using their full names.

5. Enter the subject line as “Recommendation” or “Reference.”

If you’re emailing the letter, put “Reference” or “Recommendation” in the subject line. “.

6. Write the contents

In the body of the letter, you should include all pertinent information about yourself, your relationship to the entity, the reason you are writing, any interactions you have had, their dates of occurrence, and your reasons for endorsing the company or individual.

7. State the results of dealing with the company

You should express your satisfaction with the outcome of any interactions and offer to provide more information when making a recommendation.

8. End with a cordial professional salutation or invite

A formal salutation that captures the letter’s content and tone should be used to conclude it.

Business recommendation letter template

To get you started, here is a simple template for a business recommendation letter that you can customize:

[Your name]
[Your phone number]
[Your email address]

[Date]

[Contact name]
[Business name]
[Business address]

Dear [Name],

[In the opening line, you should introduce yourself, the company you recommend, and the letter’s purpose.]

[The body of your letter follows in the main paragraph. You enter all the information about any positive communications or interactions you have had with the company, what the results of those interactions were, and why you can recommend the business. You may name a few of the people you’ve worked with, but only if you have their consent to do so.

Include some concrete examples as evidence to support your claims that you have the authority to recommend the company, adding credibility to your recommendations.

[Repeat the justification for your recommendation of the business and invite the reader to contact you for more details]

Sincerely,

[Your name]

Business recommendation letter example

Here is a sample recommendation letter to use as a template when creating your own letter of recommendation:

Landon Simmons
Director of Operations
Forever Quest, LLC
459 Oldtown Pkwy

12/04/2019

To: Leandra Naves
Office Manager
Venue Tech Artist Management
17759 Greenbriar Blvd.

Subject: Letter of Recommendation

Dear Leandra Naves,

I am extremely happy to suggest to you Halford Tech, Inc.’s top-notch services. They provide all clients prompt and efficient 24-hour service. The pricing and service quality are among the best in the area when compared to other providers on the market.

Halford Tech, Inc. has a stellar reputation in the industry due to the fact that there have been so few complaints in recent years. In the five years that we’ve used the services, I’ve never had a network interruption. I also observe that the business has won two gold star awards for internet service providers in a row over the past two years, and I think this is largely because of its stellar reputation.

I strongly recommend Halford Tech, Inc. for all of your Internet accounts, and be confident that you won’t be let down.

Feel free to contact me for more information.

Yours Sincerely,

Landon Simmons

FAQ

How do I write a good letter of recommendation?

1. Think carefully before saying yes. …
2. Follow a business letter format. …
3. Focus on the job description. …
4. Explain how you know the person, and for how long.
5. Focus on one or two traits. …
6. Remain positive. …
7. Share your contact information.

How do you give a business reference?

1. Determine the best contact method.
2. Approach your contact as early as possible.
3. Explain your reference requirements.
4. Provide relevant background information.
5. State how you will use the reference.
6. Thank your contact for their reference.

What should a professional letter of recommendation include?

A letter of recommendation ought to explain your relationship to the person being recommended, the reasons they should be trusted, and any particular qualifications they may have. Specifics. It’s beneficial to give specific examples and anecdotes to support your claims whenever possible.