How To Become a Health Care Administration Assistant: Steps and Tips

Research what it takes to become an administrative medical assistant. Learn about job duties, education requirements and certification to find out if this is the career for you.

How to Become a Medical Administrative Assistant
  1. Earn your degree.
  2. Gain experience.
  3. Get certified.
  4. Choose a working environment.
  5. Continue your education.

Healthcare Office Assistant Program What You Need To Know

What do health care administration assistants do?

Some common daily tasks include for health care administration assistants include:

Due to the nature of their work, health care administration assistants require training on the proper way to handle health care information since it is confidential and must adhere to certain protocols. Its also essential that health care administration assistants keep patient records up to date, as health care professionals rely on these records to provide accurate treatment to the patient.

What is a health care administration assistant?

A health care administration assistant, also known as a medical administrative assistant, is a health care professional that primarily works in an office setting. They fulfill a customer service and administrative role rather than a medical role. Health care administration assistants work in hospitals, physicians offices and other medical facilities such as nursing homes and rehabilitation centers.

How to become a health care administration assistant

Below are the few steps you can follow if you wish to become a health care administration assistant:

1. Complete your education

Employers typically require health care administration assistants to have at least a high school degree or equivalent. Those who want to improve their resume and advance their education can also explore one and two-year programs at vocational schools in medical administration. Completing one of these programs provides you with a certification or an associate degree in medical administration and can help you obtain your first job. When exploring job opportunities, see what education requirements the employer lists to better determine what you need.

During your studies, you can expect to learn about topics such as:

2. Gain professional certifications

Beyond formal education, you can also explore professional certifications in medical administration to build your skills. There are various vocational schools and online courses you can attend to learn more about medical administration and obtain a certification demonstrating your competency in this field. These courses cover topics such as the functions of health care facilities, health care regulations and medical coding.

3. Work on professional skills

Employers look for certain skills when interviewing potential health care administration assistants. To make yourself a strong candidate, you can work on developing and improving the following skills:

If you feel that you are lacking in any of these skills, consider working on them before applying for a position as a health care administration assistant. You can do so through other entry-level positions, volunteer opportunities or taking classes. For example, you could volunteer to answer phones at a local charity organization or take online classes related to office management and word processing.

Salary and job outlook

If you wish to advance in your career as a health care administration assistant, try using some of the following tips:

Take on more responsibility

Within your current position, look for opportunities to take on more responsibility. When one of your managers needs help with a task or project, volunteer your time. Taking on additional responsibilities not only provides you with more experience but can help you stand out when your employer is looking for someone to promote.

Experience is one of the biggest requirements if you wish to advance to positions such as assistant medical office manager or a full medical office manager. Employers want to see that you not only have years of experience in this industry but that you have experience performing different tasks.

If your current job is not offering you the opportunities to grow, look for ways to improve things in the office, then volunteer to handle the project. Another option is to find a similar position elsewhere and discuss your desire to grow during the interview process to ensure it is a good fit.

Study accounting

After working as a health care administration assistant, some wish to follow a career path related to the bookkeeping side of the job, as this can offer higher pay or more advancement opportunities. Medical accountants are responsible for billing patients and managing expenses for a health care facility. To obtain this type of job, its helpful to take additional courses related to accounting. You might also consider getting a bachelors degree in accounting and becoming a licensed CPA.


What qualifications do you need to be an administrative assistant?

You’ll need:
  • administration skills.
  • to be thorough and pay attention to detail.
  • the ability to work well with others.
  • the ability to work on your own.
  • sensitivity and understanding.
  • to be flexible and open to change.
  • excellent verbal communication skills.
  • customer service skills.

How do I get started as an administrative assistant?

How to become an administrative assistant
  1. Pursue education. Earn the level of education that is most common for administrative assistants in your industry or location. …
  2. Gain relevant work experience. …
  3. Earn technical certifications. …
  4. Prepare your resume. …
  5. Apply to support companies and organizations.

What is the role of a medical administrative assistant?

The administrative medical assistant performs secretarial duties with specific knowledge of medical terminology and medical procedures. The duties may include: Scheduling and Confirming Patient Appointments. Billing Patients, Processing Payments and Insurance Claims.

Is healthcare administration hard?

Many people think of healthcare administration and management as a difficult field of study and a difficult or stressful field to work in, but that’s not necessarily true.

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