How to Request an Employment Verification Letter

1. Ask your supervisor or manager. This is often the easiest way to request the letter. …
2. Contact Human Resources. …
3. Get a template from the company or organization requesting the letter. …
4. Use an employment verification service.

There are a number of situations in which you may require a letter requesting or requesting a confirmation of your employment. If employees are attempting to rent or buy a home, they may require these letters for the landlord or the financial institution. Additionally, they are occasionally required for insurance purposes or to verify that a person actually worked for a company during the dates stated on a resume or job application.

How to Make and Fill Out an Employment Verification Letter Online | PDFrun

Requesting an employment verification letter

You must request employment verification from your employer as soon as possible if you need it. For them to prepare and process the document, it might take some time.

Before sending the letter, some businesses require employees to complete an employment verification request form, or they may ask the party making the request to do the same. Start by contacting the human resources department. They might have a company policy that says they can’t send any information to the organization requesting verification without your written consent.

Sometimes an HR representative will draft the letter or they may give your direct supervisor a template to use. Before sending the letter to the other organization, whoever wrote it must print and sign it. Give your HR representative or supervisor the address, phone number, and contact name of the person who will be receiving the document if it is being mailed or faxed on your behalf.

Although you are not required to state your motivation for requesting employment verification, you must inform your employer of the specific details the organization has requested.

What is an employment verification letter?

An employment verification letter typically includes your name, your employment dates, your job title, and your salary in addition to your employer’s address, the organization requesting the document, and your employer’s name and address. Your date of birth and social security number may be included in the document for identification purposes.

Remember that each state has different laws regarding the information that employers may disclose to third parties. Before sharing your information with another company, your present or previous employers may occasionally ask you to sign a release form.

Sample employment verification request

Here is an illustration of a request for employment verification that you might make to your HR division:

Sample employment verification letter

Here’s what an employment verification letter may look like:

A request for employment verification is typically easy to submit, and your employer probably already has a procedure in place for handling such requests. You can guarantee that your employer can submit the official letter prior to the request deadline by communicating your needs to them as soon as possible.

FAQ

How do I write a letter asking for employment verification?

An employment verification letter typically includes your name, your employment dates, your job title, and your salary in addition to your employer’s address, the organization requesting the document, and your employer’s name and address. Your date of birth and social security number may be included in the document for identification purposes.

How do you ask for employment verification by email?

Dear [Recipient name], This letter is to certify that [Employee name] is employed by our company in the position of [Job Title/Role]. He or she began working on [Employee Start Date] and is currently in [Employment Status] [Employee’s name] current title is [Job title].

How do I ask my employer for a letter of employment?

1. Ask your supervisor. …
2. Contact the human resources department. …
3. Ask for a template from the third party. …
4. Review company policy. …
5. Include all the necessary details. …
6. Request it in writing. …
7. Ensure that it has a handwritten signature.

What is an employment verification letter?

A letter serving as evidence that a person is currently employed by or has previously worked for a company is known as an employment verification letter.