Ace Your Registration Specialist Interview: The Ultimate Guide

Your job as a patient access representative makes you the first and often the last person your patients talk to when they come into your facility.

Your job is two-pronged: the patient-facing side and the administrative side. No matter what type of medical facility you are serving—small doctor’s office, nursing care facility, hospital, etc. —you will need to show that you are friendly and caring, and you will also need to have good communication, listening, and office management skills.

You can show them you have the right personality for the job and the skills, knowledge, and experience on the interview.

Due to the nature of this role, you will see a lot of behavioral and situational interview questions. The employer wants to know how you’ll handle the things that will come up in this job.

How to Prepare for a Patient Access Representative Interview

As the Candidate:

• Come up with examples of previous responsibilities. It’s important to know what you were responsible for in the past and use that information in your answers to show how experienced you are. You might be in charge of using the MedTech scheduling module to make appointments for all outpatient services and the EMR software to keep track of patient records and files.
• Highlight your skills. In your answers, you should talk about the skills you use every day. Communication skills, medical terminology knowledge, and customer service skills are some of the skills that are needed by most people.
• Reread the job description. Reading the job description again will help you understand better what skills and qualifications are needed for the job. Also, this will help you think of examples from your own life.

As the Interviewer:

• Create your list of questions. Make a list of questions that are specific to the job. There should be a mix of technical, situational, and behavioral questions in your questions. You can learn more about a candidate’s thoughts and actions by asking them behavioral questions about being a patient access representative.
• Structure the interview. Be sure that you have a structure for the interview. This helps make sure that no time is wasted on talking about things that aren’t related or taking time away from the scheduled interview time.
• Set expectations. It is important to talk about the job’s duties and responsibilities during the interview. It’s also important to be honest with the candidate about what you expect from them.

