Strategy Meeting: What It Is and How To Hold One

Meetings focused on developing a better business strategy for your company are a great way to facilitate discussion. Conducting a strategy meeting enables you to set goals for the entire group at once because, in comparison to corporations, small-business owners have the benefit of working with a relatively small group of employees and managers. You should do well in the meeting as long as you try to keep it interesting and communicate information clearly.

Chris Miksen, a Pittsburgh resident, has been penning educational articles for online publications since 2007 on a variety of subjects. He currently owns and operates a vending business. Throughout his writing career, Miksen has produced a wide range of technical and business articles. He studied journalism at the Community College of Allegheny County.

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Advantages of holding strategy meetings

Strategy meetings are often high-level, long-term brainstorming and planning sessions. Some businesses spend an entire day or more planning for the future. While it might seem like a strategy meeting takes time away from urgent, deadline-driven tasks, these meetings actually offer a number of short- and long-term advantages:

What is a strategy meeting?

A strategy meeting is a discussion about how to use a company’s resources most efficiently to accomplish particular goals and objectives. Depending on what you want to achieve, there are many different ways you can use strategy. For businesses, common strategic approaches include:

Most business areas can benefit from applying strategy, or the process of deciding where to invest to achieve a specific goal. Understanding how strategy works can be an asset for your career trajectory because it’s likely that you’ll be asked to attend or even facilitate a strategy meeting as you advance in your career.

How to hold a strategy meeting

Use these steps to assist you if you are in charge of organizing a team, department, or organizational strategy meeting:

1. Choose attendees

Consider the goal of the strategy meeting. You might invite every employee to the meeting if it’s for your team or department. If it is for the entire company, you should probably limit attendance to team or department leaders rather than everyone. Make a list of attendees that is appropriate for your strategy’s goals.

2. Set a date

Any organizational calendars can be consulted to determine the best time to hold a meeting. Make sure your strategy meeting is held at a time when you have the most recent information pertinent to your discussion because strategy meetings frequently rely on data such as sales numbers, competitor earnings reports, and other valuable information.

3. Prep information

For each meeting participant, compile any pertinent information and write clear reports. You have two options: either distribute the report as the first item on the agenda at the meeting and have a group discussion of the information, or send this information in advance and ask each participant to review it independently.

4. Establish an agenda

Set an agenda for the meeting. To ensure the team moves forward, it can be useful to set time limits for each meeting stage because strategy meetings frequently involve a lot of brainstorming and conversation. A common strategy meeting agenda includes the following points:

5. Moderate and listen

As the meeting facilitator, it is primarily your responsibility to maintain the group’s focus, moderate discussion as necessary, and pay attention to the conversation. Allow plenty of room for brainstorming, talking, and problem-solving during the meeting.

6. Take notes

Ensure someone at the meeting takes thorough notes. Invite a particular person experienced in managing meeting minutes to handle this task ideally, but you can manage this task yourself if necessary.

7. Follow up

After the meeting is over, type up the meeting notes and minutes and give them to the attendees. Follow up with everyone involved, especially those who have specific action items to complete, to make sure the business is pursuing the goals and objectives decided upon during the strategy meeting.

Tips for an effective strategy meeting

Make use of the following advice to efficiently lead or take part in a strategy meeting:

FAQ

What is the aim of a strategy meeting?

1. Define a clear outcome for the meeting. …
2. Break the ice. …
3. Set clear expectations. …
4. Set ground rules for behavior. …
5. Identify potential challenges. …
6. Encourage full participation. …
7. Use visuals and brainstorming tools to communicate ideas.

Who is involved in a strategy meeting?

1. Ensure a timeline.
2. Automate data requests.
3. Use technology to standardize the format of your data. …
4. Allow visibility between meetings.
5. Make these strategy meetings the most crucial review meeting each month; don’t let the leadership skip meetings.

What is a strategy agenda?

In order to inform the following steps, participants can share as much information as possible during a strategy meeting or discussion. The meeting/discussion should be used to: decide on the course and timing of any criminal investigation in addition to exchanging information.