How To Write a Rejection Letter Before an Interview (With an Example and Tips)

Thank you for your interest in [organization’s name] and the [name of position] role for which you applied. We’ve reviewed your qualifications, and due to [reasoning], we have selected other candidates for further consideration. The hiring committee appreciates your application and the time you invested in it.

Before the pandemic, every corporate job attracted about 250 applicants. Four to six of those would advance to the final interview, and only one would be offered the position. In a post-pandemic world, there are over 12. 6 million unemployed people in the United States alone. That means the number of applicants is even higher. So are the rejections that go with them.

Now, more than ever, it’s essential to be kind. Before responding to any applicant, regardless of their stage, do a self-check. Here is a checklist you can use to review your responses, create templates that are most effective for your business, and make candidates feel valued even after being rejected.

How to Respond to a REJECTION Email | Internship & Job Search Tip

Why should you write a rejection letter to an employee before an interview?

When you send applicants a rejection letter, you are:

What is a pre-interview rejection letter?

Rejection letters, also known as no interviews, applicant rejection letters, or pre-interview rejection letters, are letters or emails that inform applicants that their applications did not make the shortlist for a position that is open in your company. Anyone who isn’t moving on to the next stage of the hiring process should receive a letter of rejection. You can specify in your rejection letter whether these applicants were disqualified from consideration or whether other candidates were simply more qualified for the position.

Tips for writing a candidate rejection letter before an interview

Follow these helpful tips while crafting your pre-interview rejection letter:

How to write a pre-interview rejection letter

To write a strong rejection letter before an interview, follow these steps:

1. Decide on the delivery method

Depending on your organization’s preference, you can mail or email a no interview rejection letter. Most businesses send rejection emails because the majority of applications are now submitted online. Additionally, by cutting delivery time down, you can contact applicants more quickly.

2. Format the rejection letter

You should enclose a letterhead with the organization’s address in the top right corner if you’re mailing a rejection letter. The current date should then be written after skipping a line, followed by the applicant’s name and address after skipping a third line. These steps are unnecessary for a rejection email. Instead, you should create a succinct subject line that includes the recipient’s name and the email’s purpose.

No matter the delivery method, a rejection letter’s formatting is the same after including these fundamental information. You should include key features, like:

3. Keep it clear and concise

Candidates should be given a brief update on the status of their application in rejection letters. In addition to respecting their time, this also offers clarity by avoiding any elaborate and potentially perplexing explanations.

4. Remain professional and kind

Even though it conveys a negative message, a well-written rejection letter ought to leave candidates feeling valued and respected. This can ensure that candidates continue to have admiration and respect for the business, and it motivates them to pursue additional employment opportunities there.

Pre-interview rejection letter template

Here is a sample rejection letter before an interview that you can adapt as needed:

[Organizations name]
[Organizations address]

[Date]

[Applicants name]
[Applicants address]

Dear [applicants name],

We appreciate your interest in [organization name] and the [position name] position that you applied for. Your qualifications have been reviewed, and for [reason], we have chosen other candidates for further consideration.

The selection committee values your application and the effort you put into it. We invite you to submit applications for any future positions with our company for which you are qualified.

Good luck with your future endeavors.

Sincerely,
[Your name]
[Your role]

Pre-interview rejection email template

You can use the following model to help you write your own pre-interview rejection email:

Subject: Vacancy for [job title]

Dear [applicants name],

We appreciate your interest in [organization name] and the [position name] position that you applied for. Your qualifications have been reviewed, and for [reason], we have chosen other candidates for further consideration.

The selection committee values your application and the effort you put into it. We invite you to submit applications for any future positions with our company for which you are qualified.

Good luck with your future endeavors.

Sincerely,
[Your name]
[Your role]

Example of a pre-interview rejection letter

Heres a sample rejection letter for no interview:

ADsolutely Fabulous
5678 Main St.
Tampa, FL 33605

May 14, 2021

Katrina Dunning
1234 E 7th Ave.
Philadelphia, PA 19019

Dear Katrina,

We value your interest in working as an account executive for ADsolutely Fabulous. After considering your qualifications and your lack of experience, the hiring committee has decided to move forward with other candidates.

I appreciate your application and the time you put into it. We hope you will keep applying for jobs with our company in the future.

Thank you again and good luck with your job search.

On behalf of the selection committee,
Elle Rodriguez
Director of human resources

Example of a pre-interview rejection email

An effective rejection email for a job interview is shown here:

Subject: Vacancy for Copywriter Position

Dear Edward,

At MultiMedia Productions, we value your interest in our open copywriter position. After reviewing your credentials, the hiring committee decided to move on to candidates with more expertise in the field.

I appreciate your application and the time you put into it. We hope that as your skills develop, you’ll keep applying for jobs with our company in the future.

Thank you again and good luck with your job search.

Sincerely, Thomas Braun
Director of human resources

FAQ

How do you write a rejection email before an interview?

Thank you so much for inviting me to an interview with Company Name and for considering me for the position of Job Title. I would like to, however, revoke my application for this position. Thank you so much for taking the time to examine my application. Again, thank you for your consideration.

How do you politely reject a job application?

Thank you for your interest in joining the [company name] team, [first name] We wanted to let you know that despite the high level of competition in your resume and cover letter, our hiring team did not choose your application for further consideration.

How do I decline an interview after accepting another offer?

Thank you for taking the time to speak with our team about the [role title] position at [company name], [candidate name]. Learning more about your abilities and achievements was a pleasure. Unfortunately, our team did not select you for further consideration.

Related Posts

Leave a Reply

Your email address will not be published. Required fields are marked *