The Benefits of a Skill Matrix (With Examples)

What is a Skills Matrix? A skills matrix is a framework used to map employees’ skills and their levels. It’s a grid that contains information about available skill and their evaluation. It is used to manage, plan, and monitor existing and desired skills for a role, team, department, project, or an entire company.

Among other things, technology has facilitated increased team collaboration across locations, enabled businesses to hire remote workers, and allowed employees to choose to work independently because of the flexibility it provides. Even small and medium-sized businesses can now attract customers from around the world thanks to technology.

According to research, they can accomplish this by understanding each person’s distinct skills, skill sets, and abilities as well as the skills that person is most interested in using, and allocating work accordingly. Employees perform at their highest level when they are in jobs that allow them to combine their talent (the innate ability for excellence), skills (what they can do), and knowledge (what they know), according to the 2017 State of the American Workplace report by Gallup. Workers desire positions and employers that give them the opportunity to maximize their strengths. ”.

CVs capture only one aspect of a person’s skills and are a static list of a person’s formal educational and professional accomplishments. They are ineffective as a management tool for skills in the 21st century because, in contrast to their forebears, modern workers change over the course of their lives, picking up new interests and skills while letting go of old ones. CVs fail to capture these changes in real time. The modern workplace requires a more dynamic approach. Here’s an example. An accomplished financial analyst may have an MBA from a prestigious business school, which will be noted on their resume. However, the analyst might also be a very good learner who is incredibly curious about how things work. A conventional CV won’t tell us this about them. Similar to this, the analyst’s CV in the HR database is rarely updated after they are hired. Typically, workers only update their resumes when they intend to change jobs.

Similarly, while taco Fridays and ping pong tournaments are enjoyable and have their uses, experience has taught us that the best way to inspire and engage staff is to provide them with opportunities to advance both personally and professionally. This happens only with efficient skills management. However, despite the fact that many people and organizations have accepted the complexity and changing nature of the workplace, the way they view skills management, which is “the practice of understanding, developing, and deploying people and their skills,” has remained constant.

Making a Skills Matrix for your Team with Excel

Benefits of using a skill matrix

Making decisions about which employees to assign to specific project team roles can be made more objectively by using a skill matrix. A skill matrix can also assist you in identifying areas for training opportunities and highlighting employee strengths.

Employees gain perspective on their relative abilities as a part of a larger group, while managers gain from the organizational aspect of a skill matrix. Additionally, individual workers gain since they can pursue training and education that could be fulfilling and aid them in achieving their professional goals. When organizational goals are efficiently achieved because employees are utilizing their greatest strengths at work, the use of a skill matrix can benefit entire businesses.

Finally, consumers can gain from managers’ use of a skills matrix because they can get better goods and services when workers are given the opportunity to realize their full potential.

If you want to get the most out of using a skill matrix, you can periodically review the requirements and employee levels, either on a schedule or when a change in the task or project calls for it.

What is a skill matrix?

Business leaders can measure the skills of their staff within the context of the entire team by using a skill matrix. This type of diagram of employee strengths can give managers the knowledge they need to assign team members to particular tasks for a project. Additionally, it can assist workers by offering additional training or educational resources. Although skill matrices can be set up in a variety of ways, they are typically arranged as a grid with the names of the employees on one side and skills or characteristics on the other.

Example skills

The abilities and traits listed in a skill matrix will change depending on the requirements of the project team, the organization as a whole, and the quirks of each particular industry. Depending on the goals you’ve set, different relative levels will be given to these skills. However, it’s possible that your skill matrix will assess an employee’s proficiency in the following areas:

A skill matrix may also take into account a worker’s interests and adaptability. You might decide to put an employee in a customer service position with the proper mentorship available if customer service is identified as a challenge for them but they exhibit an interest in learning and a willingness to change. You may also consider an employee’s interests depending on the situation because a strong intrinsic motivator is a passion for a particular skill.

Skill matrix template

When creating a skill matrix, you could opt to use your preferred spreadsheet or table program. Alternately, you can modify the following template by including more rows and columns as needed:

Think about the standards you want to use for each skill and the terminology you’ll employ to describe them. Before listing the skill sets of your employees, you can either conduct a formal evaluation process or use a self-evaluation tool. It can be helpful to provide explicit criteria for every level of success for each particular category or criterion, whether you are evaluating your employees or they are conducting self-evaluations.

Example skill matrices

Here are some examples of skill matrices that make use of different skills measurements:

Example 1

In this sample skill matrix, George, Bob, Lupe, and Mary are evaluated in five skill categories that are pertinent to their work in an office environment.

Here, 1 denotes unfamiliarity, 2 indicates readiness for training, 3 indicates satisfactoriness, 4 indicates exceeding expectations, and 5 denotes mastery:

Example 2

Six employees—Frances, Linda, Tom, Kent, Frank, and Jen—are evaluated in this example skill matrix using only three skill categories related to their work in a restaurant. The manager has decided to only evaluate two skills because they are creating a schedule for both front- and back-of-house staff.

Here, 0 denotes lack of experience, 1 denotes some experience, and 2 denotes mastery:

Example 3

This sample skill matrix rates Marta, Greg, and Jane, three employees, on five skills related to their employment at a software company. This example uses two numbers to measure each employee’s current skill as well as their adaptability or interest in picking up new skills. For instance, a worker who was eager to change positions but had adequate skill in a particular category would display a 3/2.

For skills, 1 denotes unfamiliarity, 2 indicates readiness for training, 3 indicates satisfaction, 4 indicates exceeding expectations, and 5 denotes mastery. 0 indicates a lack of flexibility, 1 indicates a readiness to consider change, and 2 indicates a desire to change. Each score combination is represented by skill/interest in this example:


What is a skills matrix on a CV?

The following are the steps you can take to create a skills matrix for your team:
  1. Determine the skills needed to complete a project.
  2. Gauge each team member’s current level of skills.
  3. Rate each team member’s level of interest in a skill.
  4. Determine any skills that are required to be added using the data from the skills matrix.

Which are the following are skill level in skill level matrix?

A skills competency matrix is just a table that shows your skills and how competent you feel you are in each of those skills. Typically, you’ll list your most important skills in the first column and then attempt to quantify your skill level (also known as competency or proficiency) with a number in the second column.

What is employee competency matrix?

Following described are a few levels in the Skill Matrix:
  • Proficiency level 0. A worker with a level of zero in a skill is ineligible for work because they lack that skill.
  • Proficiency level 1. …
  • Proficiency level 2. …
  • Proficiency level 3. …
  • Proficiency level 4. …
  • Proficiency level 5. …
  • Interest. …
  • Team.

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