How To Write an Effective Letter of Endorsement in 5 Steps

Letters are written or printed documents that are used to communicate between two parties. An endorsement letter is one example of a letter used to endorse an individual, product, or business. Writing an endorsement letter is the first step that you need to do in order to formally inform a party.

These are some steps you can follow to write a letter of endorsement:
  1. Format and address the endorsement letter. …
  2. Include your current contact information. …
  3. Identify the person you’re endorsing. …
  4. Explain who you are and your relationship. …
  5. Provide details of their positive characteristics.

Endorsements

What does a letter of endorsement include?

These are some aspects most effective endorsement letters include:

What is a letter of endorsement?

A letter of endorsement is a formal communication document that professionals use to show their support for a friend, colleague, student or other acquaintance. Endorsement letters often help to persuade hiring managers and committees about decisions regarding the subject of the letter. They can show testaments to the subjects character, skills or experience. People often write endorsement letters for entrance into programs, awards and accolades and to convince hiring managers to choose the subject for an open position.

Template for endorsement letters

This is an endorsement letter template you can use to create your own:

[Your full name]
[Your position]
[Your phone number]
[Your email address]

[Date]

[Name of recipient]
[Position title]
[Organization name]
[Organization location]

Dear [recipient],

My name is [your name] and Im [your role] at [name of the organization where you work]. Im writing to provide my official endorsement for [name of subject] as the [role, award or position theyre interested in]. As [name of subject]s [your relationship to them] for [length of time youve known them], I can attest to their skills and character.

[Subjects name] has [experience or skills] in [specific area or ability] and shows a strong sense of [characteristic]. I can rely on them to provide [positive contribution] in [specific situation]. I believe theyre a great candidate for [role, award or position] as theyre [specific reasoning].

Thank you for taking the time to consider [subjects name] for [role, award or position]. If you require further information from me, you can contact me at [your phone number].

Regards,
[Your full name]
[Your complete signature]

How to write a letter of endorsement

These are some steps you can follow to write a letter of endorsement:

1. Format and address the endorsement letter

The first step to writing an endorsement letter is choosing a word processor and formatting your letter. Depending on the program you choose, you may select a premade letter from a template library. Otherwise, you can format the letter with 1-inch margins, size 11 or 12 font and a font like Times New Roman or Georgia. To address the letter, you can list the recipients name, position or title, organization and location.

2. Include your current contact information

The reader may want to contact you for further information, so its a good idea to include your current contact information. This can include information like your full name, email, phone number, title and where you work or the association with which youre affiliated. Ensure your information is accurate to present yourself professionally and provide an effective endorsement letter. You can also identify yourself in the first sentence of the letter by listing your name and position.

3. Identify the person youre endorsing

In the first paragraph of the letter, identify the person youre endorsing and the award, position or spot for which youre endorsing them. This can help the reader identify the purpose of the letter and who youre endorsing. You can include their title, positions and any credentials that can improve their candidacy for the award or position they want.

4. Explain who you are and your relationship

After identifying the person youre endorsing, you can define your relationship with them. This can include the environments in which youve worked together or how long youve known each other. For example, you may explain that you were a colleague or supervisor of theirs. If you interacted in several capacities, you can describe the ones that are most relevant to the reason youre endorsing them.

5. Provide details of their positive characteristics

One of the most important parts of the endorsement letter is the part where you describe their positive characteristics. During this section, you can detail the skills, abilities and qualities they have that make them a good choice for the role, position or award. You can also include evidence or examples of times theyve used the skills in your presence. This may include a story about problem-solving or a time they did a good deed for someone.

Letter of endorsement examples

These are endorsement letter examples you can use as inspiration when writing your own:

Endorsement for an award

Ryley Jodene
Chapter leader
Hearts for Children Organization
(555)-555-5555
[email protected]

January 1, 2023

Gwen Christen
Awards committee
Hearts for Children Organization
Portland, Oregon

Dear Gwen Christen,

My name is Ryley Jodene and Im a chapter leader at my local Hearts for Children Organization. Im writing to provide my official nomination and endorsement for Bryan Tucker as a candidate for the Hearts for Children Organization Contributor of the Year Award. As Bryan Tuckers colleague and friend at this organization for more than 10 years, I can attest to their character and contributions to our chapter of the Hearts for Children Organization.

