How To Create a New Hire Announcement

To write a new employee announcement you should include information about the employee including their name, the title of the role they’ll be doing, when they’ll be starting, what work they’ll be doing, where they will be located, what team they’ll be working with, information about their professional and educational …

The Springs Living New Employee Announcement

How to create a new employee announcement

An introduction to a new employee should be no longer than one page, with a letter-like format to make it quick and simple to read. You have a number of options for distributing this memo, including a physical memo, a newsletter, an email, or an internal messaging system that your business frequently employs.

This kind of information is frequently sent via email because it allows staff to speak with your new hire right away. Include the new employee as a recipient of the email blast to ensure the greatest chance of success.

Here are some actions you can take to create an email announcing a new hire:

Get in touch with the new hire to request a photo and find out their preferred pronouns before you write your new hire announcement. Building a respectful and inclusive workplace culture begins with being aware of how your new hire prefers to be addressed. Make a second announcement of the employee’s arrival in person if at all possible. This may be at the next company-wide meeting, for example.

Why is a new employee announcement important?

One of the most important steps in the onboarding process is to announce the arrival of new employees. This straightforward action contributes to a supportive and professional environment by providing team members with crucial information. Making the newly hired employee feel special and welcome by sending an email announcement or posting about the new hire on an internal website will also let the other employees know about their new coworker. This information enables the staff to get to know the team’s newest member and learn more about their background.

New employee announcement template

You can use this sample as a template when creating a new hire announcement:

Hello team, I’m happy to inform you that [employee full name] will be joining [company name] on [include start date if necessary] as a [position title] in [department]. [First name of employee] joins us with [years of experience] and comes from [include most recent employment if applicable]. [Employees personal pronoun] graduated from [school name or names]. [Employee name] is especially talented in [skill or interest]. [Include accolade if applicable. ] [Include a personal detail or fun fact. Please extend a warm [company] welcome to [employee name] and, if appropriate, describe how to arrange a face-to-face meeting. ].

[New employee picture]

Warm regards,

[Your name]
[Your department]

New employee announcement examples

Read through these five examples of new hire announcements for more information:

1. New auditor

I’m happy to inform you all that Kendall Owens will be working for USA Global as an auditor in the accounting division. Kendall has four years of experience and joins us from Pexmon Enterprises. She graduated from Drexel University in 2015 with honors. She is especially talented in financial controls auditing. She enjoys jogging with her greyhound Bowey when she’s not crunching numbers. Please be on hand at noon today to greet Kendall as she visits USA Global during her company tour.

Warm regards,

Vanessa Arness
Human Resources

2. New Social media manager

Hello team, I’m happy to inform you that on Monday, January 11, Micah Jones will start working for Blue Ribbon as a social media manager in the marketing division. Micah joins us with 12 years of experience as a consultant for a significant social media platform. Micah graduated from Bard College. They have won a prize for ingenuity and are especially talented at campaign design. Micah is also a passionate oil painter. Please send Micah a heartfelt Blue Ribbon welcome by replying to this email with your greeting.


David Archer
Human Resources

3. New senior analyst

Hello team, I’m happy to inform you that starting on Monday, February 1st, Rachel Martinez will join Capital House Financial as a senior analyst in the finance division. Rachel has six years of experience and joins us from American Traders. Rachel graduated from New York University. She recently appeared in Forbes’ list of the 30 under 30 because of her exceptional talent for forecasting stock market trends. When not keeping up with the S&P 500, Rachel enjoys creating 3D puzzles. The Capital House Financial team would like to extend a warm welcome to Rachel Martinez. Please introduce yourself at our company-wide meeting on Tuesday, February 2 at 3pm.

Warm regards,

Kieran Pearce
Human Resources

4. New client acquisition executive

Greetings, team! I’m pleased to share that Andrew Stevens will be joining Posh Puppy as a client acquisition executive in the sales division. Andrew, who has five years of experience, joins us from Tail Waggers. Andrew graduated from Ohio State University with a bachelor’s degree and an MBA from Indiana University. He is especially talented in maintaining client relationships. The third floor of the building is where Andrew’s office is located. Andrew has visited nine different countries. Please pay him a visit this week and wish him a happy Posh Puppy birthday!


Cynthia Smith
Human Resources

5. New recruiter

Hello team, I’m happy to inform you that beginning on Monday, December 14th, Susan Wilson will begin working for Hope Horizons as a recruiter in the human resources division. Susan has two years of experience and joins us from Clear Cable. She holds a communications degree from Monmouth University and specializes in talent sourcing and talent matching. Susan enjoys creating crafts with her two daughters when she’s not working. Please welcome her to Hope Horizons and leave her a message on our internal messaging platform.

Warm regards,

Hagar Carr
Human Resources


How do you announce a new team member?

Dear [department name] team, I’m happy to inform you that [new employee] will join [school/unit/department name] as [job title]. On [day, month, year], [new employee] will start working for us, and she will be reporting to me.

What to say when introducing new hires?

Briefly introduce your new employee, mentioning their job title, when they start, and the tasks they will be performing in this email. g. a specific project) and what their background is. When your new employee arrives, this kind of information will work well as an icebreaker to start conversations.

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