20 Patient Access Representative Interview Questions and Answers

• Tell me about yourself. This is a common interview question that is often used to break the ice. This is asked to get to know you better. Make sure your answer shows off the skills and experience that are important for the job. Example Answer: I’m very organized and pay close attention to details. I love helping people get the care they need. I’ve worked in healthcare for eight years, with the last three years focusing on patient access and registration. In my previous job, I learned how to verify insurance and get pre-approval, set up appointments for patients, and handle their financial obligations. I’m also good at using electronic health record systems to make sure that patient information is entered correctly.
• The person interviewing you will ask, “Why should we hire you?” to find out why you think you are the best person for the job. Make sure to talk about your experience, skills, and what makes you different from the other applicants. Example Answer: I think you should hire me because I’m the best person for the job based on my skills and experience. Because I’ve worked in patient registration, access, and financial counseling, I’m sure I can help you reach your goal of making sure patients can get the care they need. I’m also focused on giving great care to patients and great customer service. I can be a great active listener because I have good communication skills. This also helps me build stronger relationships with patients and their families.
• When someone asks, “Where do you see yourself in five years?” they want to know your long-term goals and how their company fits into them. Your answer should show that you care about the field and want to get better as a professional. In five years, I see myself still working in patient access like I do now. I’m going to take on more leadership roles and learn more about how to help patients. To do this, I’m going to get more training and certifications. I’m also excited about the chance to help the organization grow and be successful.
• How do you deal with patients who are upset and angry? It’s a fact. Some of the people you treat won’t be nice or happy. One part of your job as a patient access representative is to deal with patients who are rude or angry. The interviewer wants to know what you’ll do in this case. Plus, they want to know that you can handle it yourself and not always need a boss to help you. Keep calm. That’s the most important thing to remember. It’s important for me to be aware of my body language and voice tone so I don’t make things worse by accident. When a patient is upset or angry, I give them my full attention, show that I understand, and am ready to listen to help calm the situation down. And I do everything I can to help them solve their problem.
• You may also be asked, “Why do you want to work here?” to see how much you know about the company. Your answer should show that you understand the organization’s mission and values. You should also show how your values match up with those of the company. Example Answer: I want to work here because the company puts a lot of emphasis on patient access and making sure they get the care they need quickly. I also like how you focus on technology and new ideas, especially when it comes to electronic health records.
• Could you explain how to check in? You are the first person patients see when they come into your office or facility. To welcome new patients and get them checked in, it’s your job. Each organization will have its own way of checking patients in, but there are some steps that are always done the same way. After greeting the patient and getting them to sign in, I would get the necessary forms and check their insurance information. I will also get permission for billing codes if I need to. After the patient has filled out all of their paperwork, I will make sure that everything is correct.
• As a patient access representative, it’s part of your job to post and reconcile insurance payments. How do you handle medical claims that are denied or not paid? You will have to look into your outstanding accounts for wrong payments, rejections, or other problems. There are two ways to answer this question: simply or with a story from your own life. Example answer: The first thing that needs to be done with rejected or unpaid claims is to find out why they haven’t been paid. If it is wrong, I would make the necessary changes and send the claim again. If the claim was denied or not paid for some other reason, I would get in touch with the right person to figure out what to do next.
• This is a common question because everyone has strengths and weaknesses. In your answer, you should focus on one or two strengths that are relevant to the job. The weakness you choose should have information on how you plan to fix it. As an example, my biggest strengths would be being able to give great customer service and talk to patients clearly. I know how to be kind and understanding with patients while still being very accurate and paying close attention to every detail. I often take on too much at once, which is my weakness. I sometimes have trouble setting priorities and keeping track of my time. I have started to use time management techniques and strategies to help me get better at this. I do this by setting priorities for my daily tasks and breaking down bigger projects into smaller tasks that I can handle.
• What do you think a patient access representative’s duties are? Your boss wants to make sure you know what’s expected of you and are able to adapt to different situations. The tasks you are given aren’t always the only ones you will have to do. You should read the job description to get ready for this question and others. Answer: As a patient access representative, I’m often the first person the patient talks to when they come into the office, and sometimes the last. As we greet and help patients, we should give great customer service. It is our job to get the information we need about patients, keep paper and digital medical records up to date, deal with patient concerns, answer questions in person and over the phone, process payments, and give insurance companies information.
• The tasks associated with this role can become repetitive. How will you stay motivated? This is an administrative position. And, as with most administrative positions, it can get repetitive. When you do the same things over and over, it can be hard to stay motivated and keep up morale. So, your boss might be worried about how motivated, productive, and friendly you’ll be during work hours. Answer: The duties and tasks that come with this job may seem like they are done over and over, but the job itself is not. Every patient I see is different, and sometimes they present a challenge. Overall, I try to remember why I’m doing this. I want to help people, and this job lets me do that, even though it can get boring at times.
• The patient is stressed and is having trouble understanding and doing what you say. How are you going to help them? You need to know what to do whether there is a language barrier or the patient is just too stressed out to understand what you’re saying. Example answer: It’s important to remain calm. If you get angry or ignore the patient, it will only make them more upset. I will give the instructions again and again as needed, changing the way I talk if the patient is having trouble understanding or helping if needed.
