How To Respond To an Email Introduction (With Examples)

One of the kindest things someone can do is to introduce you to someone in their network or connect you with someone they think you should know. This is usually done through an email. Whether you requested the introduction or it just appeared in your inbox, there’s nothing better than having someone introduce you to a connection. But that leads to the next question – how do you respond to an introduction email? Here are the steps to politely and effectively send your email response.

The proper etiquette for an email introduction response is to put the sender’s name in the blind carbon copy (bcc) and reply all with your message. Putting their name in the bcc line ensures that they receive your response but not future messages from the other person.

  1. Address the sender. Begin your email with a greeting, such as “Dear,” followed by the name the sender signed the email with. …
  2. Thank the sender. …
  3. Show interest. …
  4. Request more information. …
  5. Create a subject line. …
  6. Include a signature. …
  7. Proofread your email.

Email intros 101: Connecting people with a professional introduction email

Types of email introductions

Here are a few different types of email introductions you might receive:

1. Job search

A job search email connects employers with potential new hires. An employer might reach out with a job search email to introduce themselves and their company when theyre looking to fill a position quickly. You can also send a job search introduction email to a company youre interested in working for.

2. Networking

A networking email introduces the sender by relating to the recipient on a professional level. Networking emails occur most often in business fields, and professionals who want to connect with other professionals can use them to build their business network. Professionals can also use networking emails to reach people in other fields that relate to their own to expand their network into different areas of business.

3. Sales

A sales email invites the recipient to purchase a product or service. A salesperson might send a sales email if they want to grow their customer base. Sales emails introduce the seller and product to the potential buyer and typically use friendly language.

4. Vendor

A vendor email introduces a potential new customer to a vendor that the sender already knows. Vendor emails can benefit networking and sales, as the ultimate goal for the email is to inspire business between the vendor and a new customer.

5. Remote project team

A remote project team email introduces members of a team who all work remotely from different locations. A team leader can email their remote team to open a line of communication between employees who are working together but might not have met in person.

What is an email introduction?

An employer might send an introduction email if they come across the online profile of a candidate who has the credentials and experience the employer is looking for. You can also use introduction emails to reach out to companies where you want to work to inquire about open positions and make your name familiar.

Etiquette tips

Using proper email etiquette can make your response to an introduction email sound professional and inviting, which might prompt the sender to continue your conversation. Some tips you can use to write your response are:

Follow up promptly

Send a response as soon as possible so the sender knows you appreciate their time. Its ideal to respond within 24 hours of receiving the introduction email.

Personalize your response

Make sure that you write an original response to the email rather than using a template or boilerplate. Doing so can enhance the personality in your response and show the sender that youre serious about connecting with them.

Show genuine interest

Include a confirmation that youre interested in the company or position the sender is emailing about. This might heighten your chances of being considered as a candidate, as you make your intentions of pursuing a position with the company clear.

Express gratitude

Say “thank you” in your response to highlight that youre grateful to the sender for introducing themselves to you. With this action, you can establish a sound foundation for personable communication and mutual respect.

How to respond to an email introduction

Here are some steps to follow when responding to an email introduction:

1. Address the sender

Begin your email with a greeting, such as “Dear,” followed by the name the sender signed the email with. By acknowledging the sender of the introduction email directly, you can facilitate a conversational tone and show that you remember who they are.

2. Thank the sender

Use the first line of your introduction email to thank the person who sent it to you. This can be something as simple as “Thanks for the email” or “Thank you for reaching out.” Showing gratitude immediately in response can highlight your politeness and express that youre thankful for their message.

3. Show interest

Mention your interest in the company or organization that the sender is emailing from. If someone is reaching out about a specific position, you might also include a sentence or two about why the position excites you or why you think youd be a good fit for the role.

4. Request more information

Ask for additional information about the position or company the sender is writing about. By asking for more details, you invite the sender to continue the conversation and emphasize your interest in what they offered in their original introduction email.

5. Create a subject line

Add a subject line to your email that differs from the original subject line of the introduction email you received. Writing your own subject line shows that youre taking time to craft an entire email and addressing everything the sender mentions. The subject line might read something like “Thank you for the introduction” or “Responding to your introduction.”

6. Include a signature

End the email with a signature that starts with a sign-off like “best” or “cheers” and ends with your name and contact information. You can include your phone number, email address and anything that might help the sender contact you further. A signature completes an email and signals that its over while offering more options to continue the conversation.

7. Proofread your email

Read through your email response to make sure everything sounds how you want it to sound and that the writing is clear. You can also use this opportunity to look for typos, spelling errors or any wording you want to revise. Proofreading an email before sending it helps confirm that it contains the correct information and that its conveyed professionally.

5 Types of Business Introductions (Often Made Through Email)

Introductions are a common business tool. If you know someone who is acquainted with someone you need to know, it’s acceptable to ask your contact to introduce you. Often, such introductions are made through email.

