Summer Friday Policies and How To Implement Them in Your Workplace

Many company managers offer their employees an altered summer work schedule that gives them time off on Fridays. Doing so is practical if business tends to slow down at this time of year. Also, giving time off on a beautiful, sunny day builds company morale. Workers can finally get to that project that’s been sitting in the garage, head to the beach, or go on a weekend family road trip.

A summer hours work schedule benefits both employees and employers. The staff gets a better work-life balance, which makes them more engaged during work hours, and employers get more loyal and productive employees. With less stress, workers are less likely to fall ill, decreasing the company’s health plan costs. With nobody using electricity in the building on Fridays, the company may also save money on operation costs.

Most businesses start summer Fridays on Memorial Day and switch back to regular work hours after Labor Day. Aside from getting a longer weekend, the most appealing part of the shorter work week is the paid time off. The finance department doesn’t issue a pay cut or deduct hours from the employees’ allotted vacation time or sick days. Wondering how to make summer Fridays a reality for your organization? Read on to learn about the different types of work schedules and how to put them into place.

Instead of giving every employee the same Fridays off, stagger the Fridays that people take off. For example, half of the company would take the first Summer Friday off, the second half would take the following Friday off, and so on.

Summer Fridays | Friedman LLP

Different summer Friday schedules

There are many summer Friday schedules you may choose from, including these:

What are summer Fridays?

Summer Fridays are a flexible work schedule that some companies choose to implement during the summer months. The policy allows their staff to take Fridays off, typically spanning from memorial day to labor day. Depending on the company and the industry, how they may choose to implement a flexible summer work schedule may differ.

These policies are becoming more popular among companies in the U.S., but summer Fridays arent a great fit for all business models. Industries like food service, shipping, entertainment and retail usually experience more business during the end of the week. This means giving every Friday off to the staff might ultimately lower the overall profit and success of the company rather than improve it.

Benefits of offering summer Fridays to employees

More human resources representatives and managers in the US are advocating for summer Friday policies because of the extensive benefits they offer including these:

How to implement summer Fridays in your workplace

If youre considering implementing a summer Fridays policy at your company, follow these steps for a smooth execution:

1. Send out a survey to staff to gauge interest

Before putting in the time and effort to create and implement a plan for summer Fridays, its important to know that your staff wants them. Rather than assuming summer Fridays may make your staff happy, send out a survey or hold a meeting to ask them how they feel. In some workplaces, people may prefer to maintain their regular schedule during the summer months, especially if the summer Fridays policy you plan to implement requires extra work from Monday to Thursday.

2. Make a summer Fridays policy document available to all staff

When implementing a new policy in the workplace, its a good idea to create a document clearly outlining the policy. Make this document readily available to everyone, so if questions arise, they can refer to the policy document. Creating a coherent plan for the new system allows for a smoother transition.

3. Hold a meeting to go over the summer Fridays policy

Rather than sending the policy to everyone and expecting them to read through it, hold a meeting to discuss the new summer Fridays policy and build staff accountability for understanding the policy. A meeting also lets you answer questions staff may have about the new system.

4. Have a system for work accountability

Its likely that some people in your workplace may struggle to adapt to the new summer Fridays policy. Put a system in place to monitor your staff and ensure everyone is thriving, especially within the first few weeks of the new schedule. A summer Fridays policy should give your staff the opportunity to recharge and enjoy their summer, not stress them into overworking Monday through Thursday if they cant complete their work on time. Give your staff the support they need to successfully make the transition.

5. Consider summer Friday alternatives

If a full-day summer Fridays policy doesnt work for your business, you might look into alternatives. Offering half-days or every other Friday off can still help your staff to avoid burnout. You may also consider offering flexible hours other than just Fridays, if your staff prefers Mondays or Wednesdays off instead. Working remotely on Fridays might be a popular option, as it removes the commute but still allows staff to get their work done.

Summer Fridays policy sample

If youre thinking about creating a summer Fridays policy for your workplace, you can use this sample as inspiration to write your own:

Example: Summer Fridays Policy

Here at Hex Corp, we value our employees health and happiness, and because of that we offer the Summer Fridays Policy to all eligible employees. The summer Friday season begins this year on Memorial Day weekend, May 28th, 2021, and ends on September 6th, 2021, following Labor Day weekend.

We hope that by offering this flexible scheduling we may better support you in your health, happiness and work-life balance. Hex Corp operations slow by 20% or more during the summer months, so employees should be able to fulfill work duties from Monday to Thursday. The building and all accompanying facilities will be closed on Fridays during the summer Friday season. This means all doors will be locked at the end of the day on Thursday and will not be open again until Monday morning.

We will support you in remote-working on Fridays if you feel you need the extra day to satisfactorily complete your tasks for the week. If you have any concerns about completing your work during this time frame, reach out to your manager.

The summer Fridays policy is an employee privilege, and if the management team feels at any time that it is abused or is hindering performance, we reserve the right to revoke the policy and reinstate regular work hours. This policy covers summer Fridays only and does not affect your accrued paid time off (PTO). If you have any questions or concerns about this policy, reach out to your manager.

FAQ

What is a summer Friday policy?

Summer Fridays are a type of flexible scheduling that allows employees to either leave the office early or take the day off at the end of the week. As the name suggests, these reduced hours occur during the summer months and apply to Fridays only.

What is summer hours policy?

An alternative that benefits many companies is setting summer hours. The idea is simple: Employees opt to work an extra hour on Monday through Thursday in order to leave the office early on Friday afternoon. Employees get more time to enjoy their summers, while the same amount of work – or possibly more – gets done.

What percentage of companies offer summer Fridays?

With about 55% of American companies offering them in some capacity, it’s safe to say that Summer Fridays are now a popular perk.

What are some of the advantages & disadvantages of the summer Friday program for the employees for the employer?

Summer Fridays: 9 pros and cons
  • Pros.
  • Employees love them. …
  • Distance may not interrupt work. …
  • They can prevent burnout and boost productivity. …
  • It may make people more efficient. …
  • Cons.
  • They can send the wrong message. …
  • It may increase stress.

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