Frequency distribution tables are a powerful tool when used in Microsoft Excel. They allow you to organize data and make it easier to analyze and interpret. Frequency distribution tables enable you to generate meaningful insights into your data by grouping the values into categories, or bins, and counting how often each value appears in the data set. This blog post provides guidance on how to create a frequency distribution table in Excel, as well as how to interpret the results. You will learn the essential steps for creating a frequency distribution table, as well as tips and tricks for making the most of this powerful tool. You will also find examples of frequency distribution tables and how to interpret them. With the help of this guide, you can take advantage of this useful tool and use it to gain valuable insights from your data.
Create a Frequency Distribution Table in Excel
How to make a frequency distribution table in Excel
You can create a Pivot Table using the data you collect in an Excel spreadsheet, then convert that table into a frequency distribution. The steps to create a frequency distribution table in Excel are as follows:
1. Insert a Pivot Table
You can create a Pivot Table after entering the data you need into an Excel spreadsheet or receiving a spreadsheet with the data already in it. The steps to make an Excel pivot table are listed below:
Excel prompts you with instructions for creating the desired table once you create a pivot table. You can modify the appearance of your frequency distribution table by following these instructions.
2. Drag the fields to their respective areas
You can move fields into various areas of the table using Excel’s dialog box’s options. The options that appear may vary depending on how you label the data you collect. You can select the “Amounts” field option, for instance, if your data set includes a column with the name “Amounts” that contains currency values. If you select that option, you can specify where the value will go. You could, for instance, put the “Amounts” field in both the “Rows” and the “Values” areas.
The “Amounts” you use for a frequency distribution go to the “Rows” area and the “Values” area. You might also have fields for the things the currency values refer to and other details about those things. You should only be concerned with your “Amounts” field for a straightforward frequency distribution. After you create the frequency distribution table, you can make changes to it to include more details.
3. Navigate to the “Value and Field settings…” option
You can access the “Value and Field settings” once you’ve decided where your categories should appear in the table. ” option. You can modify the way your Excel Pivot Table interprets the values by using this option. Choose a cell in your Pivot Tables’ “Amount Sum” column, right-click the value, and then select “Value and Field settings” to access the option. ” button. When you do this, a dialog box appears with options for how Excel will calculate and summarize the field you’ve chosen. Some options in this section are:
4. Choose “Count” and click “OK”
You want Excel to count the instances of each value occurring within a particular range in order to create a frequency distribution table. From the list of options, “Count” lets you do this. After you select “Count,” select “OK” to finalize your choice. As soon as you do, your pivot table may alter the values in your second column to reflect how frequently the values related to it appear in the column to the left. For instance, if there are three instances of the value $107, your pivot table’s right column will produce the value “3” and insert it into the table.
5. Navigate to the “Group…” option
The “Group. You can combine values by creating specific ranges using the ” option. You could, for instance, create ranges of 5, 10, 100 or any other important value for your data. To locate the “Group. ” option, select any cell with the “Rows” label. After that, right-click on the cell you chose to display a menu of choices. After that, select the “Group. ” button from that menu.
6. Enter values for the distribution and click “OK”
You might have different values for your distribution depending on the data you’re working with. For instance, a small business might only have a few items priced between $5 and $200. You can select the “Starting at” section and enter the value 1 to create a distribution table that shows how many of those products the company sells over the course of a marketing campaign. After that, you can select the “Ending at” section and type 200 in the field. The next step is to choose the size of the ranges by entering a value in the “By” section, such as 25. Then click “OK” to apply your changes.
Changing your table, this produces eight even groups of 25 between 1 and 200 on the pivot table. Instead of looking for specific numerical values, you can do this to see how many values are present in each of those ranges. Finally, your frequency distribution table is complete.
7. Save your Excel spreadsheet
Your Excel spreadsheet can be saved in a few different ways. If you haven’t previously saved the document, you can do so by selecting it in the Excel program’s “File” tab and then clicking the “Save” or “Save as” buttons. By pressing the “Save” button, a document is created and automatically saved to a location on your computer. You can choose the file name and location on your computer by clicking the “Save as” button, making it easier for you to locate your document.
You can use a keyboard shortcut to save a fresh copy of your Excel spreadsheet even if you’ve already saved it. To save your spreadsheet automatically as if you had clicked the “Save” button, use the “Ctrl S” keys. When updating the spreadsheet with new data, this can help you save time.
What is an Excel frequency distribution table?
You can use an Excel frequency distribution to examine how your data varies across particular value ranges. For instance, if you’re working with numerical values between those endpoints, you can set a scale with categories of 1,000 beginning at one and ending at 10,000. The pattern continues until “9,001-10,000,” with the first category being “1-1,000,” the second being “1,001-2,000,” and so on. You can see in the table how many values fall within those ranges. As an illustration, you might have 32 values in the first category, 23 in the following one, and 5 in the final one.
Uses for a frequency distribution table
A frequency distribution table can be used to compare the quantity of values within different ranges. This clarifies the rate at which those values change in relation to one another. This can assist businesses in comparing how different products or price points impact their sales. A frequency distribution table can also be used to quickly produce visual representations for meetings.
How to create a histogram for your frequency distribution table
Any cell in your frequency distribution table can be chosen in order to create a visual representation of your data. When you have done so, open Excel and select the “Analyze” tab. Under that tab, there are several groups. The one you want is the “Tools” group. This gives you the option to create a PivotChart or alternative Pivot Table types that Excel may suggest to you. Click on that button to start the PivotChart creation process. When you do, a dialog box will appear, and you can create a visual representation of your frequency distribution table by simply clicking “OK” in it.
An Excel histogram, a type of vertical bar chart that displays how various categories or ranges compare to one another, is produced by default. For instance, beneath the blue bars on the graph, you might see various ranges of numbers, product names, or other details. Depending on how frequently a value appears within a category, these bars may have varying heights. This means you can provide quick access to the data you created for other professionals without having to go through the actual table itself.
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