Bryan Tucker has volunteered their time at the Hearts for Children Organization many times in the past decade, earning hundreds of volunteer hours. Their selflessness shows a strong sense of community and empathy for others. In one case, they spent four days helping the organization prepare for an event when the lead planner fell sick. I believe theyre a great candidate for the Hearts for Children Organization Contributor of the Year Award, as without them, our chapter wouldnt have been as successful.

Thank you for taking the time to consider Bryan Tucker for the Hearts for Children Organization Contributor of the Year Award. If you want further information from me, you can contact me at (555)-555-5555.

Regards,
Ryley Jodene

Endorsement for an academic opportunity

Mable Wendy
English professor
Blue Lake University
[email protected]mail.edu

January 1, 2023

Karina Stevie
Admissions professional
Hillside Graduate Studies
Boston, Massachusetts

Dear Karina Stevie,

My name is Mable Wendy and Im an English and creative writing professor at Blue Lake University. Im writing to recommend you choose Yahui Kai as a candidate for one of your writing workshop spots. Ive had Yahui Kai in several classes over the course of their undergraduate academic career, and their approach to writing fiction excites me. I believe with the correct education, Yahui Kai can become a very successful author.

Yahui Kais prose offers a unique perspective and a considerable understanding of writing devices and technical ability. They served as a teaching assistant for one of my classes during their senior year, and the students reported learning more from them than other assistants in the past. As you may know, Yahui Kai won the 2021 Blue Lake University excellence in fiction award, placing first in a writing assessment that evaluated submissions from more than 1,000 students.

Thank you for taking the time to consider Yahui Kai for a spot in the Hillside Graduate Studies Writing Workshop this fall. If you require further information from me, you can contact me at (555)-555-5555.

Regards,
Mable Wendy

Endorsement for a position

Duncan Temperance
Creative director
Dothan Technology Company
(555)-555-5555
[email protected]

January 1, 2023

Ann Lydia
Hiring manager
Parris Rich Marketing
New York City, New York

Dear Ann Lydia,

My name is Duncan Temperance and Im the creative director at Dothan Technology Company. Im writing to provide my official endorsement for Gladys Kelly as content creator for Parris Rich Marketing. As Gladys Kellys supervisor for the duration of their internship, I can attest to their content creation skills, honesty and genuine interest in the position.

Gladys Kelly has a unique and original approach to creating content that stood out in our internship program. Theyre especially skilled in creating social media content and engaging with an audience through design and aesthetics. They show a strong sense of devotion to improvement and quality, and I can rely on them to provide excellent and timely materials when were under deadline. I believe theyre a great candidate for the position of content creator, as theyre efficient at using content creation programs and dedicated to the success of their team.

Thank you for taking the time to consider Gladys Kelly for the content creator position with Parris Rich Marketing. If you require further information from me, you can contact me at (555)-555-5555.

Regards,
Duncan Temperance

Tips for writing an effective endorsement letter

These are some helpful tips for writing an effective endorsement letter:

FAQ

What is an example of endorsement?

A signature is an endorsement. For example, when an employer issues a payroll check, it authorizes or endorses the transfer of money from the business account to the employee. The act of signing the check is considered an endorsement, which serves as proof of the payer’s intent to transfer funds to the payee.

What’s a letter of endorsement?

Definition of an Endorsement Letter:

Such a letter is written by a former employer or a business associate to support the fact that the person being endorsed by them is a good candidate or a trustworthy person, and they are vouching for it, in one sense or another.

How do you endorse a colleague sample?

His skills do not end with official work. He projects a warm, cheerful attitude to our clients. I have seen him resolving conflicts and handle many difficult situations for the last few years with remarkable patience and admirable tact. He loves people; works hard and always lifts the spirits of those around him.

What is the importance of endorsement letter?

The purpose of an endorsement letter is to confirm all parties involved in the research know what their role is. The investigator should be the one who arrives at an agreement about these roles with the cooperating department/person.

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