How To Address and Fill Out an Envelope With Templates and Examples

In the age of technology where people can send quick texts to their friends or easily FaceTime their family, it seems crazy that anyone would still need to know how to address a letter. Believe it or not, however, sometimes handwritten letters are the ideal mode of communication.

Whats on the inside is up to you, but its important to follow specific guidelines for the outside of the envelope to ensure your letter is sent to whomever its intended for.

How to Address an Envelope/ Fill out an envelope U.S.Mail.

How to address and fill out an envelope for letters

When addressing an envelope, you need to include two key pieces of information: the intended recipients address and your return address. If you are mailing a personal letter, the recipient’s address will typically have three lines including: the name of the recipient, their street address and their city, state and zip code.

If you are mailing a letter to a business address, then you might have four lines which include the business name, department or recipients name, street address and city, state and zip code.

Address your envelope by following these two steps:

1. Write your return address in the top left corner.

While not required, it is best to include your return address in case the letter is unable to reach its intended destination. If the letter does get to the recipient or is delivered to the wrong address, then the mail carrier will return it back to your address. Unless you are mailing the letter to an address in a different country, you do not need to include your country in the return address.

2. Write out the full address of the intended recipient in the center.

Begin the letter with the recipients name on the first line. Depending on the formality of the letter, you might include the recipients professional name including titles such as “Mr.“, “Mrs.“, “Dr.” or “Miss“. If you’re unsure of the recipients identity, it may be best to simply include their first and last name for gender neutrality.

In some cases, multiple individuals may reside at one address, especially when at a business address. If you are writing the letter to an individual who is a part of a larger business, then you might include C/O in front of the name. C/O means “courtesy of” and informs the office receptionist for whom the letter is intended.

Then, write the address and street name under the name. On the third line, include the city, state and zip code. Write out the full name of the city and state abbreviation. Be sure to also include any additional information, like an apartment or suite number, following the street address and name. If youre sending mail internationally, include the country name as well.

Envelope template

(Top left corner)
[Your full name]
[Your street number and name]
[Your city, state and zip code]

(Center middle of envelope)
[Recipient name]
[Businesss name (if applicable)]
[Recipient street number and name]
[Recipient city, state and zip code]

How to address an envelope for military addresses

Writing an envelope for a military address will often require more information. It can be more difficult to locate a military address, and military members may move from one location to another often.

Here is the envelope template to use for military addresses:

(Top left corner)
[Your full name]
[Your street number and name]
[Your city, state and zip code]

(Center of envelope)
[Recipient name and rank]
[Recipient street address and box number with unit]
[Recipient base abbreviations]
[Recipient zip code and region]

To fill out an envelope for military addresses, follow these steps:

A single military address may have multiple military members, so it is important to include the full name of the recipient. This includes first name, last name and middle initial. You will also want to include the recipients rank, which can help the center deliver the letter to the appropriate recipient.

Because multiple military members reside in one location, including the recipients unit can ensure the letter gets to the correct recipient. Include the unit number, followed by the box number.

When you include the base abbreviations, it tells the carrier which base to deliver the letter to.

Base abbreviations include the following:

The region and zip code will tell the mail delivery which region to mail the letter to.

Regions include the following:

How to address an envelope for packages

While addressing a package is similar to writing an envelope for a letter, a package is often much larger and can be unusual in shape. It can be useful to write out the address before filling and closing the package. Packages may also require additional postage. The amount of postage needed will depend on the weight, contents and destination of the package.

You can write an envelope for a package with the following steps:

1. Write your return address in the upper left corner.
Similar to writing an envelope for a letter, you will want to include your return address. Include your full name and address.

2. Write the recipients address.Write out the recipients address similar to how you would when writing an envelope for a letter. You may need to write the address larger and clearer because the contents of the package can make it more difficult to read.

Envelope examples

Here are a few examples of addressed envelopes using the template provided:

Example: letter or package envelope

Deanna Rogers
1234 Rutgers St.
Dallas, TX, 75309

Dennis Thompson
5678 Daniels St.
Dana Point, California, 92629

Example: a military envelope

Tiffany Latton
1234 Dennis St.
Nevada City, California, 95959

Colonel Trente Latton
Unit 1234 Box 45678

Why is it important to know how to address an envelope?

Here are just a few reasons why it is important to know how to write an envelope:


Where does the address go on an envelope?

How to address an envelope
  1. Write the return address in the top left corner.
  2. Then, write the recipient’s address slightly centered on the bottom half of the envelope.
  3. To finish, place the stamp in the top right corner.

How write an address example?

The address, return address and postage should all be on the same side of the package. (If it’s improperly addressed, it might get returned to you). Print or type your address in the upper-left corner on the front of the envelope. Print or type clearly the delivery address parallel to the longest side of the envelope.

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