How To Write a Letter to a College Athletic Recruiter

Email templates are your only saving grace at this point. These templates not only save you time, but also help you recruit more effectively. Your template is what the recipient will see, even though you should also concentrate on proper DMARC setup, email deliverability, and other technical aspects.

Finding such high-quality recruiting emails is very difficult, especially with the abundance of resources available online. So, we’ve made the task easier for you. (You could also try making your own email template; you can even find some good email template builders online.)

The Best Recruiting Email Template

Why write an email to a college recruiter?

Recruiters for colleges frequently handle a lot of work and evaluate a lot of high school athletes. You can catch their attention and set yourself apart from other candidates by writing directly to a recruiter or coach. It might be advantageous to write a succinct letter that effectively explains your skills, accomplishments, and goals in order to get their attention.

What is college athletic recruiting?

College coaches and athletic departments use the process of college athletic recruiting to find talented high school athletes for their teams. They frequently start the recruiting process by compiling a list of prospective candidates through recruiting websites, recommendations from high school coaches, and athletic camps. After that, they can send recruits invitations to college athletic camps to determine their interest. They might conduct more in-depth interviews and tryouts if the candidates perform well. Finally, they can sign their best candidates to their teams and offer them scholarships.

How to write an email to college recruiters or coaches

When composing a letter to a college athletic recruiter or coach, you might take the following actions:

1. Do research

It might be helpful to look up the recruiters’ schools and athletic teams before you write your email. You can look up information about their roster, season records, championship wins, and coaching staff members. Knowing these specifics and mentioning them in your letter can demonstrate to recruiters that you are genuinely interested in their program and eager to learn more about it.

2. Write an informative subject line

Recruiters frequently read your email’s subject line first, so it can be crucial to craft one that will catch their attention. Think about using a subject line that contains details about you that a coach might find useful. You can list your graduation date, job title, educational institution, and any athletic statistics that demonstrate your value as a candidate. Make sure your subject line is succinct and informative so that the reader can quickly comprehend the information you provide.

3. Address the reader

You can start the email with a salutation after finishing the subject line by addressing the coach or recruiter. Think about beginning with “Dear,” then listing the coach or recruiter’s name. You can start the letter with “Dear Recruiter” or “To whom it may concern” if you don’t know the reader’s name. These salutations can help your email sound more professional.

4. Introduce yourself

You can start writing the letter’s body after the salutation. Think about starting with your name, title, institution you attend, and the year you graduated. Then, you can mention any professional or personal contacts you may have in their athletic department and explain how you learned about the team to the coach. It might be beneficial to mention why you would value the opportunity to play for their team.

5. Include important information

You might want to consider including the following details in the body of your email to a coach or recruiter:

6. Link to attachments

It may be helpful to include attachments in your email. You might think about including your schedules for games or tournaments, accolades, or videos of you participating in your sport. With the aid of these materials, your email will appear more credible, and you’ll have more chances to impress hiring managers with your skill set.

7. Conclude your message

You can add a few sentences to the end of your email once the body is complete. Consider expressing your appreciation to the coach or recruiter for their time and thought After that, you can inform them of your future plans. This might entail going to a college campus, making a call to follow up, or going to a training facility.

8. Edit your piece

After you’ve finished, you might find it helpful to proofread and edit your email to make sure you come across as professional. To identify and correct any grammatical or spelling errors in your email, you might think about using a writing or spelling tool. To make sure the email is clear and error-free, you can also read it aloud.

9. Follow up

You can contact the school again after sending your email to make sure they received it. Calling a member of the coaching staff to introduce yourself and make sure they received your email could be useful. If you want to speak with coaches, players, or recruiters in person, you can also think about going to the campus or going to a school sporting event.

Sample email to a college recruiter

To assist you in creating your own, here is an example email:

Subject: 2022 Pitcher 1300 SAT

Dear Coach Reynolds,

Scott Machado is my name, and I attend North Desert High School in Tucson, Arizona. I’ve been our team’s starting pitcher for two seasons now. Danny Fields, who currently plays second base for your team, encouraged me to get in touch with you.

I looked into a lot of schools, and Greenfield Falls University really impressed me. Both your baseball program and the academic offerings at the school are excellent and well-regarded. I think my abilities would be a benefit to your program, and I would be incredibly grateful for the opportunity to play for such a great team.

My team has won a state championship and went undefeated for two seasons while I have been at North Desert. Additionally, I previously held the record for our division’s fastest pitch for two consecutive seasons. If you’re interested in watching me play, I’ve included a video of last season’s state championship and a schedule of our upcoming games. I’ve also included my current coach’s and my own contact details at the bottom of this message in case you want to get in touch with either of us.

Thank you so much for your time and consideration. In the next two months, if it’s possible, I would love to visit the campus and meet your staff. I hope to hear from your department soon.


Scott Machado

Contact information:
Scott Machado
(555) 555-5555

Don Kipchek
Head Coach
North Desert High School
(555) 555-5555
[email protected]


How do I write a recruitment email?

How to write an email asking for a job vacancy
  1. Find the right recipient. Knowing who to send a job inquiry email to is the first step in sending one.
  2. Introduce yourself. Introduce yourself and state your intentions at the start of your email.
  3. Outline your experience and skills. …
  4. Politely ask for a meeting.

How do I email a recruiter template?

Request for additional details regarding (insert position name) in the subject line I want to thank you for considering me for the position (name of position), dear (recruiter’s name). I would really appreciate the chance to speak with you and learn more about this position.

How do you write a recruiting message?

Introduce yourself and the reason you are reaching out at the beginning of your message. Include what about this applicant stood out to you, how you believe they can thrive at your company, and why you believe your company is the best place for them to start their career.

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