Remote Work Policy Template (With Definition and Example)

What is a Remote Work Policy And How Can You Implement It?

Remote work policy template

You can use the following sample to draft your own remote work policy:

The purpose of this document is to set forth the terms and conditions for workers who conduct their business remotely from one of our [offices, buildings, floors, etc.]. ]. All requests for remote work must be approved in advance by [supervisor, manager, human resources, etc. ]. This remote work policy will be in place until [determined end date or policy review]

Application This remote work policy only affects [full-time employees, eligible part-time employees, employees not in their training period, etc.] ].

[Company name] requires qualified employees to work remotely on a [temporary or permanent] basis. Qualifications Employees may work anywhere, in any city or state, but only with the approval of their immediate family, etc. ]. Positions that qualify for flexible work schedules must satisfy the following requirements:

The following positions are ineligible for remote work: [list of ineligible positions]. Eligible employees who satisfy all requirements may submit a request for approval of remote work (outline the steps in the approval process).

Work expectations
[Company name] expects employees that work remotely to:

Team members and managers are expected to collaborate [daily, weekly, or monthly via virtual meetings, email, or another form of communication].

[List of provided equipment and supplies] that are necessary for remote employees’ job duties will be provided by [Company name]. We anticipate staff members to only use [company name]-issued tools and supplies for work-related purposes.

Technical support[Company name] provides [specific level of technical support]. Remote workers should [submit an IT ticket, contact technical support, etc.] if they run into technical issues with any provided hardware, software, or other items. ].

Workplace rules Remote workers should keep their workspaces free of potential hazards. In order to promote remote workers’ health and safety, we advise them to:

Security and confidentialityRemote workers must take the necessary precautions and measures to ensure the protection of company data, confidential information, and assets. Employees must:

Travel requirements Certain remote workers are anticipated to attend [company meetings or events] in person by [Company name]. Travel expenses will be reimbursed by [Company name] in accordance with its established travel policies.

No matter where an employee is physically located, their base pay will not change. Based on established company policies and routine performance reviews, remote employees are qualified for merit-based raises, promotions, or bonuses.

Financial allotments may change if an employee moves during their remote work period to account for [local cost of living, employee location, etc. ].

ConsequencesA remote work agreement may be terminated, performance improvement plans may be terminated, an employee’s employment may be terminated, etc., if a remote worker fails to meet established work requirements or is unable to follow company policies while working remotely. ].

What is a remote work policy template?

A template for a remote work policy outlines how your company should set up expectations and conditions for remote workers. You can quickly create or modify your company’s remote work policies by creating a template. By doing so, it will be possible to create these work policies more quickly and implement them more quickly. Consider including the following in your template for a remote work policy:

Remote work policy example

Here is an example of a completed remote work policy:

GoalThis document outlines the terms and conditions for workers who use locations other than our San Francisco, California office building. The manager and Human Resources must approve any requests for remote work in advance. This policy on remote work will be in place until April 1, 2022, or until changed business requirements.

ScopeOnly full-time and part-time employees who are outside of their established 90-day training period are subject to this remote work policy.

QualificationsSmith Industries has a temporary remote work requirement for qualified employees. As long as they have access to the necessary tools and supplies, employees can work anywhere.

Positions that qualify for flexible work schedules must satisfy the following requirements:

The following occupations are ineligible for remote work: production staff, maintenance staff, and IT technicians.

Eligible workers who satisfy all requirements must speak with their manager, fill out a remote work request form, and submit it to both their manager and Human Resources for approval.

Work expectations
Smith Industries expects employees that work remotely to:

Smith Industries anticipates that team members and managers will communicate via email or virtual meetings on a weekly basis.

Smith Industries will give remote workers the tools they need to do their jobs, including a company laptop, phone, printer, and paper. We anticipate that staff members will only use the tools and supplies provided by Smith Industries for work-related purposes.

Technical assistance is available from Smith Industries between the hours of 7 am and 4 pm during regular business hours. Remote workers should submit an IT ticket and notify their manager of any technical issues they encounter with any provided tools, software, or other supplies.

Workplace rules Remote workers should keep their workspaces free of potential hazards. In order to promote remote workers’ health and safety, we advise them to:

Security and confidentialityRemote workers must take the necessary precautions and measures to ensure the protection of company data, confidential information, and assets. Employees must:

Travel requirementsSmith Industries expects some remote workers to make it in person to annual company events. Travel expenses will be reimbursed by Smith Industries in accordance with established travel policies.

No matter where an employee is physically located, their base pay will not change. Based on established company policies and routine performance reviews, remote employees are qualified for merit-based raises, promotions, or bonuses.

Financial allocations may change if an employee moves during their remote work period to reflect the local cost of living there.

ConsequencesThis remote work agreement may be terminated, an employee improvement plan may be implemented, or an employee’s employment may be terminated if the employee is unable to comply with established work requirements or company policies while working remotely.

FAQ

What should be included in a remote work policy?

The remote work policy outlines what’s expected when working remotely. It should cover every facet of remote work in depth. This covers deadlines, legal obligations, and cybersecurity requirements. Even though it might seem difficult, it won’t be with the right advice!

How do I create a remote work policy template?

What to include in your remote work policy
  1. Purpose and scope. …
  2. Eligible positions and employees. …
  3. Remote work expectations. …
  4. Legal considerations for hourly remote employees. …
  5. Remote tools, equipment and supplies. …
  6. Technical support options. …
  7. Guidelines for setting up employee work environments. …
  8. Security and confidentiality rules.

How do you announce a remote work policy?

How to convert your work culture to introduce a remote working policy
  1. Creating a remote work culture.
  2. Intelligent collaboration.
  3. Creating a culture of online collaboration, not loneliness.
  4. Don’t lose the human touch.

What are the rules of remote work?

Here are 10 remote work rules to follow that will help you be a better remote worker:
  • Elevate your communication game. …
  • Create a dedicated workspace. …
  • Set a schedule and stick to it. …
  • Focus on your peak hours. …
  • Identify your weaknesses. …
  • Dress for success. …
  • Don’t be a loner. …
  • Remember to take breaks.

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