• A lot of time is spent at a desk and in front of a screen at this job. In this case, this is an administrative job. How will you deal with the strain on our eyes and bodies? Because of this, you’ll spend a lot of time at your desk and on your computer. It can put a lot of stress on your body. The boss wants to know that you are taking care of this and that you have healthy, work-friendly ways to deal with it. Answer: To protect my eyes, I turn down the screen’s brightness and wear glasses that block blue light. Both have helped me avoid eye strain and fatigue. It goes up and down a lot when they bring patients back, but most of them are still sitting down. I try to stand up and stretch whenever I can. I also think it’s good to stay active during breaks and free time.
• Three people are waiting at your desk when a young man walks in and looks lost. What will you do? One of our jobs might be to decide the order of care. This is more important for people who work in hospitals or emergency rooms. The boss wants to know that you understand this need and can meet it well. You can either list the steps you would take or connect this to a personal experience and give an example. If someone clearly needed help right away came in, I would tell those who were already waiting to line up and give me a moment. When I got to the young man, I would ask him specific questions to find out what he needed and how to move forward. I would then quickly check them in.
• How come patient access representatives are important to a hospital? This is another test to see if you know what your job is in the company. Answer example: People who work in patient access make the whole practice run more smoothly. We make it easier for patients to come in, make sure accounts are paid and not left unpaid, and do a lot of administrative work. Our job keeps the office running smoothly so that the doctors and nurses can focus on taking care of patients.
• How do you follow HIPAA rules when dealing with patient information? If you work in the medical field, you need to know HIPAA rules and procedures. It is your responsibility to make sure you are following company rules and government rules. As an example, I always make sure that new patients fill out the HIPAA form and that returning patients make sure that the information on the form is still correct. When I’m with a patient in person, I never talk about their information where other people can hear, and I keep their paperwork out of sight. I always check patient information against the HIPAA form when I talk to someone other than the patient on the phone.
• What do you think are the most important skills for a patient access representative? There are a lot of skills that a good patient access representative should have. This question is meant to find out how you feel about this role. What do YOU think are the most important skills? For this job, it’s clear that organizational and other administrative skills are very important. Nevertheless, your main duty will be to talk to other people, like your patients, coworkers, and insurance reps. Answer: I think the most important skills for a patient access representative to have are the ability to talk and listen well. A big part of this job is entering data, but the office would fall apart if staff couldn’t talk to patients clearly and quickly. Without it, we couldn’t confirm any patient information, answer any questions from patients, or check billing codes. It would make a lot of patients unhappy and cause claims to be denied or not paid.
• For this job, you’ll have to enter information about patients into computer databases. How fast can you type? Every day I have to do a lot of paperwork and enter data. Many things will remain unfinished if you can’t type faster than a sloth with one finger on each hand. The interviewer may also ask about your accuracy. If they don’t, you’ll want to mention it anyway. No matter how fast you can type (WPM), it’s not helpful if you can only type correctly 80% of the time. Example answer: 20% I can type 20%75% of words per minute with an average accuracy of 2098% I have a certificate to confirm.
• When did you have a problem with a patient not being able to understand you? How did you handle it? This is another problem you will have to deal with. Some of your patients might not speak the same language as you. There may be some bilingual employees in offices and facilities in places with lots of people of a certain race, but they may not always be available. You’ll need to know how to talk to your patients even if they don’t speak the same language. Answer example: XYZ Medical was one of our patients who could only speak Mandarin. Most of the time, she would bring her daughter with her, who could translate for us. During this particular visit, though, she was alone. Our staff spoke English and Spanish, but no one spoke Mandarin. Though it might be annoying, it’s important to stay calm and polite. I tried to talk to you as clearly and slowly as possible, using simple language and body language, but we’re still not getting anywhere. It occurred to me that one of my coworkers had a translator app on her phone from a recent trip to another country. We could talk to each other on the app and fill out the forms together.
• Are you used to working long hours in a busy place? If you work in a busy hospital or practice, you need to be able to handle the hours you’ll be working there. Saying no would exclude you from candidacy. Still, be honest with your response. Example answer: Absolutely. As I’ve grown used to the long hours that come with this job, I’m very good at working in busy places. I used to work in a busy restaurant before I became a patient access representative, so I’m used to being in a place like this.
• What’s the difference between copays, deductibles, and coinsurance? It’s your job to get insurance information, calculate copays and coinsurance, and send billing information to insurance companies. You need to know how things usually work and what words to use. A patient pays a set amount at the time of their visit. This is called a copay. People with health insurance have to pay a certain amount each year before their insurance company starts to pay. This is called the deductible. After the deductible is met, the patient will pay coinsurance to help cover the cost of care. Coinsurance is the amount of the cost that the patient pays instead of the insurance company, like 70% of the cost.

Registrar Interview Questions

What does a registration Specialist do?

Registration Specialists work in healthcare units and are responsible for collecting patient information, assigning beds, doing data entry work, managing admission and discharges, adhering to hospital rules, and asking patients to sign hospital forms.

What is a registration Specialist resume example?

A registration specialist resume example shows how listening skills is used in the workplace: “communicated with privately paying patients about service charges and aided patients with payment arrangements. ” Patience. For certain registration specialist responsibilities to be completed, the job requires competence in “patience.”

What is a registration interview?

The last job I had in this general area of London turned out to be a pyramid scheme so I don’t want to accept something absolutely rubbish when I’m excited about getting a job. Registration interview is where they take all your details and see if you’re worth keeping on their books. It’s an interview for an interview.

What questions should a hospital registrar ask?

General interview questions may address your work ethic and communication style or require a summary of your work so far as a hospital registrar. Employers may also ask about your hobbies and interests to better understand you as an individual. Below are some possible general hospital registrar interview questions: