How To Become a Church Administrator

A career in church administration is very similar to any type of administrative career. While the responsibilities may vary, training and experience as a business administrator or an administrative assistant is a good start to seek employment working in church administration.

Careers in church administration include business administrators and administrative assistants. Business administrators manage the financial and operational aspects of a church. Church administrative assistants manage communications and support other church employees. They must be organized and personable, but theyre not required to have a post-secondary education.

The work that a business administrator or administrative assistant might do for a business or other type of organization is essentially the same one would perform for a church. Read below for descriptions of the two positions, as well as some more specifics as to what a career in the church might look like.

Church Administrator Requirements:
  1. An associate’s degree in business, office management, or related field.
  2. 2 years’ office or administrative experience.
  3. Excellent communication and interpersonal skills.
  4. Strong computer skills and ability to operate office equipment.
  5. Ability to handle stress and problem solve.

What does it mean to by a Church administrator.

What does a church administrator do?

Church administrators take on many roles in a churchs daily operations. The scope of a church administrators duties often depends on the size of the church they are working with. With churches that host a larger congregation, their duties may have a specific focus, such as church communications, while their coworkers cover the other tasks needed for the churchs operations. In smaller congregations, the church administrator may be one of the few employees of the church, so they may take on a more general role.

Churches separate the primary duties of a church administrator into these categories:

Office management

The bulk of a church administrators work is in office management. These duties can include:


Church administrators are sometimes responsible for the management of the churchs finances. These duties can include:


Because church administrators can often act as a liaison between the clergy, congregation and the public, much of their job description depends on communication-oriented tasks. These duties can include:

What is a church administrator?

While churches typically have ordained staff members to preside over religious services, they also need someone to handle office-related tasks. A church administrator is a professional who manages the business operations of a religious organization. Sometimes referred to as a church secretary, church administrators act as a liaison between the congregation and the clergy. Church administrators assist the presiding ministers with the daily operations of the church so that the clergy can focus on their religious obligations.

How to become a church administrator

The qualifications required to be a church administrator vary depending on location and the size of the churchs congregation. In more populated areas, hiring managers may require more education and experience requirements. Smaller congregations might not desire these standards.

Here are the steps you can take to become a church administrator:

1. Get an education

The minimum educational requirement for becoming a church administrator is a high school diploma or GED. This is more common among smaller churches. Usually, a church administrator needs either an associate degree or bachelors degree. Though it is not always required, having an associate degree or bachelors degree may help you in the hiring process, because it helps you compete with other potential candidates.

Consider earning a degree in a field related to business, communications or finance. A degree in these subjects may show that you are prepared and trained to perform the primary duties of a church administrator.

2. Earn experience

Regardless of your decision to pursue additional education, having relevant experience may help you get hired. Often, church administrators have experience in customer service, secretarial work or management.

Consider finding an entry-level job as a customer service representative or a similar role to show that you can communicate with the public and keep orderly records.

3. Get involved in church activities

Church administrators often organize church volunteer days, fundraising events and celebrations. Successfully planning these events can be easier if you know the parishioners in the church you work for.

Though churches do not require their administrators to be devoted to a religious organization, sometimes hiring managers favor candidates who show that they share the churchs values. Sometimes being involved in a churchs activities can help show that you are invested in helping the parish.

If you are already familiar with the church that you would like to work with, it can help build professional connections that may give you an advantage in the hiring process.

Frequently asked questions

If you are interested in a church administrator position, it can be helpful to understand more about the career. Here are some frequently asked questions about being a church administrator:

What skills do you need as a church administrator?

Church administrators rely on a mix of technical and soft skills to excel in their position. Heres a list of some of those necessary skills:

What is a church administrators work environment like?

Church administrators typically work regular business hours in an office setting. Depending on the size of the congregation they serve, they may work with an entire team of coworkers or just a few others. Regardless of the congregation size, church administrators work closely with clergy members and parishioners.

How much does a church administrator earn?


What does an administrator do at a church?

Church Administrator responsibilities include:

Managing daily operations and maintaining office supplies and records. Coordinating, planning, and executing church events. Assisting to create budgets, pay bills, oversee payrolls, and track and record church income from donations and sales.

What are the duties and responsibilities of an administrator?

Administrator duties and responsibilities
  • Manage data in spreadsheets and reports.
  • Keep records and reports up to date.
  • Help maintain the budget plan.
  • Organize and schedule meetings and events.
  • Supervise other staff and delegate responsibilities.
  • Handle technical issues in their area of expertise.

What is the role of an administrative pastor?

What Does an Executive Pastor Do? Executive pastors handle the operational and administrative aspects of a church. They lead strategic planning, human resources, finance, recruitment, and all functional activities to ensure alignment with and accomplishment of the church’s mission and vision.

How can I be a good church secretary?

A good church secretary has a combination of administrative experience, organizational skills, and friendliness. You should be familiar with your many daily tasks, as well as the ongoings of the church. Work hard to keep all files, databases, and work areas neat and organized.

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