How To Create a New Hire Announcement

As an entrepreneur or HR professional, have you ever thought about writing a new employee announcement email that works?

You see, the way you welcome your new hires shows your organizational structure, culture, and how you value people. Naturally, new hires expect warmth and acceptance when they resume in a new organization.

By 82%, organizations with a strong onboarding process improve new hire retention. They also raise productivity by over 70% Glassdoor reports.

In this article, I’ll share 5 new employee announcement email template examples and help you understand how to plug them to fit your organization.

To write a new employee announcement you should include information about the employee including their name, the title of the role they’ll be doing, when they’ll be starting, what work they’ll be doing, where they will be located, what team they’ll be working with, information about their professional and educational …

The Springs Living New Employee Announcement

How to create a new employee announcement

A new employee announcement should be approximately one page so that its quick and easy to read, and it should be structured like a letter. You can distribute this memo in a variety of ways, such as in a physical memo, a newsletter, an email or an internal communication platform that your company regularly uses.

Its common to send this type of information in an email because it gives employees a chance to interact with your new hire right away. To make this as successful as possible, be sure to include the new employee as a recipient of the email blast.

Here are some steps you can take to craft a new hire announcement using email:

Before you draft your new hire announcement, get in touch with the individual to request a photo and ask what their preferred pronoun is. Being aware of how your new employee wishes to be referred to will help build a culture of respect and inclusion. If possible, make a second announcement of the employees arrival in person. This may be at the next company-wide meeting, for example.

Why is a new employee announcement important?

Announcing the arrival of a new employee is a critical step in the onboarding process. This simple act gives crucial information to team members and helps add to a positive and professional climate. Sending an email announcement or posting about the new addition on an internal site will help the newly hired employee feel special and welcome while simultaneously informing the other employees about their new coworker. This information allows the employees to connect with the teams newest addition and learn about their background.

New employee announcement template

If you are trying to craft a new employee announcement, you can use this template as a guide:

Hello team,
I am happy to announce that [employees full name] will be joining [company name] as a [position title] in [department] on [include start date if needed].
[Employees first name] comes to us from [include most recent employment if applicable] with [years of experience]. [Employees personal pronoun] graduated from [school name or names]. [Employee name] is especially talented in [skill or interest]. [Include accolade if applicable.] [Include a personal detail or fun fact.]
Please give [employee name] a warm [company] welcome! [If applicable, explain a way to meet in person.]

[New employee picture]

Warm regards,

[Your name]
[Your department]

New employee announcement examples

If you are looking for a bit more detail, read these five examples of new employee announcements:

1. New auditor

Hello team,
I am happy to announce that Kendall Owens will be joining USA Global as an auditor in the accounting department.
Kendall comes to us from Pexmon Enterprises with four years of experience. She graduated from Drexel University in 2015 with honors. She is especially talented in financial controls auditing. When she is not crunching numbers, she enjoys jogging with her greyhound Bowey.
Lets give Kendall a warm USA Global welcome! Please be available at 1pm today to say hello to her during her company tour.

Warm regards,

Vanessa Arness
Human Resources

2. New Social media manager

Hello team,
I am happy to announce that Micah Jones will be joining Blue Ribbon as a social media manager in the marketing department on Monday, January 11.
Micah comes to us as a consultant for a major social media platform with 12 years of experience. Micah graduated from Bard College. They are especially talented in campaign design and even earned an award for ingenuity. Micah is also a passionate oil painter.
Please give Micah a warm Blue Ribbon welcome! Feel free to reply to this email with your welcome message.


David Archer
Human Resources

3. New senior analyst

Hello team,
I am happy to announce that Rachel Martinez will be joining Capital House Financial as a senior analyst in the finance department on Monday, February 1.
Rachel comes to us from American Traders with six years of experience. Rachel graduated from New York University. She is especially talented in predicting stock market trends, and she was recently featured in Forbes 30 under 30. When not following the S&P 500, Rachel likes to build 3D puzzles.
Please give Rachel Martinez a warm Capital House Financial welcome! Be sure to introduce yourself at our company-wide meeting at 3pm on Tuesday, February 2.

Warm regards,

Kieran Pearce
Human Resources

4. New client acquisition executive

Hello team,
I am happy to announce that Andrew Stevens will be joining Posh Puppy as a client acquisition executive in the sales department.
Andrew comes to us from Tail Waggers with five years of experience. Andrew earned an MBA from Indiana University as well as a bachelors degree from Ohio State University. He is especially talented in maintaining client relationships. Andrew has traveled to nine different countries and plans to visit more places in the future!
Andrews office is located on the third floor. Please stop by this week and give him a warm Posh Puppy welcome!


Cynthia Smith
Human Resources

5. New recruiter

Hello team,
I am happy to announce that Susan Wilson will be joining Hope Horizons as a recruiter in the human resources department starting Monday, December 14.
Susan comes to us from Clear Cable with two years of experience. She graduated from Monmouth University with a degree in communications and is especially skilled in talent acquisition and talent matching. When not at work, Susan enjoys making crafts with her two daughters.
Please give her a warm Hope Horizons welcome and leave her a message on our internal communication system.

Warm regards,

Hagar Carr
Human Resources


How do you announce that a new employee has joined the team?

(To coworkers from supervisor) Dear [department name] team: I’m very pleased to announce that [new employee] will join [school/unit/department name] as [job title]. [New employee] will begin her journey with us on [day, month, year], and report to me.

What to say when introducing new hires?

It is my pleasure to announce that [Employee Name] will be joining our team as a [job title] on [start date]. [Employee Name] will work with [Department/Team] to [brief description of duties, title, etc.]. He/She has previously worked at/in [work/industry experience overview or recent graduation, etc.].

How do you introduce a new employee in office?

We are excited to introduce you to our new [job title], [new employee name]! They come to us with [key work experience] and [two fun facts]. In the next few weeks [new employee name] will be training with me as they transition into their new role. W appreciate your patience and understanding as they learn.

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