How To Create a Pivot Table in Google Sheets in 5 Steps

Create a pivot table manually
  1. In Sheets, open your spreadsheet and select the columns with the data that you want to analyze. …
  2. Click Insert. …
  3. Under Insert to, choose where to add your pivot table.
  4. Click Create.
  5. (Optional) To use a pivot table suggestion instead, on the right, click Suggested and select a table.

How to use Pivot Tables in Google Sheets (Tutorial)

Why might you use a pivot table?

You can use a pivot table for many reasons, including:

Generating data subsets

A pivot table allows you to create smaller subsets out of large data sets. Users can put in formulas and create new data sets to understand information better. The pivot table also allows users to compare those subsets of data quickly.

Sorting data

Pivot tables can help you collect data in simple formats and summarize large amounts of data in a few minutes. You can also use columns and rows to present data as needed to create reports. The ability to aggregate and total data quickly can make analytics more efficient.

Creating reports

A pivot table can be an important tool in data analytics because it allows you to separate large data sets into subgroups and compare them. A pivot table also allows you to create reports based on the data youve organized. You can sort and filter data in several different ways to find trends and patterns and then create separate reports highlighting these findings.

Improving decision-making

The ability to sort data, understand its meaning and create reports can help you make quick decisions. A pivot table can speed data analysis and the comparison of different data sets. If you want to make data-driven business decisions, analyzing large data segments quickly is crucial because it allows you to understand the datas meaning and significance and how you can make decisions according to the data.

What is a pivot table in Google Sheets?

A pivot table is a spreadsheet function that allows you to organize and summarize data. Pivot tables allow you to find patterns in data by filtering them into specific subgroups. The goal of a pivot table is to help you understand the meaning of raw data by reorganizing and sorting it.

You can see a pivot table adjust as you make changes, which can help you gain perspective and insight involving large data sets. For example, if you have a sheet with national sales figures, you might create a pivot table and organize it to determine the number of sales of a particular product at specific sales locations.

How to create a pivot table in Google Sheets

You can follow these steps to create a pivot table:

1. Open your spreadsheet

Open the spreadsheet that contains the data you want to use. Then, select the column or columns that you plan to analyze. Make sure that all the columns you plan to use have headers.

2. Set the parameters

In the top menu, select “Data.” Next, scroll down in the menu to “Pivot table” and select this option. The program initially includes all the data in the spreadsheet. You can narrow this by selecting which cells to include.

3. Choose a new sheet

In the pivot table options, you can select “New sheet” or “Existing sheet.” Then, click “Create” to make your table. For a new pivot table, you might want to select a new sheet because it can be easier to work in a sheet with the filtered data for the pivot table, rather than the entire data set.

4. Add data by row or column

After you create the table, you can add data to it. Click the “Add” option and select a column or row of data to add to the table. This is also where you can set your filters for the data if you need to sort it further by adding another parameter.

5. Modify and sort data

You can decide the presentation of the data through the “Order” function. This can change whether the data appears in ascending or descending order. You also can adjust the data by using the “Sort by” function, which allows you to choose a specific aspect of the data and use it to organize the data.

Tips for creating a pivot table

Here are a few tips for creating pivot tables:

Add values

One option with a pivot table is to add data by creating a formula that reflects its value. For example, perhaps you want sales data above a certain number at certain locations. You could create a formula to reflect these values. The data that matches the value in the formula could populate the table. To do this, click on “Values” and then “Add.” After you select “Add,” select a column that you want to use. You can then create a custom formula by following these steps:

Use suggested tables

Before creating a pivot table, check if the pivot table you plan to make is already available for you to use. Google Sheets provides some options when youre creating a pivot table to help you save time and find different ways to organize your data. For example, if you have a column with sales data, there might be a suggested pivot table that averages the sales per location.

When you begin building a pivot table manually, the program creates a list of pre-built suggested pivot tables. To find these, you can also navigate to the bottom right of the sheet and click on the star-shaped icon. The “Explore” window on the right of the screen lists the pre-made pivot tables. Checking out the suggested pivot tables is a good practice for anyone working with data in this program.

Stay within the data range

When you create a pivot table, you set the parameters for that table. You can draw data from specific columns or rows, and the data populates pivot tables based on what you tell the program to include. If you add rows of data that lie outside of this range, the pivot table wont include it, so be sure to stay within the data range.

Please note that none of the organizations mentioned in this article are affiliated with Indeed.


How do I create a pivot table in Google Sheets with multiple sheets?

Google Sheets: How to Create Pivot Table from Multiple Sheets
  1. Step 1: Enter the Data. Suppose we have a spreadsheet with two sheets titled week1 and week2: …
  2. Step 2: Consolidate Data into One Sheet. …
  3. Step 3: Create the Pivot Table.

Is there pivot in Google Sheets?

Open a Google Sheets spreadsheet, and select all of the cells containing data. Click Data > Pivot Table. Check if Google’s suggested pivot table analyses answer your questions. To create a customized pivot table, click Add next to Rows and Columns to select the data you’d like to analyze.

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