How To Write an Interview Thank-You Email: Tips and Example

It’s surprising how many job candidates don’t bother to send a thank-you note, because it really does make a positive impression on employers. It’s a simple step to take, and it can separate you from equally qualified candidates who don’t send a email after an interview. And yes, you should send a message after a video interview just as you would an in-person meeting.

How to Write a Thank You Email After the Interview & WOW Them!

How to write an interview thank-you email

Follow these steps to write a detailed interview thank-you email that will make a positive impression on the hiring manager.

1. Use a clear subject line

Make sure your email is opened by starting with a brief subject line that clearly references your interview. “Thank you for the interview” or a similar subject line will suffice.

2. Personalize your greeting

Send your thank-you email to the person who interviewed you and address them by name. In a casual environment, you may address this person by their first name. If youre unsure about the level of formality, its best to address the individual using Ms., Mrs. or Mr. and their last name.

3. Thank the interviewer

Open your email with a message of thanks. Additional details and elaboration can follow, but its important to state the purpose of your email immediately so busy professionals can easily scan the letter.

4. Specify the position, location and date of the interview

Your interviewer likely met with several candidates around the same time as your interview. The company may even be hiring for multiple positions. Help the recipient easily recall your meeting by noting what youre applying for, where you met and when the interview took place.

5. Reference a conversation point from the meeting

Make a point of referring to a memorable discussion that you had during your interview. Referring to a particular part of the conversation is another way to help the interviewer remember which candidate you were. This also highlights your attention to detail.

6. Remind the reader of your qualifications

Mention some of your top qualifications and how you hope to put these to use for the company. This letter gives you a useful opportunity to reinforce the skills that you feel are most useful to this employer.

7. Briefly discuss the next steps

Offer to provide additional information or references as needed. If you have a follow-up interview, mention that youre looking forward to meeting with the hiring manager again. If not, let the recipient know that youre eagerly awaiting their call. You may reference specific parts of the job that youre anticipating if hired.

8. Include a professional closing

Close your letter by thanking the recipient again and using a professional sign off like “Sincerely.” Include your contact information below your name so the recipient can easily reach you for a follow-up.

What is an interview thank-you email?

An interview thank-you email is a message you send as a follow-up immediately after meeting with a prospective employer. This letter gives the employer some insight into the type of employee that youll make. A timely note indicates that you get things done quickly. A personalized message that references specific points about your conversation highlights your attention to detail.

Employers typically interview at least four or five candidates for a job opening. The other prospective hires likely have a similar background and skill set. Your interview thank-you email may be the touch that sets your application apart from others.

Tips for writing an interview thank-you email

These tips will help you write an effective interview thank-you email.

Interview thank-you email template

Subject: Thank you for the interview

Dear [Interviewers name],

Thank you for meeting with me today to discuss the [job title] position available at [company name]. I enjoyed meeting with [specify the names of everyone present at the meeting] and learning more about [details of the job, company, culture and work environment.]

[Use the second paragraph to reference specific conversations from your interview, such as a discussion about a particular project that your skills are well-suited for. Highlight your top qualifications and emphasize how these would benefit the company.]

[Briefly outline the next steps in the third paragraph. Mention your next interview or the fact that youre looking forward to hearing back about the job.]

Thank you again for your time and consideration.


[Your name]

[Your phone number]

Interview thank-you email example

Subject: Thank you for the interview

Dear Dr. Lang,

Thank you for the interview yesterday in your Chicago office to discuss the position of registered nurse for your new clinic. I enjoyed touring the facility with you and was very impressed with the equipment and technology you have in place to serve your patients. I believe I could be a great asset to the team as you expand into this neighborhood.

I have always been passionate about integrating modern technology with personal touches to provide patients with the best experience possible. I enjoyed our discussion about the development of smart beds and wearable healthcare devices. Im excited for the opportunity to work in a clinic on the leading edge of these new innovations. I feel that my aptitude for technology and extensive experience implementing new software systems in my previous work environment will be a strong asset as you implement similar systems in your new location.

Please let me know if I can provide you with any additional references or other information. I look forward to hearing from you regarding the next steps. Thank you again for your time and consideration.


Ekon Embara, RN


What to say in a thank you email to an interview?

Hi [Interviewer Name], Thank you so much for meeting with me today. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to join [Company Name] and help [bring in new clients/develop world-class content/anything else awesome you would be doing] with your team.

How do you start a thank you email after an interview?

Rather than starting to type your message right away, always begin thank-you emails with a salutation. “Hello [Interviewer name]” or “Dear [Interviewer name]” is ideal for most thank you notes. Remember to use the name that your interviewer provided when you met, which may be a first name or a title.

How long should a thank you email after an interview be?

On average, recruiters who help people find their next legal job recommend that a thank you letter for an interview should be between 85 and 150 words in length. It can go up to 200 words, especially if you’re applying for a high-level position or you have plenty of experience in the field.

How do you write a thank you email after an online interview?

How to write a thank-you email after a video interview
  1. Plan your timing. …
  2. Create an appropriate subject line. …
  3. Use an appropriate email greeting. …
  4. Show your gratitude for being considered. …
  5. Express an interest in what you discussed during the video interview. …
  6. Mention a specific moment from the interview.

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