What To Include on an Employment Application

Avoid 3 Deadly Traps when Filling Out Job Applications

What to include on an employment application

An employment application should include spaces for a job candidates basic information, as well as any answers to job-specific questions you have. Here are some of the basic things an employment application should include:

Personal information

The first section includes space for candidates to put their personal information, including:

Education and experience

You should also include a section pertaining to the candidates educations and work history. Ask what degree(s) a job applicant has earned, what licenses and certifications they hold, and what college or university they attended.

Also, you can ask about a candidates duties or responsibilities at previous jobs and ask how their experience qualifies them for the position. For instance, an employment application can ask an applicant to provide specific examples of projects they have worked on. You can also ask for the date of employment and how long they worked for each employer. To gauge their salary range, ask for the candidates starting and ending pay.

Availability

The next section typically includes a space to list availability and start dates. Ask the job candidate if they can travel one or two days per month or work weekends and nights. Also, you can ask if the candidate is eligible to work or legally authorized to work in the United States.

References

The final section usually includes an area to list references. References are people who can talk about the candidates skills, character, work habits and experience. A reference list should include the references full contact information, such as their full name, title and company, street address, phone and email. Typically, hiring managers ask for three references, but that number can vary.

Disability

Criminal background

You can legally ask if an applicant has a criminal record, including a history of felony convictions or misdemeanor. While hiring managers typically ask only for convictions within the past five years, you can ask about convictions from any time in a job applicants past, even if they committed the offense a couple of decades ago when they were only 18 years old. You can also legally run criminal background checks on job candidates.

Attestation

This is a statement that the candidate signs attesting to the completeness and veracity of the information provided. You should consider including language that the employer may take disciplinary action, up to and including dismissal, at any time should any of the information that the candidate provided prove to be misleading or false.

At-will statement

You can also add an “at-will” statement above the signature line indicating that generally either the employee or the employer can terminate the employment relationship for any lawful reason, at any time and with or without notice.

EEO statement

Its recommended that every employment application include an Equal Employment Opportunity (EEO) statement to communicate that the company is an equal opportunity employer. The EEO statement allows companies to share that they are in compliance with EEOC law, even if theyre technically exempt.

While the EEO statement is not legally required, it may be useful in establishing a company as an inclusive and diverse workplace. The EEO statement also communicates the companys dedication to unbiased recruiting, hiring and employment practices, which may encourage traditionally marginalized groups to look for employment within the company.

State-specific notice requirements

Some states mandate that certain notices be included with the employment application. For instance:

Requiring or administering a lie detector test as a condition of employment or continued employment is illegal in Massachusetts. Companies that violate this law may be subject to civil liability and criminal penalties. This notice must be indicated in employment applications.

If an employer, without using a third partys services, uses public records about the applicants personal characteristics, general reputation, character or mode of living for employment purposes, they must include on the employment application a checkbox in which candidates can waive their right to get a copy of the public record.

What is an employment application?

The employment application is an important part of the hiring process. Its the first step candidates will take to apply for a job. It also provides a uniform, centralized way to gather essential information about all the job applicants, which makes it easy for you to find suitable candidates for the open position.

Also, an employment application provides the opportunity for job candidates to sign and attest that all the information they provided is up to date and accurate, which can protect the company against fraud or false information.

A thoughtful and detailed employment application can have several benefits. It can:

Employment application templates

To get a better understanding of what to include on an employment application, it helps to take a look at a few templates.

Template 1: General employment application

Template 2: Detailed employment application

FAQ

How do I write an application for employment?

To ensure your employment application form asks for all of the necessary information from applicants, there are a few specific fields you should include:
  1. Name of applicant.
  2. Contact information, including phone and email.
  3. Education history.
  4. Work experience.
  5. Professional references (optional)

What is the meaning of application for employment?

An application for employment is a standard business document that is prepared with questions deemed relevant by employers. It is used to determine the best candidate to fill a specific role within the company.

What are the parts of application for employment?

The Seven Parts of a Job Application
  • Personal. The personal information on a job application includes your name, address, phone numbers (home, work, cell) and email address. …
  • Position. The position section refers to your desired job or position. …
  • Education. …
  • Work Experience. …
  • References. …
  • Miscellaneous. …
  • Certification.

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