Here are some frequently occurring business scenarios that involve introductions:

  1. Networking – As a business professional, who you know counts. It’s helpful to have connections in your field and in related fields. Often, one of your connections can introduce you to others in your industry through email.
  2. Job Search – If you’re looking for a job at a specific company and you know someone who works there, your contact may be willing to introduce you to a decision-maker. Often, such introductions determine whether you’re hired.
  3. Sales – If you are in sales, you may rely on others to introduce you to valid prospects. Connections are often made through personal introductions. They are more likely to be interested than contacts made through other methods.
  4. Work Project Teams – In today’s business environment, it’s not unusual for remote teams to work with others they’ve never met. An email introduction from the team leader can help your team be more cohesive.
  5. Vendors – It can be hard to find reliable suppliers. If you’re happy with a product or service and your acquaintance is looking for that same product or service, you may want to introduce your acquaintance to your vendor.

If you run a small business or work as a professional, many of these types of introductions will come to you through email. It’s important to know how to handle them, so you can respond with good email etiquette and make the most of each introduction.

Email response examples

Here are a few examples of responses to introduction emails:

Example 1: Response to job search introduction email

Subject: Responding to your introduction

Dear Ms. Jackson,

Thank you for reaching out!

I was so happy to hear from you about the marketing associate position with Jackson Advertising and think my five years of experience in marketing could benefit your company. I appreciate the work you do and would be excited to join the team.

Please send me any additional information you can offer about the position and feel free to ask any questions you might have for me.

I look forward to hearing from you!

Best,
Sandra Diorio
cell: (555)-987-3232
email: [email protected]

Example 2: Response to a networking email

Subject: Thanks for the introduction

Hello, Mr. Baker,

Thank you for taking the time to introduce yourself and your company, Bolo Industries. I was also glad to hear that youve heard of my business, Flashlight Productions.

I believe our businesses could both improve from working together, and I would be interested in discussing a partnership for my next project.

Let me know if you have any ideas for how we can best collaborate. Perhaps we can set up a call in the coming weeks to discuss our next steps.

Cheers,
Frank Robelo

cell: (555)-678-9900
work: (555)-880-7654
email: [email protected]

If you want a new connection in your network:

Thank you for the introduction, Stephen! (moved to BCC)

My name is Conner, and it’s so nice to meet you, Gina. Thank you for taking time out of your busy schedule to talk to me. I’ve been following your blog series for a long time now, and I know I’ve found it especially helpful.

As Stephen said, I’ve been a freelance writer for the past 3 years. My work has been featured in magazines and reshared thousands of times on a few different blogs.

Since you’ve been writing for longer than I have, I’d be really interested in hearing about what changes you’ve seen in the blogging sphere since you started. I’d also love the opportunity to learn about your creative process behind your posts.

Here are a few times that could work for a phone call or meeting.

Wednesday, February 9 at 10:00 AM–12:00 PM
Thursday, February 10 from 12–2 PM

Let me know if these times work for you. If another time works better, let me know and I can check my schedule.

I look forward to talking to you!

Best,

Conner Schmitt

If you’re a seller or vendor:

Thanks for introducing us, Mark! (moved to BCC)

Hello Ms. Vernon,

My name is John Davis, and it’s so nice to meet you. I appreciate being able to connect and the opportunity to meet you. It’s been really impressive seeing the success of your storefronts in town.

As Mark mentioned in the last email, I’ve been in sales with ABC Industries for 4 years now hard at work developing a new product that would perfectly hit your customer base. Now that it’s finished, we’d love to hear your input and see if it’s something you’d like to carry in your store.

I’d love to sit down and go over what makes this product special and why it would be the perfect addition in your retail space. Here are a couple times that could work for a meeting:

Tuesday, January 18 from 9:00–11:00 AM
Wednesday, January 19 from 11 AM–1 PM
Friday, January 21 from 3 PM–4 PM.

Please let me know if any of these times work for you. Otherwise, I can move things around in my schedule if there’s another time that works better.

I hope to hear from you soon!

Best,

John Davis

FAQ

What is the best way to respond to an email introduction?

Say Thanks for the Introduction

The proper etiquette for an email introduction response is to put the sender’s name in the blind carbon copy (bcc) and reply all with your message. Putting their name in the bcc line ensures that they receive your response but not future messages from the other person.

How do you respond to an introduction?

How to Reply to Introduction Emails and Write Your Response
  1. Write the Email Subject Line. The subject line of any email is important. …
  2. Address Your Response Email. …
  3. Choose the Right Tone for Your Response. …
  4. Be Direct. …
  5. Be Careful and Review Your Email Before Sending.

What do you reply when someone introduces himself?

  • “Hi, (repeating their name so if I say it wrong they can correct me). …
  • In email I might say,
  • “Thanks for your introduction. …
  • To blow someone off politely:
  • “I appreciate your time and efforts in contacting me here at my home/work email address. …
  • You can even supply them with an insulting option like this:

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