How To Set a Default Font in Excel in 5 Steps (With Tips)

Microsoft Office, a few years back changed the font size and style to Calibri. While it was a good decision, there are always some users who do not like the defaults and need a change. They like to choose a font that works best for them. If you are one of those users, who desire to change the default font and select a one that better suits your needs, then this post will interest you.

However, you can change the default font and font size for all new workbooks that you create.
  1. On the Excel menu, click Preferences.
  2. Under Authoring, click General.
  3. In the Default font and Font size boxes, select a new font and font size.
  4. Click OK. …
  5. Close and restart Excel.

Change the default font in Excel

Benefits of setting a default font in Excel

Here are some benefits of using a default font in Excel:

What is a default font?

A default font is the style of text that appears on your screen automatically when opening an application. The font may impact readability since some fonts have different sizes, styles and colors. Typically, each software application has a default font that users can switch, depending on their personal and professional needs.

You may change your default font to a more professional style that may better suit work-related documents. For example, if youre providing a colleague with a letter of recommendation, you might use a professional font that is easy to read. If writing a letter to a friend, you might decide on a font that is less professional, like font that has a hand-written style.

How to set a default font in Excel

The default font in Excel is “Calibri” in a font size 12. Here are the steps that you can take to set a different default font in Excel:

1. Open Excel

To begin, open the Excel application on your desktop. Then, select a new spreadsheet by hitting the “File” button in the top right corner and choosing the “New” option. This opens a blank spreadsheet. You may change the default font in an existing spreadsheet, though you may have to change the font of the text within the spreadsheet manually.

2. Open the “Options” dialog box

Next, you can open the proper dialog box to choose the default font that you want to use. To do this, select the “Options” button from the menu on the left of your screen. This opens the “Options” dialog box, which provides you with numerous font options to review. When doing so, be sure to select the “General” category option, which provides you with an overview of all fonts. You can find this option on the left sidebar of the dialog box.

3. Select your desired font style and size

In the dialog box, there is a section with the title, “When creating new workbooks” which allows you to choose your desired font from a drop-down menu. Select the font that best suits your preferences. Then, select the button that says, “Use this as the default font.” You may also change the size of your new default font by selecting a number from the menu that says, “Font size.” Its common for workplaces to require font sizes between 10 to 14.

4. Check your settings

Before saving, review the information in the dialog box to ensure it matches your preferences or your workplaces requirements. When you are ready to set your new default font, press the “Ok” button in the bottom left corner of the box. After doing so, try typing in your spreadsheet to review your fonts new style and size.

5. Save the changes

To save the changes, close the Excel page and save the document. To do so, click “File”, then press “Save as.” Save the document and close out of the window. It may be useful to ensure that your default font works properly by typing in a new spreadsheet.

Tips for setting a default font in Excel

Here are some tips for setting a default font in Excel to help you find the right font for your spreadsheet:

Try out numerous fonts

You might consider trying out numerous fonts in Excel until you find one that you like best. You might try out different fonts by giving the information within existing spreadsheets numerous font styles. Then, you can decide which one matches your preferences. To do this, highlight the text within your spreadsheet, then select the font box from the toolbar at the top of your screen.

The font box may display the name of your default font. Once you click this, select the font that you want to try from the drop down menu. If you want to revert back to your original font, select the “Undo” button from the “Quick Access Toolbar” which allows you to take back your previous font selection.

Ask for feedback

If changing your default font for accessibility purposes so that your information is easier to understand, you might communicate with your colleagues to determine their font preferences. Consider showing them a spreadsheet that uses your current font to determine potential changes that may increase readability. For example, they might share that your current default font is too small or that the style is challenging to understand. Then, you can make the proper changes so that you have a default font that is easy for a variety of individuals, like your colleagues or clients, to understand.

Please note that none of the products or companies mentioned in this article are affiliated with Indeed.


How do I stop my font from changing in Excel?

Turn off Excel’s auto font scaling option
  1. Right-click a blank area of the chart.
  2. Select Format Chart Area.
  3. In the Font tab, clear the Auto Scale check box, and. click OK.

How do I change the default font in Excel 2021?

Excel – Change Default Font
  1. Open Excel.
  2. Click File.
  3. Choose Options.
  4. Select the General tab.
  5. Click Use this as the default font and choose a font.
  6. Click OK.

What is the default font in Excel 2019?

Click the File tab in the ribbon menu and then choose the Options tab. When the Excel Options dialog appears, select the General tab. In the right pane, scroll down to the “When creating new workbooks” section and you can choose your desired font type and size. Click OK when you’re done.

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