sample interview questions for hr assistant

HR Assistant Interview Questions:
  • How do you handle completing multiple tasks under tight deadlines? …
  • How do you manage conflict between employees? …
  • What methods do you use when following instructions? …
  • How has your knowledge of labor law improved your work? …
  • How do you maintain the calendars of the HR management team?

What kind of information should be included in an employee handbook?

Human resource teams are responsible for developing and issuing employee handbooks, and the interviewer likely wants to know how you provide important information, policies and procedures within a central document. Use your answer to highlight your collaboration and communication skills by giving examples of how you assisted the development of a handbook or similar HR documents.

Example: “In my last job, I helped my HR manager develop and maintain our employee handbook. The most important information I learned about that should always be available to employees included company policies and regulations, employer and employee expectations, employee rights and the companys legal obligations to staff. We went a step further and included a Resources page within the handbook that provided government and human resource websites, contact information and procedures for communicating with the HR department.”

How do you stay up to date on current laws and regulations?

Since the HR department relies heavily on complying with labor and employee laws, the interviewer wants to ensure that you take appropriate steps to stay up to date on the most current policies. If you complete annual HR training, attend regular conferences or participate in another method of keeping your knowledge of regulations current, share these examples with the interviewer. This shows that you understand what is expected of you as an HR assistant regarding policy compliance.

Example: “In my last job, whenever there was an update to local and state policies or new legislation, my HR team attended briefings so we could learn about the changes. Along with these procedures, we also attended annual professional development training to keep our HR certifications current.”

General questions

At the beginning of your interview, you can expect the interviewer to start the discussion with some common questions to get to know you, including:

6 HR Assistant Interview Questions and Answers

What methods do you use to maintain and uphold confidentiality?

HR assistants maintain sensitive files regarding visa and social security documentation, salary information and even banking information for direct deposits. They must quickly learn who has security clearance to access employees’ personal data. Does the applicant shred paperwork after it has been scanned into the computer? Identify the steps that the candidate takes to ensure that unauthorized individuals do not have access to employee files. What to look for in an answer:

  • Experience handling sensitive files
  • Ethical decision-making skills
  • Understands the importance of employee confidentiality

How would you stay motivated while performing repetitive clerical tasks?

HR assistants typically perform the same duties every day, such as filing paperwork and assisting staff with general administrative questions. The ideal candidate will find ways to stay motivated while performing clerical tasks that can seem repetitive. The applicant’s response should allow you to gauge how much they enjoy office work as well as how they aim to improve their efficiency despite performing the same tasks each day. What to look for in an answer:

  • Self-motivation
  • Experience performing hands-on clerical tasks
  • Understanding of the importance of time management and efficiency

As an HR assistant, what experience do you have managing multiple calendars?

In addition to managing their personal work schedule, an HR assistant will likely need to access multiple calendars throughout the company, such as when scheduling job interviews for people across several departments. The ideal applicant will have experience working with the schedules of multiple employees and office spaces to ensure that there is never a conflict when they set up a meeting. What to look for in an answer:

  • Confidence in oneself
  • Experience coordinating appointments and accessing multiple calendars
  • Excellent communication skills

How would you handle a situation in which employees consistently turned in their time sheets late?

HR assistants must stay on top of the payroll, which sometimes requires having time sheets turned in promptly each week. The candidate’s answer will allow you to gauge how well they handle stressful situations and solve problems. It can also show their ability to communicate with employees. What to look for in an answer:

  • Demonstrates interpersonal skills
  • Ability to handle stressful situations
  • Experience creating incentives to motivate employees to submit paperwork promptly

Do you have experience helping other HR professionals hire and onboard new employees? Can you provide me with an example?

HR assistants are responsible for helping onboarding specialists and HR managers to evaluate job candidates, make hiring decisions and welcome new employees to the company. This question allows interviewers to gauge a candidate’s level of experience in a key area of human resources. It also helps interviewers determine whether a candidate could contribute to successful hiring procedures.

A candidate’s answer should emphasize:

  • Knowledge of onboarding procedures
  • Ability to perform a supportive role
  • Personability and teamwork

Here is one example of a quality candidate answer:

Can you tell me about your experience with human resource management systems?

Human resource management systems (HRIS) are used in HR departments to ensure that the team can efficiently manage and retrieve necessary information. Any HR assistant who assists managers and staff should be able to navigate this software. The candidate’s response should allow you to understand what programs they are familiar with and their proficiency level in each program. What to look for in an answer:

  • Level of expertise with specific human resource management systems
  • Examples of situations when the applicant has used these systems
  • Critical-thinking skills

FAQ

Why should we hire you as HR assistant?

I’m just looking for a good opportunity to prove my talent and skills. I can bring success to your company. In addition, I am hard working, an amazing team player and loyal. This is why I think I make a good choice for this role.”

What are the qualities of a good HR assistant?

Top 10 Interview Questions and Best Answers
  • Tell Me About Yourself. …
  • Why Are You the Best Person for the Job? …
  • Why Do You Want This Job? …
  • How Has Your Experience Prepared You for This Role? …
  • Why Are You Leaving (or Have Left) Your Job? …
  • What Is Your Greatest Strength? …
  • What Is Your Greatest Weakness?

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